DEADLINE: 26TH JANUARY, 2021
UNIVERSITY OF MARYLAND (MGIC) NIGERIA
REQUEST FOR PROPOSAL
ELECTRONIC MEDICAL RECORDS (EMR) IMPLEMENTATION CONSULTANT

INTRODUCTION
The Maryland Global Initiatives Corporation (MGIC) is a non-profit affiliate of the University of Maryland, Baltimore (UMB). MGIC works to strengthen health systems and reduce the spread and impact of HIV/AIDS in the areas they
operate. They currently have offices in Botswana, Kenya, Malawi, Mozambique, Nigeria, Rwanda, Tanzania and Zambia.
MGIC operations support the research and clinical programs of Institute of Human Virology, a research center within UMB’s School of Medicine

OBJECTIVE
To review of the Electronic Medical Records guideline to standardize the design and implementation of EMRs in use to support client level data management with Nigeria’s HlV care and treatment program space

PURPOSE
MGICis seeking the expertise of a Consultant who will work closely with representatives of the FMoH, NACA, donor agencies, and implementing partners. The review of the Electronic Medical Records guideline is informed by the need to standardize the design and implementation of EMRs in use to support client level data management with Nigeria’s HlV care and treatment program space. This independent service contract seeks to engage a competent Health Informatics professional who is conversant with the HIV care and treatment program as well as versed in the practice of health
informatics to review the existing guideline and update its contents with contemporary requirements in line with industry best practices.

SCOPE OF WORK
REQUIREMENTS
Relevant education and experience in EMR implementation and Health Informatics and HIV treatment guidelines
Resume

QUALIFICATIONS

  • Masters degree in Mathematics, Computer Science, Statistics, biostatistics, epidemiology. or related scientific fields are required. A PHD is an advantage
  • Skills: Specialized knowledge
  • Experience with software development methodology and release processes Excellent knowledge of software and application design and architecture
  • Familiarity with software configuration management tools, defect tracking tools, and peer review
  • Excellent knowledge of OS coding techniques, IP protocols, interfaces and hardware subsystems
  • Possess knowledge of different industries as a technical architect, from planning the structure of a large-scale records database to the redesigning ota shops e-commerce facility, to name a few
  • Strong mathematical skills, Statistics skill, Problem solving. Adaptability. Written and oral communications skills,
  • Strong team work skills, Critical thinking, and Strong computer background
  • Interpersonal/individual Competencies: ability to work with other team members, flexibility, decisiveness and personal integrity
  • Professional Certification: Certification in any applicable Health care professional body is desirable
TASKDELIVERABLESNO OF DAYS
NDRSupport Arrangements
includes
1. Obsolete data elements from the 2013 version of the PMM tools to be updated with current harmonized PMM tools (Ver. 2017)
2. Existing modules to be regrouped, eg, HTS /PMTCT to be separated
3. The scope of modules description to be reviewed, e.g, PMTCT captures only the amaternal component, there is a need to include the exposed infant
4. Consider additional modules like disease surveillance, case-based surveillance, and mortality surveillance
5. Functionality and functional requirements also to be updated based on current National HIV/AIDS treatment guidelines
6. Guidelines on the interoperability between facility EMRs with the National Program Reporting to platforms such as the NDR, NHMIs, LIMS, LHMIS,
and NOMIS
7.Monitoring and Evaluation plan for EMR Systems with key milestones and performance indicators identified
8. Guideline on routine external/internal data quality audit.
9. Matrix of Competency Levels by cadre and task shifting recommendations
10. Guideline on managing system downtime/power outage
11. Container to accommodate other identifiers for different program areas
12. Data elements should be updated. Data elements to reflect different service modalities
13. Acronyms and Abbreviations will need to be updated when other updates are made
14. Patient Biometric System should be included as a functional requirement
15. An inventory system should be included as a functional requirement
16. The biometric device needs to be stated clearly as a fingerprint device under hardware device
17. Update document with standard interoperability platform for EMR systems.
18. Regimen duration should be modified to days as a standard
19. Proper references should be added to the guideline
20. Update document with required regulatory body data policy and ownership for functional EMR system
 
 		10 Days

All proposals will be evaluated and scored on the following criteria:
Availability- 20%
Cost- 20%
Experience & Qualifications- 30%
Capacity to provide service- 30%

CONTENT OF RESPONSE
A complete proposal will include the following sections:
I. Budget and Cost
List Fees in cost per hour at 8 hours per day
II. References
Please attach references including names, organization, and contact information for three (3) clients who can provide insights regarding skills, qualification and delivery of requested training services.

Include in your response the anticipated date to start service.
All responses must be in English.

TERMS AND CONDITIONS
1. The RFP is not and shall not be considered an offer by MGIC.
2. All Responses must be received on or before the date and time indicated on the RFP. All late responses will be rejected.
3. All proposals will be considered binding offers. Prices quoted must be valid for the entire period provided by the respondent.
4. All procurement will be subject to MGIC contractual terms and conditions and contingent on the availability of donor funding.
5. MGICreserves the right to accept or reject any quotation or cancel the procurement process at any time, without
assigning any reason, and shall have no liability to any vendors submitting REPs for such rejection or cancellation to the procurement.
6. MGIC reserves the right to accept all or part of the proposal when awarding the purchase order/contract.
7. All information provided by MGIC in this REPis offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. MGC is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
8. MGIC reserves the right to require any bidder to enter into a non-disclosure agreement.
9. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by the bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the
property of MGIG, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

INSTRUCTIONS ON BID SUBMISSION
Offerors may submit complete proposals electronically to Procuerement@mgic-nigeria.org by January 26th, 2020.

Electronic proposals must be submitted in PDF format. Proposals received after this date will not be considered

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