DEADLINE: 23RD FEBRUARY, 2022
INDEPENDENT NATIONAL ELECTORAL COMMISSION
PLOT 436, ZAMBEZI CRESCENT, MAITAMA, ABUJA
INVITATION FOR PRE-QUALIFICATION/TENDER
(1.0) INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its Constitutional functions and in Compliance with the Due Process requirements seeks to prequalify duly registered and reputable Contractors for the under listed Projects:
(2.0) LOTS: The lotting indicated in the table below is for Printing and Goods.
Group (A) INEC State Offices Lot 1 – Abia Lot 11 – Ebonyi Lot 21 – Kebbi Lot 31 – Plateau Lot 2 – Adamawa Lot 12 – Edo Lot 22- Kogi Lot 32 – Rivers Lot 3 – Akwa-Ibom Lot 13 – Ekiti Lot 23 – Kwara Lot 33 – Sokoto Lot 4 – Anambra Lot 14 – Enugu Lot 24 – Lagos Lot 34 – Taraba Lot 5 – Bauchi Lot 15 -Gombe Lot 25 -Nasarawa Lot 35 -Yobe Lot 6 – Bayelsa Lot 16 – Imo Lot 26 – Niger Lot 36- Zamfara Lot 7 – Benue Lot 17 – Jigawa Lot 27 – Ogun Lot 37 – Fct Lot 8 – Borno Lot 18 – Kaduna Lot 28 – Ondo Lot 9 – Cross River Lot 19 – Kano Lot 29 – Osun Lot 10 – Delta Lot 20 – Katsina Lot 30 – Oyo Group (B) Lot 38 – INEC Headquarters, Maitama-Abuja Group (C) INEC Zonal Stores Lot 39 – North-Central Zonal Store, Minna Lot 40 – North-West Zonal Store, Sokoto Lot 41 – North-East Zonal Store, Gombe Lot 42 – South-East Zonal Store, Owerri Lot 43 – South-South Zonal Store, Port-Harcourt Lot 44 – South-West Zonal Store, Oshogbo
(3.0) PRINTING
| CATEGORY | DESCRIPTION | REMARKS |
| 1. | Printing of Political Party Registration and Related Matter Form | This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots D1-D44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 2. | Printing of Guidelines for Election Observation | This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots E1-E44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 3. | Printing of Procurement Forms & Records | These items will be supplied to INEC Headquarters Abuja, as Lot F38 |
| 4. | Printing of Manuals for Registration Officials & Election Officials | These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as LotsG1-G44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 5. | Printing of Posters for Election | These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as LotsH1-H44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 6. | Printing of leaflets, Pamphlets and Stickers | These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as LotsJ1-J44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 7. | Printing of Guidelines for Election | These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots K1-.K44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 8. | Printing of oath of loyalty and Neutrality Form EC17 | This items will be supplied to 36 States and FCT as Lots L1-L37; and as indicated in Paragraph 2.0 above (GROUP A) |
| 9. | Printing of Election Forms; Envelopes, Posters, Stickers and Laminated Identity Card with Lanyards | These items will be supplied to 36 States and FCT as Lots M1-M37; and as indicated in Paragraph 2.0 above i.e. GROUP A |
| 10. | Printing of RAC Manual, EC 40G Series. | These items will be supplied to 36 States and FCT as Lots N1-N37; and as indicated in Paragraph 2.0 above i.e. GROUP A |
| 11. | Printing of handbook for Basic Security in Election | This item will be supplied to 36 States and FCT, as Lots P1-P37; and as indicated in Paragraph 2.0 above i.e. GROUP A |
| 12. | Printing of Revised Edition of Atlas of Nigeria Constituencies | This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots Q1-Q44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) |
| 13. | Printing of Registration Booklet (ECIA) | This item will be supplied to 36 States and FCT as Lots R1-R37; and as indicated in Paragraph 2.0 above i.e. GROUP A |
| 14. | Printing of Registration Forms for CVR | These items will be supplied to 36 States and FCT, as Lots S1-S37; and as indicated in Paragraph 2.0 above i.e. GROUP A |
| 15. | Printing and Supply of A4 Envelopes | These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots T1-T44; and as indicated in Paragraph 2.0 above (GROUP A, B and C) |
| 16 | Printing and Supply of the Compendium of the Electoral Legal Framework (Constitution, Electoral Act, Manuals, Guidelines and Regulations) | These items will be supplied to 36 States and FCT, and INEC Headquarters as Lots U1-U38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B) |
(4.0) GOODS
CATEGORY DESCRIPTION REMARKS 1 Supply of Election and Party Monitoring, (E&PM) Materials These items will be supplied to INEC Headquarters Abuja and Zonal Stores as Lot V38 – V44; and as indicated in paragraph 2.0 above (i.e. Group B and C) 2 Supply of Non-Sensitive Materials including Election Stationeries and Equipment: Envelopes, Biros, Marker Pens, Cellotape, Masking Tape, Twine Rope, Liquid Gum, Rechargeable Solar Powered Lamps, Calculators, Scissors, Dry Cell Batteries, Drawing/Tack pin, Mini Stapling Machines, I.D Card Ropes/Tack, Various Stamps, Waterproof Nylon, Laminated IDs Cards for Poll officials, Sleeping Mat, Megaphone and Tactical Torchlight These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores.Each of the items in this category will be treated as a project and lotted accordingly. (W) 3 Supply of Training Materials and Equipment like Projector, Public Address System etc These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots X1-X38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B) 4 Supply of Office Stationaries