Lagos State Government Ministry Of Health (LSMOH)- Expression Of Interest For The Development Of Of Open Source Solution For Electronic Medical Records And Invitation To Bid (IFB) For The Supply of ICT Hardware And Medical Commodities

LAGOS STATE GOVERNMENT
MINISTRY OF HEALTH
GRANT MANAGEMENT UNIT
EXPRESSION OF INTEREST FOR THE DEVELOPMENT OF OF OPEN SOURCE SOLUTION FOR ELECTRONIC MEDICAL RECORDS AND INVITATION TO BID (IFB) FOR THE SUPPLY OF ICT HARDWARE AND MEDICAL COMMODITIES
IFB: LSMOH/EOI-11/20, IFB: LSMOH/GD/NCB-11/20 & IFB: LSMOH/MD_GD/NCB-11/20
DATE OF ISSUANCE: 5TH NOVEMBER 2020
DEADLINE: 17TH NOVEMBER, 2020

1.0 BACKGROUND
The Lagos State Ministry of Health (LSMOH) is a Principal Recipient (PR) for Integrated Global Fund Grant comprising HIV/AIDS, Tuberculosis and Resilient Sustainable Systems for Health (RSSH). As the Principal Recipient, the Ministry of Health is legally responsible for the management of the Integrated grant ensuring achievement of the programmatic results and accountability of the
grant financial resources. To fulfil the mandate of the Principal Recipient, the Ministry of Health has established the Grant Management Unit (GMU) to carry out the functions of the PR. The Grant Management Unit works with other implementing units (TB,HIV,RSSH) within the LSMOH, Sub-Recipients (SRS) and other implementing partners in executing its mandate and ensuring that the
grant is managed and implemented in compliance with grant agreement signed between the Global Fund and the Principal Recipient.

2.0 This National Competitive Bidding (NCB) process as specified by the State Procurement Guidelines is open to all bidders in the country as defined in the Guidelines –wwwlagosppa.gov.ng.

3.0 SCOPE OF WORK
3.1 SCOPE OF WORK FOR DEVELOPMENT OF OPEN SOURCE SOLUTION FOR ELECTRONIC MEDICAL RECORD BASED ON OPEN MRS

The chosen firm is expected to undertake the following tasks to implement this pilot project at 10 hospitals with scaling up to additional siteslater.
-Requirements gathering & process re-engineering: This will involve the elicitation and assessment of current business processes and workflows of the designated facilities.
-Deployment/Installation: This would generally involve deploying an instance of the EMR on a secured dedicated cloud hosting platform or a physical server and connect the system to the DHIS2 used on the national level.
-Security: The solution should be deployed in the Ubuntu operating system. It should be accessible overapublicIPandadomain name and secured with an SSL certificate.
-UAT and Training: This entails pseudo/live data population, user profile creation, end-user training and interaction with the EMR.
-Go-live: Upon successful UAT, the next step would entail moving to a live/production environment. Aback-up would be done, and data migrated on-to the live environment.
-Maintenance and support:These Entail on-going support for the duration of the EMRlifecycle.

4.0 GENERAL QUALIFICATION REQUIREMENTS FROM INTERESTED PARTIES
-Evidence of Registration with Corporate Affairs Commission (CAC) with inclusion of Certificate of Incorporation and Articles of Association.
-Company profile and organisational structure with full name of organisation and contact person, postal address, telephone/fax numbers, ande-mail addresses.
-Evidence of company tax clearance for the last 3 years (2017-2019)

The maintenance scope spans, preventive, corrective, adaptive and feature updates.

-Audited financial statements of the company for the years 2017-2019.
-Evidence of available financing and/access to credit line
-Statement of account for the last one year (12months period) with the bank’s reference letter.
-An Affidavit that All documents submitted are genuine and verifiable.

