NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY (NIMASA)
(ESTABLISHED UNDER THE NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY ACT, 2007)
MARITIME HOUSE: 4 BURMA ROAD, APAPA, P.M.B. 12861, LAGOS.
EMAIL: procurement@nimasa.gov.ng
WEBSITE: www.nimasa.gov.ng
INVITATION TO TENDER FOR EXECUTION OF PROJECTS
DEADLINE: 7TH JANUARY, 2020
1.0 INTRODUCTION
The Nigerian Maritime Administration and Safety Agency (NIMASA), a Parastatal of the Federal Ministry of Transportation in compliance with the Public Procurement Act (PPA) 2007, invites reputable contractors/firms/companies with proven records of accomplishment to tender for the under-listed projects appropriated in the Agency’s Budget.
2.0 SCOPE OF WORKS
LOT NO. PROJECT TITLE: LOT-1 Provision of Educational Material to Primary/Secondary School in North East Geo-political Zone LOT-2 Provision of Educational Material to Primary/Secondary School in North West Geo-political Zone LOT-3 Provision of Educational Material to Primary/Secondary School in South West Geo-political Zone and Federal Capital Territory LOT-4 Provision of Educational Material to Primary/Secondary School in South South Geo-political Zone LOT-5 Provision of Educational Material to Primary/Secondary School in South East Geo-political Zone LOT-6 Provision of Educational Material to Primary/Secondary School in South East Geo-political Zone LOT-7 Purchase of SME Machinery in Borno State LOT-8 Purchase of SME Machinery in Gombe State LOT-9 Purchase of SME Machinery in Yobe state LOT-10 Purchase of SME Machinery in Jigawa State LOT-11 Purchase of SME Machinery in Sokoto State LOT-12 Purchase of SME Machinery in Katsina State LOT-13 Purchase of SME Machinery in Kaduna Stae LOT-14 Purchase of SME Machinery in Kwara State LOT-15 Purchase of SME Machinery in Niger State LOT-16 Purchase of SME Machinery in Federal Capital Territory LOT-17 Purchase of SME Machinery in Ekiti State LOT-18 Purchase of SME Machinery in Lagos State LOT-19 Purchase of SME Machinery in Bayelsa State LOT-20 Purchase of SME Machinery in Delta State LOT-21 Purchase of SME Machinery in Rivers State LOT-22 Purchase of SME Machinery in Cross River LOT-23 Purchase of SME Machinery in Anambra State LOT-24 Purchase of SME Machinery in Enuqu State LOT-25 Purchase of Relief Materials for IDP in Borno State LOT-26 Purchase of Relief Materials for IDP in Gombe State LOT-27 Purchase of Relief Materials for IDP in Yobe state LOT-28 Purchase of Relief Materials for IDP in Jiqawa State LOT-29 Purchase of Relief Materials for IDP in Kaduna State LOT-30 Purchase of Relief Materials for IDP in Katsina State LOT-31 Purchase of Relief Materials for IDP in Sokoto State LOT-32 Purchase of Relief Materials for IDP in Kwara State LOT-33 Purchase of Relief Materials for IDP in Niger State LOT-34 Purchase of Relief Materials for IDP in Federal Capital Territory LOT-35 Purchase of Relief Materials for IDP in Ekiti State LOT-36 Purchase of Relief Materials for IDP in Lagos State LOT-37 Purchase of Relief Materials for IDP in Bayelsa State LOT-38 Purchase of Relief Materials for IDP in Cross River LOT-39 Purchase of Relief Materials for IDP in Rivers LOT-40 Purchase of Relief Materials for IDP in Delta State LOT-41 Purchase of Relief Materials for IDP in Anambra State LOT-42 Purchase of Relief Materials for IDP in Enugu State LOT-43 Engagement of Travel Agents LOT-44 Establishment of Online Portal for Marine Accident Investigation Unit of the Agency LOT-45 Provision of Microsoft License LOT-46 Provision of Multifunction Printers and Accessories LOT-47 Procurement of Laboratory Equipment LOT-48 Procurement of Laboratory Reagents and Glass Wares LOT-49 Cyber Security Implementation for 21 Locations of the Agency LOT-50 Provision of Internet Services
3.0 ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:
(i) Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Certified True Copy of Form CAC7 and CAC 2.1 or CAC1.1.