These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as LotsY1-Y44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) 5 Supply of Office Equipment These items will be supplied to 36 States, FCT, INEC and Headquarters Abuja as LotsZl-Z38; and as indicated in Paragraph 2.0 above(i.e. GROUP A and B) 6 Supply of Computer Consumables These items will be supplied to 36 States, FCT, INEC and Headquarters Abuja as Lots DD1-DD38; and as indicated in Paragraph 2.0 above (GROUP A and B) 7 Supply of Steel Storage Shelves to INEC Stores and INEC Zonal Stores These items will be supplied to Zonal Stores as Lots EE39-EE44; and indicated in Paragraph 2.0 above (i.e GROUP C) 8 Supply of Voter Education Materials(a) Reflective Jackets(b) Face Caps(c) Press Tag(e) Folder,(f) Writing Materials,(g) Press Information Kit These items will be supplied to INEC Headquarters Abuja as Lot FF38Each Item will be treated as a project and lotted accordingly 9 Supply of First Aid Kits These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots GG1-GG38; and as indicated in Paragraph 2.0 (GROUP A and B) 10 Supply of Election Planning & Monitoring(P&M) Kits(Jacket, Face Cap & T-Shirt) These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots HH1-HH44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)Each Item will be treated as a project and lotted accordingly 11 Supply of Vehicle Spare parts and consumables These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots JJl-JJ38; and as indicated in Paragraph 2.0 above (i.e. GROUP A, and B) 12 Supply of Tyres These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots KK1-KK38;and as indicated in Paragraph 2.0 above (i.e., GROUP A and B) 13 Supply of Motor Vehicle Batteries These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots LLl-LL38; and as indicated in Paragraph 2.0 above (GROUP A, B and C) 14 Supply of Generators These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots MM1-MM44; and as indicated in Paragraph 2.0 15. Production and Supply of Vests/Apron and Face Caps for Electoral Activities These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots NNl-NN38; and as indicated in Paragraph 2.0 above (i.e. GROUP A, and B) 16. Supply of Computer Hardware, Software and Accessories These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots PP1-PP38;and as indicated in Paragraph 2.0 above (i.e. GROUP A and B) 17. Supply of Fireproof Safe This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots QQ1- QQ44;as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) 18. Supply of Fire Suppression System This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots RR1- RR44; as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) 19. Supply of Security Equipment This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots SS1- SS44; as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) 20. Supply of Electrical accessories These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots TT1-TT38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B) 21. Supply of printer consumables; Ink, Toners, Drum etc. These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots UU1-UU38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B) 22 Supply of Furniture These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots W1-W44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) 23 Supply of Non-Medical Face Mask, Hand Sanitizer, Hand Gloves, Methylated Spirit and Cotton Wool. These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots WW1-WW44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C) 24 Supply of backup power supply equipment These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots XX1-XX44; and as indicated in Paragraph 2.0 above (i.e. GROUP A B and C) 25 Supply of Equipment for Store Operation; Forklift, Pallets, Adjustable Ladders and Trolleys These items will be supplied to INEC Headquarters Abuja and Zonal Stores as Lots YY38-YY44; and as indicated in Paragraph 2.0 above(i.e., GROUP B and C) 26 Supply and Installation of Storage Facilities These items will be supplied to 36 States, FCT, and INK Headquarters Abuja as Lots ZZ1-ZZ38; and as indicated in Paragraph 2.0 above (i.e. GROUP A B and C)
(5.0) WORKS
LOTS: Works will be carried out based on the lotting arrangement indicated in the table below
CAT DESCRIPTION REMARKS l Rehabilitation of INEC LGA Offices These works will be carried out in various LGAs. Each LGA will be treated as a lot. 2 Renovation of INEC States Offices These works will be carried out in various States.Each State Office will be treated as a lot. 3 Reconstruction of INEC LGA Offices These works will be carried out in the LGAs. Each LGA offices will be treated as a lot. 4 Renovation of INEC Zonal Stores These works will be carried out in the geographical zones. Each zonal store will be treated as a lot. 5 Maintenance of Commission’s Headquarters (Maitama and The Electoral Institute) These works will be carried out in the Commission’s Headquarters as Lots 1-2
(6.0) ELIGIBILITY REQUIREMENTS:
Firms interested in bidding for any of the Lots must possess the following eligibility requirement:
(i) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1, CAC2 and CAC7;
(ii) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2018,2019 and 2020) valid till 31st December, 2021;
(iii) Evidence of Pension Clearance Certificate valid till 31st December 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021.
