USAID GLOBAL HEALTH SUPPLY CHAIN PROGRAM PROCUREMENT AND SUPPLY MANAGEMENT
REQUEST FOR EXPRESSION OF INTEREST
SUPPLY CHAIN MANAGEMENT SERVICES FOR PHARMACEUTICAL AND NON-PHARMACEUTICAL GRADE COMMODITIES
1. BACKGROUND
The United States Government (USG) through the Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Nigeria, implemented by CHEMONICS INTERNATIONAL INC., funds the procurement and supply management and technical assistance for a range of public health commodities. These commodities include HIV, Malaria, Tuberculosis, Family Planning, Maternal, Newborn, and Child commodities delivered to health facilities in the 36 states and the Federal Capital Territory supported by USG. Chemonics International inc. also implements in Nigeria, a contract awarded by The Global Fund (TGF) to fight AIDS, Tuberculosis and Malaria (Global Fund), providing warehousing and distribution services for HIV and malaria commodities financed under Global Fund grants to selected states and health facilities.
As the world is trying to address the complex challenges posed by COVID-19, the USAID GHSC-PSM project in Nigeria and the Global Fund/Chemonics project (collectively GHSC PSM) doing its best to continue services for the benefit of people in Nigeria without undue delay of supply chain activities to ensure uninterrupted supply of commodities to the last mile to health facilities to ensure the sustainability strategy of USAID and donor agents. GHSC-PSM project is mandated to support Nigeria on the journey to self-reliance.
As the project actively works with the current warehousing and distribution service providers (subcontractors) and appreciate the contribution made by them, after three years of project implementation the GHSC-PSM project has learned valuable lessons for the distribution of essential commodities. As part of the continuous improvement strategy, GHSC-PSM aims to continue its efforts to identify cost and operational efficiencies for commodity distribution (by increasing the pool of quality service providers and considering creative ideas and proven solutions).
The GHSC-PSM project in Nigeria and the Global Fund Chemonics project, announce their intention to issue a Request for Expression of Interest (EOI) and attract both existing subcontractors and new partners (not currently involved in the provision of services directly to GHSC-PSM project for the provision of pharmaceutical and non-pharmaceutical grade distribution services to health facilities in any of the 36 states and the Federal Capital Territory
These services are needed in support of GHSC-PSM in Nigeria’s goal of ensuring uninterrupted supplies of health commodities in support of United States Government (USG) funded public health initiatives: U.S President’s Emergency Plan for AIDS Relief (PEPFAR),
U.S President’s Malaria Initiative (PMI) and other public health initiatives of USAID Bureau of Global Health around the world and Global Fund’s goal of accelerating the end of AIDS, tuberculosis and malaria as epidemics.
Please note: That this is NOT a Request for Proposals (RFP) or Request for Quotation (RFQ) but an Expression of Interest (EOI). Only simple expressions of interest should be submitted at this stage. Interested organizations shall be pre-qualified to receive RFQ.
2. PURPOSE
The GHSC-PSM in Nigeria project and Global Fund Chemonics project are requesting expression of interest (EOI) from financially viable and technically competent transportation service providers (who are not currently providing services directly to GHSC-PSM and those who are currently providing direct services to GHSC-PSM under a subcontract with Chemonics International Inc. and/or SAII), for the distribution of health commodities in any of the 36 states and the Federal Capital Territory. Those companies without specific experience in transporting health commodities will not be disqualified if they can demonstrate they have the technical capacity to complete the scopes of work, have an experience with logistic services, and have a knowledge of terrain where the services will be requested. Selected vendors will have opportunity to ask questions on the requirements of the subsequent RFQ and responses will be shared with all the pre-qualified vendors online for ad-hoc delivery of health commodities.
Organizations interested to be prequalified shall submit ALL THE REQUIRED INFORMATION and/or documentation listed below.
3. Technical Overview Services may include transportation and delivery of commodities including but not limited to cold chain and pharma grade pharmaceuticals, laboratory and medical equipment and supplies, and other non-hazardous materials and commodities. Transportation and delivery services will be required for any of the 36 states and the Federal Capital Territory.
