National Commission For Museums And Monuments (NCMM)- Invitation To Tender And Submission Of Expression Of Interest (EoI) For 2021 Capital Appropriation (14 Lots)

DEADLINE: 21ST JUNE, 2021
NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS (MCMM)
BLOCK C, FIRST FLOOR, HEAD OF SERVICE BUILDING, FEDERAL SECRETARIAT,
PHASE II SHEHU SHAGARI WAY, CENTRAL, BUSINESS DISTRICT, ABUJA.
P.M.B. 171 GARKI ABUJA 
EMAIL: info@ncmm.gov.ng
INVITATION TO TENDER AND SUBMISSION OF EXPRESSION OF INTEREST (EOI) FOR 2021 CAPITAL APPROPRIATION

(1) INTRODUCTION
In compliance with the provisions of the Public Procurement Act, 2007 the National Commission for Museums and Monuments wishes to bring to the attention of the public her intention to carry out the following procurement activities in the Commission as provided for in the 2021 Capital Budget Appropriation. In view of the above, bids are hereby invited from interested, competent, and reputable companies with relevant experience and good track records in respect of the following projects:

(2) SCOPE OF WORKS & SERVICES

CATEGORY B: SERVICES

(3) ELIGIBILITY REQUIREMENTS
In order to be considered, interested Contractors are required to submit the following documents along with the financial bids.

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC 7. Business Name is acceptable for Category B;

(b) Evidence of Company Income’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years (2018,2019 and 2020) valid till December 31, 2021;

(c) Evidence of current Pension Clearance Certificate valid till 31st December 2021;

(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021; 

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2021;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2021 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

– Disclosing whether or not any officer of the relevant committees of the National Commission for Museums and Monuments or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars

– That the company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged; that no Company’s Director has been convicted of procurement fraud in any country;

(h) Company’s Audited Accounts for the last three (3) years – 2018, 2019, and 2020 duly stamped and signed by a registered Auditor;

(i) Reference Letter from a reputable commercial bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, NIA etc.

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease;

(m) B14: Evidence of accreditation issued by Centre for Management Development (CMD);

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF BID DOCUMENTS (WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Head of Procurement, Procurement Unit Office, Room 1A’ 1,18,1st Floor on evidence of payment of a non-refundable fee of ten thousand naira (N10,000.00) only per Lot, payable to the Federal Government Single Treasury Account (TSA) (National Commission for Museums and Monuments).

(4) SUBMISSION OF TENDER DOCUMENTS WORKS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Director-General, National Commission For Museums And Monuments, Block C, First Floor, Federal Secretariat-Head of Service, Phase II Shehu Shagari Way, Central Business District, Abuja and clearly marked with (The Name of the Project and Lot Number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Commission’s Conference Room not later than 12:00 noon Monday, 26 July 2021.

(5.2) SERVICES
Interested firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above and clearly marked with (the name of the project and the Lot number).

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon on Monday, 21 June 2021.

(6) OPENING OF BIDS/EOIs 
(6.1) WORKS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 26 July 2021, while the Financial bids will be kept un-opened.

Please ensure that you sign the Bid Submission Register in the Conference room, 1st Floor NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS, BLOCK C, FIRST FLOOR, FEDERAL SECRETARIAT- HEAD OF SERVICE BUILDING, PHASE II SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA, as the NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on info@ncmm.gov.ng/ procurement.unit@ncmm.gov.ng  

(6.2) SERVICE
The EOI will be opened immediately after the deadline for submission at 12:00 noon on Monday, 21 June 2021 at the Commission’s conference room. Please ensure that you sign the Bid Submission Register in the Conference room, 1st Floor NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS, BLOCK C, FIRST FLOOR, FEDERAL SECRETARIAT-HEAD OF SERVICE BUILDING, PHASE II SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA, as the NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement oninfo@ncmm.gov.ng/ procurement.unit@ncmm.gov.ng  

(5) GENERAL INFORMATION
(i) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private-sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(ii) Bid documents can also be collected in soft copies and Bidders can submit through Post Courier Services); and

(iii) Bids must be in English Language and signed by an official authorised by the bidder Bids submitted after the deadline for submission would be returned un-opened Bidders should not bid for more than two (2) Lots All costs will be borne by the bidders

(vii) Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(viii) Service: Only shortlisted firms will be contacted at a later date for collection of Request for Proposals 

(ix) The National Commission for Museums and Monuments is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

SIGNED: 
DIRECTOR-GENERAL,
NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS