DEADLINE: 21ST MAY, 2021
ECOBANK TRANSNATIONAL INCORPORATED (ETI)
REQUEST FOR PROPOSAL
ETI/006/RFP/2021
TRAVEL MANAGEMENT SERVICES
Dear Sir/Madam,
We have the pleasure of inviting you to submit a proposal for the services of ‘’TRAVEL MANAGEMENT SERVICES ’’.
Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal.
The Ecobank Transnational Incorporated – ETI and it’s affiliates conducts high volume of travel business through official and personal travels undertaken by their staff members and families, consultants, visitors and missions etc.
ETI wishes to solicit Proposals from Travel Management Companies (TMC) capable of providing Travel Management Services, including air travel, hotel accommodation, car rental, rail and sea reservations and ticketing and any other travel related services and its related services to the entire Ecobank Group remotely. However, should space allow, the selected TMC will relocate and provide its services from an on-site office located at ETI, 2365, Boulevard du Mono BP 3261 Lome, TOGO. This on-site office of which its operational costs will be borne by the successful offerors, will be the location to support travel requirements for the Ecobank Affiliates.
ETI, on behalf of it’s affiliates is conducting a solicitation process in accordance with it’s procurement guidelines, practices and policies for travel services. The comprehensive travel services should consist of a full range of air travel facilities, and a possible establishment of one office within the ETI premises in Lome. The other services that may be required from the travel agency are: airport pick-up and drop-off, hotel accommodations, car rentals, ticket delivery, visa and passport applications, assistance in emergency travel and medical evacuation, etc. It is expected that a Long Term Agreement of two years renewable subject to satisfactory performance will be signed with the successful contractor(s).
The purpose of this Request for Proposal is to select one or more legitimate registered TMC through a formal bidding process to manage the full range of travel services for the Ecobank Group.
You are invited to submit a proposal in respect of the requirements mentioned in this document. Should your company be selected for this service, your proposal would form the basis for a contract between your company and ETI.
Please also refer to the attached TOR for detailed information that is essential for you to submit your proposal.
To enable you to submit a proposal, attached are:
Section 1: Instructions to Offerors Section 2 : Terms of Reference (TOR)
Section 3: Proposal Submission Form Section 3: Technical Proposal Format
Section 4: Technical Evaluation Criteria Section 5 Proposal Submission Form Section 6 – Price Schedule
Please be advised that ECOBANK is not bound to accept any Proposal, nor pre-select any offeror or issue purchase order, nor be responsible for any costs associated with a service provider preparation, submission of a proposal, regardless of the outcome or the manner of conducting the selection process.
We look forward to receiving your proposal and thank you for your interest in ETI.
Sincerely yours.
Janvier K. WUSSINU
Group Head EBS
Ecobank Transnational Incorporated (ETI)
ATTACHMENT
RFP Travel Management Services