4. Prequalification Criteria Organizations companies interested in provision of services to GHSC-PSM project on ad hoc basis or as part of long-term subcontracts, and receiving the full RFQ or RFP in future, shall submit the following documents and information outlined below, which will be used to prequalify the offerors for receipt of an RFP. Failure to submit all the required documents listed below may lead to disqualification from the RFQ or RFP
5. Submission Format The separate sets of the required documentation shall be grouped and outlined under each of the subheadings 1-12 below (all document requests shall be addressed.
S/N REQUIRED DOCUMENTATION FOR DISTRIBUTION 1 Summary profile of organization company. Mention the type of organization/company non-governmental, public voluntary, civil society, local trust, faith-based organization, university/academia, etc.; core area of specialization of the organization company, ownership structure, contact person and details 2 List of current key high-level staff and concise resume of staff with proven competency level to manage transportation and distribution services. 3 Organization’s company’s summary description of past performance/technical expertise and experience of at least three years with a list of company’s partners and contact information (if experience is less than three years, information shall be provided for actual years of experience) 4 List of states where the company organization has current capacity to perform services. 5 List of states where the company organization has interest to perform services and details of its plan for increasing its capacity (with the specific time frame), if award will be made 6 Detailed proof (pictures, vehicle registration numbers etc.) of ownership or documented evidence of access to appropriate, well-covered vehicles suitable for the distribution services outlined above or proof (MOU, agreement or any kind of arrangement) of being able to obtain such vehicles within 30 days upon award. 7 Description of your company’s route planning and optimization capability 8 Examples of any “track and trace capability used in logistics activities 9 Experience with transportation of cold chain items and confirmation of company’s capability including downloadable temperature monitoring devices (TMD) and cold boxes(description), etc. If your company is not interested in providing cold chain services, please state it (this service is optional). 10 Details of Operations Management related to logistics services and continuous improvement, cost reduction program, IT programs used to support logistics, etc. 11 Information on Quality Management System with Standard Operating Procedure (SOPs) for transportation and distribution services. SOPs that are relevant to management and transportation of good, scan include but not limited to:– Delivery of commodities (with focus on delivery non-cold & cold chain items)– Distribution Security and Safety– SOP for Vehicle Maintenance– Evidence that staff have been trained on the respective proceduresIf these SOPs do not exist or need to be updated, please submit proof of being able to develop (SOP or procedures) within 30 days upon selection for award. (Please note, copies of SOPs will be required prior to signing the subcontract. No subcontract will be signed without these documents.) 12 Proof of business registration in Nigeria, and relevant license with regulatory organizations for staff (if required by Nigerian laws and regulations) 13 Last three years audited financial statements (if available): shall be submitted, even if available for 1 or 2 years
6. STEPS TO FOLLOW FOR THIS PROCUREMENT ARE AS FOLLOWS:
S/N Activity Proposed Dates 1 Issuance of EOI June 16, 2020 2 Deadline for submission of EOI July 16, 2020 3 Evaluation of EOI August 6, 2020
RFQ will be shared with the selected organizations/companies based on the results of the EOI and due diligence conducted. With the selected new partners (organizations/companies, who are not currently providing services directly to GHSC-PSM), subcontracts will be signed for relatively small-scale ad hoc transportation services. For long term relationship, subcontracts will be issued for:
• New partners with demonstrated satisfactory services for ad hoc transportation services for GHSC-PSM project;
• Existing GHSC-PSM partners (subcontractors) with good performance records (with average above 90% KPI score on existing subcontracts, starting the May 2020 Last Mile Distribution).
7. Contact Information Please submit expression of interest and all required documents by email to PSMNigeriaTLPQuotes@ghsc-psm.org
The EOI must align with requested documentation.
Please note: This is NOT a request for proposals (RFP) or request for quotations (RFQ). Responses to this call for expressions of interest are not binding on GHSC-PSM and do not obligate GHSC-PSM to issue a solicitation, nor does it commit GHSC-PSM to pay any cost incurred in the preparation and submission of comments. Should GHSC-PSM issue an RFQ for services, only organizations companies that meet the criteria outlined above and as presented in responses to this EOI will be considered.
