DEADLINE: 19TH AUGUST, 2021
FEDERAL MINISTRY OF WOMEN AFFAIRS
PLOT 1070, CENTRAL BUSINESS DISTRICT, CADASTRAL ZONE AO, SHEHU SHAGARI WAY BY RALPH SHODEINDE STREET, OPPOSITE COURT OF APPEAL. ABUJA
INVITATION FOR PREQUALIFICATION AND EXPRESSION OF INTEREST FOR IMPLEMENTATION OF 2021 CAPITAL BUDGET
INTRODUCTION
The Federal Government of Nigeria has allocated funds to the Federal Ministry of Women Affairs in the 2021 Appropriation Act for the execution of Policies, Programmes and Projects.
Accordingly, in compliance with the provisions of the Public Procurement Act (PPA), 2007, the Ministry wishes to invite experienced and competent Contractors, Suppliers and Service Providers to submit Pre-qualification and Expression of Interest (Eol) Documents for the execution of the following projects:
2. SCOPE OF PROJECTS
The projects are grouped into categories A, B &C. Bidders are therefore, requested to submit Pre-qualification and Expression of Interest Documents in respect of the categories chosen in the table below
LOT PROJECT TITLE
CATEGORY ‘A’: WORKS
A.1 Furnishing of Ministry’s Building
A.2 Construction of Skills Acquisition Centres in Six (6) Geo-Political Zones
A.3 Provision of ICT Works
A.4 Maintenance of Office Building in the Ministry
A.5 Provision/Maintenance of Electrical System, Renewable Energy
A.6 Maintenance of Fire Fighting Equipment and Water Treatment Plant
CATEGORY ‘B’:GOODS
B.1 Procurement of Palliatives, Empowerment, Poverty Alleviation & Skills Acquisition Starter Packs (SIP) in 36 states, FCT and 6 Geo-Political Zones
B.2 Procurement of Computer Hardware, Software and Accessories at the Headquarters
B.3 Provision of Office Equipment, Furniture and Fittings at the Headquarters’ and the Annex Offices
B.4 Supply of Project Vehicles for Advocacy, Outreach (Girl child and Women) in the Rural Areas.
B.5 Provision of Cooking Gas Cylinders in the selected areas of Nigeria
B.6 Printing of Security and Non-Security Documents
CATEGORY ‘C’: CONSULTANCY AND OTHER SERVICES
C.1 Training and Capacity Building
C.2 ICT Services
C.3 Insurance and Actuarial Services
C4 Advocacy, Sensitization Publicity Programmes
C.5 Facility Management
C.6 Valuation of Ministry’s Asset
C.7 Reorientation and Rehabilitation Programmes
3. ELIGIBILITY REQUIREMENTS
The Ministry, in compliance with the provisions of the Public Procurement Act, 2007 and the Public Procurement Regulations for Works, Goods and Services, will carry out pre-qualification/shortlisting of companies/consultants that respond to this advertisement based on the following requirements:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC 2 and CAC 7. Business Name is also acceptable in case of Services; Company’s Current Annual Returns to CAC areto be provided.
b. Evidence of Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2018, 2019 & 2020) valid till 31st December, 2021
c. Evidence of Company Income’s Tax Clearance Certificate for the last three (3) ycars valid till 31st December, 2021;
d.Evidence of Pension Clearance Certificate valid till 31st December, 2021 (applicable where number of staff is at least 15);
e. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December,
2021 (applicable where number of staff is at least 5 or at least N50m tumover)
f. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2021;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 3 1/12/2021 or valid Certificate issued by BPP;
h. A Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Federal Ministry of
Women Affairs or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars
-that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter
i. Unabridged Company Audited Annual Report for the immediate past three (3) years (2018, 2019 & 2020);
j. Evidence of previous similar jobs with three (3) letters of awards and Job Completion Certificates in the last five (5) years (2016 to date). In case of on-going jobs, Letter of Award and Valuation Certificates;
k. Verifiable evidence of proof of ownership and/ or lease of the construction
equipment/Warehouse required for the successful execution of these contracts;
l. Reference Letter from a reputable Commercial Bank in Nigeria, indicating commitment to fund the project when awarded;
m. Key personnel with evidence of registration with regulatory Professional bodies like COREN, QSRBN, ARCON, sURCON, CORBON, TOPREC, NIESV, CIPSMN etc;n. For Supply of Equipment: Letter of Authorisation from Original Equipment Manufacturers (OEM);
o. Services: Evidence of Fim’s current registration with relevant regulatory professional body(ies such as NITDA, CPN, COREN, QSRBN, CORBON, ARCON, CMD, EHORECON, NAICOM, ESVARBON, etc.
p. Lot B.2: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA)
q. Lot B.4: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;
r. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavits are compulsory for cach JV partner)
s. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC),Contact Address, Telephone Number (preferably GSM No.), and e-mail address The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm
Note:
(a) All Documents submitted by bidders will be subjected to verification.
(b) No bidder is allowed to participate in more than one (1) lot per category and maximum of two (2) lots in all categories
(c) All enquiries are to be directed to: The Director, Procurement Department, Federal Ministry of Women Affairs, Abuja.
4. SUBMISSION OF PRE-QUALIFICATION AND EXPRESSION OF INTEREST
(i) Bids must be prepared in English Language and signed by the official authorised by the bidder.
(iii) Two copies of technical documents/Expression of Interest (Eol) addressed to
the Permanent Secretary, must be submitted on or before 12:00 noon on Thursday, 19 August, 2021, Late submissions will be returned unopened;
(ii) Bidders are to note that all COVID 19 protocols will be observed; Bidders will be allowed to submit at the specified located behind the carpark so as to avoid crowding.
5. OPENING OF EOI/TECHNICAL BIDS
Virtual Opening of EOI/Technical Bid Documents will be conducted immediately after the deadline for submission at 12:00 noon on Thursday, 19th August, 2021 at Permanent Secretary Conference Room, 4th Floor, Women Affairs, Abuja.
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6. ADDITIONAL INFORMATION
a. Subject to the Provisions of the Public Procurement Act, 2007 note that:
b. The Ministry may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
c. Bidders who have worked for the Ministry and have history of poor performance, abandonment, termination and’or prolonged contract execution period need not apply as their bids shall be excluded from the process in line with Section 16(8Mb) of the PPA, 2007;
d. The Ministry reserves the right to reject any and’or all prequalified Bidders at its sole discretion and at no costs whatsoever in line with Section 28 of the PPA, 2007;
c. All costs incurred in responding to this advertisement and prequalifying for the projects shall be borne solely by the Bidders;
f. Non compliance to any of the above instructions will lead to disqualification;
B This advertisement shall not be construed as a commitment on the part of the Ministry to award a contract to any bidder
h. Presence of bidders representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency:
i. Bidders can submit through Past (Courier Services);
j. Only pre-qualified bidders/shortlisted will be invited at a later date for collection of tender documents and Request for Proposals;
k. The Federal Ministry of Women Affairs is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF WOMEN AFFAIRS
