National Population Commission (NPC)- Invitation To Tender For Procurement Of Goods (17 Lots)

DEADLINE: 2ND AUGUST, 2021
FEDERAL GOVERNMENT OF NIGERIA
NATIONAL POPULATION COMMISSION
NO.1,MASAKA CLOSE, OFF OLUSEGUN OBASANJO WAY, ZONE 7,WUSE, ABUJA, FCT
INVITATION TO TENDER FOR PROCUREMENT OF GOODS

1. INTRODUCTION
   The National Population Commission is charged with the responsibility of conducting the National Population and Housing Census, Surveys, Civic Registration system and provision of Geo-data base information in Nigeria, as well as other Population related matters
   The Commission in keeping with its mandate and in compliance with the Public Procurement Act, 2007, intends to implement some projects in line with the 2021 financial year. The Commission hereby invites Interested, Competent, Reputable Contractors and Consultants with relevant experience and good track record for the procurement of the under listed:

2. SCOPE OF SUPPLIES

3. ELIGIBILITY REQUIREMENTS
For purposes of evaluation, interested Contractors/Consultants should supply the
under listed information including but not limited to the following:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CACi.1 or Forms CAC2 & CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2018,2019 and 2020) valid till 31st December, 2021;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2021;
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021;
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2021 or valid Certificate issued by BPP;
g. Sworn Affidavit:
i. Certifying that the company is not in receivership, insolvency or bankruptcy
ii. disclosing whether or not any officer of the relevant committees of National Population Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
iii. That none of the Directors of the Company has been convicted for criminal offence in relation to fraud or financial impropriety in any court in Nigeria or elsewhere.
h. Company’s Audited Account for the last three (3) years (2018, 2019 and 2020).i. Reference Letter from a reputable commercial bank in Nigeria indicating willingness to provide credit facility equal to the amount of the value of the quoted contract sum by the bidder for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of the Key Staff relevant to the project of choice by the bidder to be deployed for the execution of the project, including copies of their Academic/Professional qualifications;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letter of Award, Valuation Certificates, Job Completion Certificate and Photographs of the Projects.
l.  For Supply of Equipment: The bidder shall either be Original Equipment Manufacturers (OEMs) or Authorised Representative of the OEMs by presenting a letter of Authorization from the OEM;
m. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4.  COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Standard Bidding Document (SBD) from the office of the Director Procurement, Room 333, 3 Floor, National Population Commission, No.1 Masaka Close, Off Olusegun Obasanjo Way, Zone 7,Wuse, Abuja, on evidence of
payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the National Population Commission’s Remita account in any reputable Commercial Bank in Nigeria.
Please go to any Commercial Bank and ask for their Real-Time Deposit Unit (REMITA) and pay the tender fee in favour of the National Population Commission. Bring the print out together with copies of the bank teller to the Central Pay Office (CPO) of the Commission to collect receipt which will be used to obtain bid documents at Procurement Department, Room 333, 3rd Floor.

5. SUBMISSION OF TENDER DOCUMENTS 
Prospective bidders for”Goods”or “works” are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid or Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Director-General, National Population Commission, No 1 Masaka Close, Zone 7, Wuse, Abuja and dearly marked with (the
Name of the Project and the Lot Number). Furthermore, the reverse of each sealed envelope should bear the Name and Address of the Bidder and drop in the designated Tender Box on the 3rd Floor, National Population Commission, No1 Masaka Close,Zone 7,
Wuse, Abuja not later than 12:00 noon on Monday, 2 August, 2021.

6. OPENING OF TECHNICAL BID
Only the Technical bids for Goods will be opened immediately after the deadline for submission at 12:00 noon on Monday, 2 August, 2021, in the Conference Hall of National Population Commission, Ground Floor, while the Financial Bids would be kept unopened. Please, ensure that you sign the Bid Submission Register in the office of the Procurement Director, Room 333, 3 Floor National Population Commission, Zone 7, Wuse, Abuja, as the National Population Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head Procurement on email:adebowale@rocketmail.com.

7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un opened;
c. Bidders should not bid for more than One (1) Lot.
d. All cost will be borne by the bidders;
e. Arrangement of technical documents in hard copies should follow the order in the list above and appropriately paged. The technical document should have a table of content indicating the pages which these items are to be found.
f. Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COV1D-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti- Corruption/Transparency;
g. Standard Bidding Documents can also be collected in Soft copies and Bidders
can submit through Post (Courier Services);
h. Only pre-qualified bidders at technical evaluation ill be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened.
i. The National Population Commission is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
MANAGEMENT
NATIONAL POPULATION COMMISSION