(vi) Evidence of Registration on National Database of Contractors, Consultants and Services Providers by submission of interim Registration Report (IRR) expiring on 31st December, 2021 or valid Certificate issued by BPP.
(vii) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission (INEC) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(viii) Company’s Audited Accounts for the last three (3) years (2018, 2019 and 2020).
(ix) Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(x) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(xi) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(xii) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(xiii) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs)
(xiv) Electricity Jobs (XX): Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA)
(xv) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xvi) All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM No.), and email address. The letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
These documents are to be arranged in the order in which they are listed above.
(7.0) NOTATION
(i) Bids must be in English Language and signed by an official authorised by the bidder.
(ii) Documents shall be verified and violators shall be referred to investigating authorities.
(iii) Pre-qualification documents submitted after the deadline would be returned un-opened.
(iv) The advertisement shall not be construed as a commitment on the part of INEC to award contract to any contractor, nor shall it entitle any contractor, submitting documents to claim any indemnity from INEC.
(v) Pre-qualification documents should contain a table of contents and properly paginated.
(vi) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti- Corruption/Transparency;
(vii) Bidders can submit through Post (Courier Services);
(viii) Only pre-qualified bidders will be invited at a later date for collection of tender documents;
(ix) INEC is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
(x) All participating companies are advised to submit active e-mail account(s) and GSM Number (s) for communication purposes.
(xi) The implementation of the advertised projects is subject to availability of funds.
(xii) Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
(8.0) GENERAL INFORMATION
(1) For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 10:00am and 4:00pm – Mondays to Fridays from the date this advertisement is made public until the close of its receipt of proposals.
(2) Only successful bidders will be contacted after evaluation of the technical bids via text messages and or the list will be pasted on the INEC notice board / website.
(9.0) SUBMISSION OF BID DOCUMENTS (9.1)
All submissions must be delivered in one (1) neatly bounded hard copy envelope clearly marked INVITATION FOR PRE-QUALIFICATION (Indicating item i.e. Printing, Goods or Works and Category and Lot at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:
The Secretary
To The Commission,
Independent National Electoral Commission,
Plot 436, Zambezi Crescent,
Maitama District, Abuja
No Company is allowed to bid for more than one (1) Lot in each category
(9.2) The deadline for the Submission/Opening of Bids and Venue are listed in the table below:
PRINTING
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID 1 -16 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Monday, 21st February 2022 at 10:00am Monday, 21st February 2022 immediately following the closing at 10:00am Commission’s Conference Hall 1st Floor Main Building.Presence Of Bidders Or Their Representatives Shall Not Be Required During Bid Opening
GOODS
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID 1 -13 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Tuesday, 22nd February 2022 at 10:00am Tuesday, 22nd February 2022 immediately following the closing at 10:00am Commission’s Conference Hall 1st Floor Main Building.Presence Of Bidders Or Their Representatives Shall Not Be Required During Bid Opening 14- 26 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Tuesday, 22nd February 2022 at 10:00am Tuesday, 22nd February, 2022immediately following the closing at 10:00am Commission’s Conference Hall 1st Floor Main Building.Presence Of Bidders Or Their Representatives Shall Not Be Required During Bid Opening
WORKS
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID 1 – 5 Procurement Department, 5 Floor INEC HQ, Main Building, Maitama, Abuja Wednesday 23rd February 2022 at 10:00am Wednesday 23rd February 2022 immediately following the closing at 10:00am Commission’s Conference Hall 1st Floor Main Building.Presence Of Bidders Or Their Representatives Shall Not Be Required During Bid Opening
For further enquiries, please contact (08033119452), Between the hours of 10:00am and 4:00pm from Monday to Friday during the period covered by this advertisement.
Signed
Independent National Electoral Commission (INEC)
