Federal Ministry Of Youth And Sports Development- Invitation For Prequalification/ Expression Of Interest For The Procurement Of Goods, Works & Services Under 2021 Appropriation (3 Lots)

DEADLINE: 5TH JULY, 2021
FEDERAL MINISTRY OF YOUTH AND SPORTS DEVELOPMENT
FEDERAL SECRETARIAT PHASE II, SHEHU SHAGARI WAY, ABUJA
INVITATION FOR PREQUALIFICATION/ EXPRESSION OF INTEREST FOR THE PROCUREMENT OF GOODS, WORKS & SERVICES UNDER 2021 APPROPRIATION

(1) INTRODUCTION
The Federal Ministry of Youth and Sports Development in furtherance of its statutory mandate intends to implement some Capital Projects in the Works/Goods/Services Categories in line with the amended Budgetary Appropriation for the Financial Year 2021 in accordance with provisions of the Public Procurement Act, 2007.

(2) SCOPE OF THE PROCUREMENT

The proposed procurement comprises WORKS, GOODS and SERVICES of the Ministry towards implementation of 2021 Budget. The Ministry, therefore, invites interested and competent firms

(3) ELIGIBILITY REQUIREMENTS
Interested Firms or Contractors should submit their Eol and Tenders properly addressed along with the following requirements:

(i) Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC) including Form CAC2 and CAC7. Business Name is acceptable for Services;

(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years (2018/2019/2020) and valid till 31st December 2021; with average turn-over (as stated in the Standard Bidding Documents)

(iii) Evidence of current Pension Clearance Certificate valid till 31st December 2021;

(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till December 2021;

(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021;

(vi) Evidence of Registration on the National Database for Registration of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP;

(vii) A Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Ministry of Youth and Sports Development or BPP is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that information presented in its bid are correct in all particulars;
• that personnel and components to be used in the execution of the proposed Works, Goods and Services shall form at least 60% composition to comply with the FGN’s policy on Local Content;
• that the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceeding; and
• that the company is not having any director who has been convicted in any country for any criminal offense relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter

(viii) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(ix) Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;

(x) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including or either letters of Awards, Valuation Certificates, and Job Completion Certificates plus Photographs of the projects;

(xi) Works: List of Plants/Equipment with proof of Ownership/Lease;

(xii) For Training: evidence of accreditation issued by Centre for Management Development;

(xiii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(xiv) Evidence of Registration with Environmental Health Officers Registration Council (EHORECON) for Service Providers bidding for Provision of Cleaning Services;

(xv) Original Equipment Manufacturers (OEM) Certificate or Authorization letter from OEM’s/ Accredited dealers or evidence of Kitting of National Team or any of its Federation for International/National events in case of Procurement of Sports Equipment.

(xvi) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of page, duly signed by the authorized officer of the firm.

(4) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B):
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies of the technical and with soft copy in sealed envelopes and clearly marked as “Technical Bid” addressed to The Permanent Secretary, Federal Ministry of Youth & Sports Development, Federal Secretariat Complex, Phase II, Bullet House, Shehu Shagari Way, Abuja. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder as well as Lot No and drop in the designated Tender Box in the office of the Director, Procurement Department located on Room 521, 5th floor, block ‘E’ not later than 12:00 noon on Monday, 5 July, 2021.

(5) SUBMISSION OF EOI DOCUMENTS
Interested firms are to submit two (2) copies of Expression of Interest (Eol) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above, and clearly marked with (the category). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the Secretary (Tenders Board) located on Room 521, 5th floor, block ‘E’ not later than 12:00 noon on Monday, 21 June, 2021.

(6) OPENING OF EOIs/TECHNICAL BIDS 
The EOIs and Technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 21 June, 2021 and 12:00 noon, Monday, 5 July, 2021 respectively, at the Afolabi Hall, 2nd Floor, Block D. Please, ensure that you sign the Bid Submission Register in the office of Director (Procurement Department), Room 521, Fifth Floor, Federal Ministry of Youth and Sports Development, as the Federal Ministry of Youth and Sports Development will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director (Procurement). Only accredited Professional Bodies, NGOs, Civil Society Organizations will be allowed to witness the public opening.

(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;

(b) EOIs/Bids submitted after the deadline for submission would be returned un-opened;

( c) All cost will be borne by the bidders;

(d) Category A & B: Only shortlisted bidders will be invited at a later date for collection of financial bids;

( e) Category C: Only shortlisted bidders will be invited at a later date for collection of Request for Proposals; This invitation for Bids shall not construed as a commitment on the part of the Ministry or its officials, for contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the Ministry by virtue of having responded to this advertisement.

(g) The Federal Ministry of Youth and Sports Development is not bound to pre-qualify/shortlist any bidder and reserves the right to annul any part or the entire Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

PLEASE NOTE THAT:
(i) The Ministry will verify any or all of the claims made by the applicants and may disqualify any company whose claims are found to be false in addition to other sanction that may be deemed necessary including prosecution in the law court;

(ii) Bidders who have worked for the Ministry and have a history of poor performance, abandonment, termination, and prolonged contract execution period arising from dilatory conduct of the conduct of the contractor need not apply.

SIGNED
PERMANENT SECRETARY
FEDERAL MINISTRY OF YOUTH AND SPORTS DEVELOPMENT