2.0 SPECIFIC TECHNICAL EVALUATION CRITERIA
5.1. DEVELOPMENT OF OPEN SOURCE SOLUTION FOR ELECTRONIC MEDICAL RECORD
i. Interested parties must possess all the required expertise and skills (HR) with respect to Health Information Communication and Technology
ii. Ability to produce recent trends and technology advancement in the development of converged broadband next generation networks.
iii. At least Five (S) verifiable evidence of similar jobs successfully executed in the past five (5) years including copies of job orders/contracts and job completion with government, private or non-governmental organisations,
iv. Demonstrate evidence of at least 5 years (previously 8 years) experience in developing EMR reporting platforms and have evidence of work done in Nigeria
v. Evidence of expertise on use of open MRS
vi. Evidence of competence on previous health systems strengthening with special emphasis on EMR reporting platform development
vii. Evidence of EMR design and interoperability

5.2. SUPPLY OF ICT EQUIPMENT
i. Evidence of partnership/distributorship/dealership in ICT supplies from major manufacturers.
ii. Product certification document with relevant details from the manufacturer
iii. At least 5 verifiable evidence of supply of ICT gadgets to government, private or non-governmental organizations.

5.3. SUPPLY OF MEDICAL COMMODITIES
i Evidence of partnership / distributorship/ dealership in medical equipment/ medical reagents/consumables from major manufacturers.
ii. Product certification document with relevant details from the manufacturer
ii. At Least 5 verifiable evidence of supply of medical equipment/medical reagents/consumables to secondary/tertiary/private health care facilities.

v. 6.0. PICKUP OF BID DOCUMENTS
-A complete set of bid documents in English Language can be obtained on request from the Administrative Officer, Grant Management Unit, Folarin Coker Staff Clinic, The Secretariat, Alausa, Ikeja.
-Alternatively Download bid documents from the link below; for COVID-19 Commodities or EMRHardware https://tinyurl.com/y6qmhlzq

6.1. SUBMISSION OF BID DOCUMENTS
The Bidder shall:
-Endorse the original in one (1) envelope and all the copies of the Bid in another envelope, duly marking the envelopes as ORIGINAL and marked as COPY:
-The two (2) envelopes shall then be enclosed and sealed in one (1) single outer envelope.
-The inner and outer envelopes shall bearthe name and address of the Bidder.
-The outer envelope shall be dearly marked “FB-Lot “Supply of ICT Gadgets” or “IFB- Lot “Supply of Medical Commodities or EOI Development of Open 5ource Solution for Electronic Medical Record”‘with the 10T or “EOr dleartly indicated on the outer envelope and the name of the organization.

6.2 All bids should be accompanied with a bid security of 19% of bid price from a reputable bank or Lagos State government recognized insurance company.

6.3 DELIVERY ADDRESS:
The Ag. Coordinator,
Grant Management Unit, LSMOH
GMU Office, Folarin Coker Staff Clinic,
The Secretariat
Alausa, Ikeja
Lagos, Nigeria

6.4 Completed bids should be delivered to the above stated address between the hours of 8:00am to 5:00 pm Nigerian time from Thursday Sth November 2020 to 12:00 noon on Thursday 19th November 2020
6.5 Bids will be opened in the presence of the bidder or bidder’s representative, who chose to come to the conference room of the Ministry of Health at 12:00pm on Thursday 19th November 2020.

7.0 ADDITIONAL INFORMATION
i. Please note that the submission of these documents in response to this invitation shall not entitle any of the interested parties any claims against LASG/ LSMOH/ Global Fund.
ii. This bidding exercise shall not be construed as a commitment on the part of the Ministry of Health to award the contract to anyone or even award any contracts at all.
iii. All costs incurred by respondents as a result of this invitation and any subsequent requests for information shall be for the respondent’s account only.
iv. Samples of items to be supplied may be requested for sighting from recommended contractors before contract award.
v.All requests for clarifications should be directed to the Procurement and Supply chain Manager via email at gmuprocurement@gmail.com on or before 12:00 hours Tuesday 17th November 2020.

NB: Successful bidder shall be required to register with the Lagos Public Procurement Agency (PPA) in the appropriate class on notification.

Signed:
COORDINATOR
GF GRANT MANAGEMENT UNIT
LAGOS STATE MINISTRY OF HEALTH