(ii) Copy of Company’s Income Tax Clearance Certificate for the last three years (2017, 2018 and 2019) valid till 31 December, 2020, with minimum average annual turnover of N20 Million;
(iii) Evidence of current Pension Compliance Certificate valid till 31 December, 2020;
(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2020;
(v) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of valid Interim Registration Report (IRR) expiring 31/01/2021 or valid Certificate issued by BPP;
(vi) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2020;
(vii) A Sworn Affidavit:
(a) disclosing whether or not any officer of the relevant committees of the Nigerian Maritime Administration and Safety Agency or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(b) that none of the company’s directors has been convicted in any law court for any criminal offence including fraud and financial impropriety; and
(c) that the company is not in receivership, bankrupt or insolvent.
(viii) Audited Accounts of the company for the last three years (2017, 2018 and 2019);
(ix) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(x) Documentary evidence of at least three (3) similar jobs successfully executed/on-going within the last five (5) years including Letters of Award, Valuation/Job completion certificate etc.);
(xi) Evidence of accreditation/registration with relevant professional body(ies);
(xii) Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction for Example: COREN, QSRBN, ARCON, CORBON etc.);
(xiii) List of Plants/Equipment with proof of Ownership/Lease (where applicable);
(xiv) Company’s Health, Safety and Environment (HSE) policy;
(xv) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
Prospective Bidders are requested to collect Bid Documents from the office of the Head Procurement, 5th Floor, Maritime House No.4 Burma Road, Apapa, Lagos, upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (Ml 0,000.00) only per lot. Payment shall be made to NIMASA’s remita account in any reputable commercial Bank in Nigeria (Log in to NIMASA Account on Remita, select other income as name of service/ purpose, select others as item and input a unit price of 10,000.00 for each Lot). After payment, Teller shall be taken to the NIMASA Revenue Unit for issuance of receipt for collection of Bidding Documents.
5.0 SUBMISSION OF TENDER DOCUMENTS
Technical documents shall be enclosed in a separate envelope (marked Technical) and Financial Bid in another envelope (marked Financial). The two separate envelopes shall be enclosed in one sealed outer envelope clearly marked “INVITATION TO TENDER” stating the “Lot No”, company name and the “Project Title”. The technical bid and the financial bid shall be submitted in duplicate on or before 11:00a.m. on Thursday, 7th January, 2021 to the address below:
The Head Procurement,5th floor, Nigerian Maritime Administration and Safety Agency, No 4 Burma Road, Apapa, Lagos. Submission on the last day shall be done at the BID OPENING Venue Multi-Purpose Hall of NMRDC, Kirikiri, Apapa, Lagos. Late submission will be returned un-opened.
6.0 OPENING OF THE TENDER DOCUMENTS
Only Technical bids shall be opened immediately after the submission deadline at 11:00a.m. on Thursday, 7 January, 2021 at Multi-Purpose Hall of NMRDC, Kirikiri, Apapa, Lagos
while the financial bids shall be kept un-opened. Bidders or their representatives. Relevant Professional Bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise and shall register evidencing their attendance on the date of the bid opening. Only pre-qualified bidders will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.
7.0 ENQUIRIES
Enquiries regarding this advertisement should be directed to the Office of the Head Procurement, 5th Floor, The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am – 5pm) only: 08062691690; 08155775757
8.0 NOTATION:
(i) The document should be arranged in the order listed at 3.0 above and clearly separated by dividers;
(ii) Failure to submit all the required documents stated above shall lead to the disqualification of the Bid;
(iii) No bidder should bid for more than two (2) lots;
(iv) All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
(v) This notice shall not be construed to be a commitment on the part of Nigerian Maritime Administration and Safety Agency to award any form of contract to any respondent or entitle any Company/Firm submitting documents to claim any indemnity from the Agency;
(vi) Bid document shall be submitted in person and not through post. Any bid submitted through post shall not be accepted;
(vii) Bidders shall be responsible for all costs in preparation and submission of Bid;
(viii) Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid.
(ix) NIMASA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED: MANAGEMENT
