Nigerian Maritime Administration And Safety Agency (NIMASA)- Invitation To Tender/Expression Of Interest/Invitation For Pre-Qualification For Projects Execution (18 Lots)

DEADLINE: 27TH JULY, 2021
NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY (NIMASA)
(ESTABLISHED UNDER THE NIGERIAN MARITIME ADMINISTRATION AND SAFETY AGENCY ACT, 2007)
MARITIME HOUSE: 4 BURMA ROAD, APAPA, P.M.B. 12861, LAGOS.
E-MAIL: procurement@nimasa.gov.ng 
WEBSITE: www.nimasa.gov.ng
PROC.: 06/21/SN01
INVITATION TO TENDER/EXPRESSION OF INTEREST/INVITATION FOR PRE-QUALIFICATION.

(1) INTRODUCTION
The Nigerian Maritime Administration and Safety Agency (NIMASA), a Parastatal of the Federal Ministry of Transportation in compliance with the Public Procurement Act (PPA) 2007, invites reputable contractors/firms/companies with proven records of accomplishment to tender for the under-listed projects appropriated in the Agency’s Budget:

(2) SCOPE OF SUPPLIES/SERVICE

CATEGORY A: INVITATION TO TENDER

CATEGORY B: EXPRESSION OF INTEREST

(3) TERMS OF REFERENCE FOR MANAGEMENT OF FLOATING DOCK:
The engaged contractor for the management of the Floating Dock (Lot 15) shall make criteria for Vessels/Craft to be dry-docked which includes:

(a) Sizes, Tonnages, Length, Depth, Weight, etc

(b) Business Capacity for attracting, processing, and discharge of every drydock contract in profitable manner

(c) Capacity to operate and manage a Shipyard and the workshops adjoined to the dry-dock

(d) Knowledge of Registers and compliance to IMO/ILO Regulations on a dry-dock

(e) Ability to provide the necessary operational capital

(4) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:

(i) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission including Certified True Copy of Form CAC7 and CAC2.1 or CAC1.1. Business Name is also acceptable for Category B;

(ii) Copy of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three years (2018, 2019 and 2020) valid till- 31st December 2021, with a minimum average annual turnover as contained in the Standard Bidding Document (SBD) for category A;

(iii) Evidence of current Pension Compliance Certificate valid till 31st December 2021;

(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2021;

(v) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of valid Interim Registration Report (IRR) expiring 31/12/2021 or valid Certificate issued by BPP;

(vi) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2021 ;

(vii) A Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Nigerian Maritime Administration and Safety Agency or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that none of the company’s directors has been convicted in any law court for any criminal offence including fraud and financial impropriety; and that the company is not in receivership, bankrupt or insolvent

(viii) Audited Accounts of the company for the last three years (2018, 2019 and 2020);

(ix) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating a willingness to provide credit facility for the execution of the project when needed;

(x) Documentary evidence of at least three (3) similar jobs successfully executed/on-going within the last five (5) years including Letters of Award, Valuation/Job completion certificate etc.);

(xi) Category B: Evidence of registration with relevant professional regulatory body(ies);

(xii) Company’s Profile with the signed Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;

(xiii) Company’s Signed Health, Safety and Environment (HSE) policy

(xiv) For lot 6 Underwriters and Brokers Firm shall include Valid Operating License from National Insurance Commission (NAICOM);

(xv) For lot 6 Underwriters and Brokers firms shall include NAlCOM’s Approval for the Company’s account for year 2020 (NAICOM);

(xvi) For lot 6 Underwriters shall include valid Reinsurance /Treaty cover;

(xvii) For lot 6 Brokers shall include evidence of membership of Nigerian Corporation of Insurance Brokers;

(xviii) For lot 6 Brokers shall include valid Professional Indemnity;

(xix) For lot 6 Premium payable shall be in US Dollar;

(xx) For lot 6 Period of Insurance/Cover is one (1) year or 365 days

(xxi) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(5) COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
Prospective Bidders are requested to collect Bid Documents from the office of the Head Procurement, 5th Floor, Maritime House No.4 Burma Road, Apapa, Lagos, upon presentation of evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N10,000.00) only per lot. Payment shall be made to NIMASA’s remita account in any reputable Commercial Bank in Nigeria. After payment, Teller shall be taken to the NIMASA Revenue Unit for issuance of a receipt for collection of Bidding Documents. Note that payment of Tender fee is not required at this stage for Category B.

(6) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A)
Technical documents shall be enclosed in a separate envelope (marked Technical) and Financial Bid in another envelope (marked Financial).The two separate envelopes shall be enclosed in one sealed outer envelope clearly marked “INVITATION TO TENDER” stating the “Lot No” company name and the “Project Title”. The technical bid and the financial bid shall be submitted in duplicate on or before 11: 00a.m. on Tuesday, 27 July, 2021 to the address below: 

The Head Procurement,5th floor, Nigerian Maritime Administration and Safety Agency, No 4 Burma Road, Apapa, Lagos. Submission on the last day shall be done at the BID OPENING Venue NIMASA Head Office, No4 Burma Road, Apapa, Lagos. Late submission will be returned un-opened.

(7) OPENING OF THE TECHNICAL BIDS
Only Technical bids shall be opened immediately after the submission deadline at 11:00 a.m. on Tuesday 27 July, 2021 at NIMASA Head Office, No4 Burma Road, Apapa, Lagos while the financial bids shall be kept un-opened.

(8) EXPRESSION OF INTEREST (CATEGORY B)
All EOI with supporting documents (ORIGINAL AND DUPLICATE) neatly packaged in sealed envelope, stating Expression of Interest shall be submitted to the office of Head Procurement on or before 11:00 a.m. on Thursday, 8 July 2021. Late submission will be returned un-opened.

(9) OPENING OF EXPRESSION OF INTEREST (CATEGORY B)
Submitted EOI documents shall be opened immediately after the deadline for submission at 11:00 a.m. on Thursday, 8 July 2021, at NIMASA Head Office, No4 Burma Road, Apapa, Lagos. Late submission will be returned unopened.

(10) ENQUIRIES
Enquiries regarding this advertisement should be directed to the Office of the Head Procurement, 5th Floor. The Nigerian Maritime Administration and Safety Agency (NIMASA), No. 4 Burma Road, Apapa, Lagos, or through the following telephone numbers during official hours (9am -5pm) only: 08062691690; 08155775757 (No text message, please).

(11) GENERAL NOTICE:
(i) The document should be arranged in the order listed at 3.0 above and clearly separated by dividers;

(ii) Submission shall be in English Language

(iii) Failure to submit all the required documents stated above shall lead to the disqualification of the Bid;

(iv) 2% bid security is required for Goods and Services above N100, 000,000.00 and N300, 000,000.00 for works

(v) No bidder should bid for more than two (2) lots;

(vi) All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;

(vii) This notice shall not be construed to be a commitment on the part of Nigerian Maritime Administration and Safety Agency to award any form of contract to any respondent or entitle any Company/Firm submitting documents to claim any indemnity from the Agency;

(viii) Bidders or their representatives, Relevant Professional Bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise and shall register evidencing their attendance on the date of the bid opening;

(ix) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(x) Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(xi) Category B: only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(xii) Bidders shall be responsible for all costs in preparation and submission of Bid;

(xiii) Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid.

(xiv) NIMASA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
MANAGEMENT