CORPORATE AFFAIRS COMMISSION (CAC)
INVITATION TO TENDER FOR THE PROCUREMENT OF OPERATIONAL VEHICLES, DESKTOP COMPUTERS, GENERATORS AND AIR CONDITIONERS
(ESTABLISHED UNDER THE COMPANIES AND ALLIED MATTERS ACT 1990)
PLOT 420 TIGRIS CRESCENT, MAITAMA DISTRICT RM.B 198 GARKI, ABUJA-NIGERIA
DEADLINE: 24TH NOVEMBER, 2020
1.0 INTRODUCTION
The Corporate Affairs Commission was established by the Companies and
Allied Matters Act (CAMA) of 1990 to regulate and supervise the formation,
incorporation, registration, management and winding of companies in Nigeria.
In compliance with the provisions of the Public Procurement Act 2007, the
Commission hereby invites competent companies to submit bids for the
following projects:
| LOT NO. | PROJECT TITLE |
| Lot 1 | Procurement of Operational Vehicles |
| Lot 2 | Procurement of Desktop Computers |
| Lot 3 | Procurement of Generators |
| Lot 4 | Procurement of Air Conditioners |
2.0 ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the under-listed documents to be eligible to participate in this procurement:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commiss ion (CAC) including Memoranda & Articles of Association, Forms CAC7& CAC 2 or Form CAC 1.1 (Certified True Copy);
b. Evidence of filling of up to date Annual Returns to Corporate Affairs Commission (CAC);
c. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2017, 2018&2019) expiring on 31st December, 2020;
d. Evidence of current Pension Compliance Certificate expiring on 31st December, 2020;
e. Evidence of current Industrial Training Fund (1TF) Compliance Certificate expiring on 31st December, 2020;
f. Evidence of current Nigeria Social Insurance Trust Fund (NISITF) Compliance Certificate expiring on 31st December, 2020;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2020 or valid Certificate issued by the Bureau of Public Procurement;
h. Sworn affidavit disclosing whether or not any officer of the relevant committees of the Corporate Affairs Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
i. Company’s Audited Accounts for the last (3) years-(2017, 2018, 2019)
j. Evidence of financial capability to execute project by submission of Reference
Letter from a reputable commercial bank in Nigeria, indicating willingness to
provide a credit facility for the execution of the project when needed;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards and Job Completion Certificates;
l. Only companies certified by the Letter of National Information Technology Development Agency (NITDA) as Local Equipment Manufacturers or their authorized dealers are qualified to bid for Lot 2
m. Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles (Lot 1);
n. Letter of authorisation as representative of Original Equipment Manufacturers (OEM) for bidders of Lot 3&4;
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC) Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
3.0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Procurement Department, 5 Floor, Corporate Affairs
Commission, Plot 420 Tigris Crescent, Maitama, Abuja within the working hours
of 9am-4pm (Mondays to Fridays) upon evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Corporate Affairs Commission’s Remita account in any reputable commercial bank in Nigeria.
4.0 SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid or Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Registrar General, Corporate Affairs Commission, Plot 420 Tigris Crescent, Maitama, Abuja and clearly marked with the project title and Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and deposited in the designated Tender Box located at 6th Floor, Registrar General’s office, Corporate Affairs Commission, Plot 420 Tigris Crescent, Maitama, Abuja not later than 12:00 noon (Nigerian Time) on Tuesday, 24th November, 2020.
5.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00noon (Nigerian Time) on Tuesday, 24 November, 2020 at the Commission’s Multi-Purpose Hall, 2″ Floor, Plot 420, Tigris Crescent, off
Aguiyi Ironsi Street, Maitama Abuja, while the Financial bids will be kept un-
opened. Please ensure that you sign the Bid Submission Register in the office of The Registrar General, 6 Floor Corporate Affairs Commission, Plot 420 Tigris
Crescent, Maitama, Abuja, as the Corporate Affairs Commission will not be held
liable for misplaced or wrongly submitted bids. For further enquires, please contact the Head (Procurement) on e-mail: procurement@cac.gov.ng
6.0 GENERAL INFORMATION
a.Bids must be in English Language and signed by an official authorised by the
bidder;
b. Bids submitted after the deadline for submission would be returned unopened;
c.Bidders should not bid for more than one (1) Lot;
d. All costs will be borne by the bidders;
e. The presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19
Guidelines. The bids opening will be covered by video recording with the
presence of two (2) representatives of private sector professional bodies and
Civil Society Organisation in the areas of Anti/Corruption/Transparency;
f. Standard Bidding Documents can also be collected in Soft copies and Bidders
can submit through Post (Courier Services)
g. Only the pre-qualified bidders at technical evaluation will be contacted at a later date for financial bids opening, while bids of unsuccessful bidders wii be
returned unopened;
h. The Corporate Affairs Commission is not bound to pre-quality any bidder and
reserves the right to annul the Procurement process at any time without
incurring any liabilities in accordance with Section 28 of the Public Procurement
Act 2007.
SIGNED
REGISTRAR GENERAL
CORPORATE AFFAIRS COMMISSION
