DEADLINE: 7TH FEBRUARY, 2022
INDEPENDENT NATIONAL ELECTORAL COMMISSION
PLOT 436, ZAMBEZI CRESCENT, MAITAMA, ABUJA
REQUEST FOR EXPRESSION OF INTEREST FOR THE EXECUTION OF PROJECTS
(1.0) INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its statutory functions and in compliance with Due Process requirements seeks to appoint interested reputable Service Providers and Consultants with relevant experience and good track records to submit “Expression of Interest” for the following under listed Services.
(2.0) LOTS
Group (A) INEC State Offices Lot 1 – Abia Lot 11 – Ebonyi Lot 21 – Kebbi Lot 31 – Plateau Lot 2 – Adamawa Lot 12 – Edo Lot 22- Kogi Lot 32 – Rivers Lot 3 – Akwa-Ibom Lot 13 – Ekiti Lot 23 – Kwara Lot 33 – Sokoto Lot 4 – Anambra Lot 14 – Enugu Lot 24 – Lagos Lot 34 – Taraba Lot 5 – Bauchi Lot 15 -Gombe Lot 25 -Nasarawa Lot 35 -Yobe Lot 6 – Bayelsa Lot 16 – Imo Lot 26 – Niger Lot 36- Zamfara Lot 7 – Benue Lot 17 – Jigawa Lot 27 – Ogun Lot 37 – FCT Lot 8 – Borno Lot 18 – Kaduna Lot 28 – Ondo Lot 9 – Cross River Lot 19 – Kano Lot 29 – Osun Lot 10 – Delta Lot 20 – Katsina Lot 30 – Oyo Group (B) Lot 38 – INEC Headquarters, Maitama-Abuja
(3.0) SERVICES
| CATEGORY | DESCRIPTION | REMARKS |
| 1. | Servicing and Maintenance of Vehicles | This service will be carried out in 36 States, FCT and INEC Headquarters Abuja as Lots 1- 38 and as indicated in Paragraph 2.0 (i.e. Group A and B) |
| 2. | Provision of IT Consultancy Service | This service Will be carried out at INEC Headquarters Abuja as Lot 38. |
| 3 | Provision of Biometrics Forensic Service | This service will be carried out at INEC Headquarters Abuja as Lot 38. |
| 4- | Automation of Commission’s Operation | This service Will be carried out at INEC Headquarters Abuja as Lot 38. |
| 5 | Provision of Audit Service | This service will be carried out in 36 States, FCT, INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B ) |
| 6 | Management Development Consultancy Service | This service will be carried out in 36 States, FCT, INEC Headquarters Abuja as Lots 1-38 and as indicated in paragraph 2.0 (i.e. Group A and B ) |
| 7 | Fleet Management Service | This service Will be carried out in 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B |
| 8 | Document Review and Publishing | This service will be carried out in 36 States, FCT and INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (Group A and B) |
| 9 | Transcribing Election Materials into Braille | This service will be carried out at INEC Headquarters Abuja, as Lot 38 |
| 10. | Computerization of personal particulars & nomination papers of Election Candidates | This service will be carried out at INEC Headquarters |
| 11 | Upgrade and Maintenance of Commission’s ICT infrastructure | This service will be carried out in 36 States, FCT and INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B) |
| 12 | Development of Online Content and Resources for 2023 General Elections. | This service will be carried at INEC Headquarters Abuja as Lot 38 |
| 13 | E-documentation/ Archiving System for the Commission | This service will be carried out at INEC Headquarters Abuja as Lot 38 |
| 14 | Production and overlaying existing Polling Units | This service will be carried out at INEC Headquarters Abuja as Lot 38 |
| 15 | Update, Review of E- Training resources for Basic Security in Election Duties & E-certification for Election Violence Mitigation & Advocacy Tool (EVMAT) | This service will be carried out at INEC Headquarters Abuja as Lot 38 |
| 16 | Development of Real-time Monitoring & data collection mobile App and Activities alert prompt for Commissions Activities with dashboard. | This service will be carried out at INEC Headquarters Abuja as Lot 38 |
| 17 | Consultancy for Construction Project | This service will be carried out at INEC Headquarters Abuja as Lot 38 |
(4.0) ELIGIBILITY REQUIREMENTS:
Firms interested in bidding for any of the Lots must possess the following eligibility requirement:
(i) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1, CAC2 and CAC7. Business Name is also acceptable;
(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in Case of Business Name) for the last three (3) years (2018, 2019 and 2020) valid till 31st December, 2021;
(iii) Evidence of Pension Clearance Certificate valid till 31st December 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
(v) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021.
(vi) Evidence of Registration on National Database of Contractors, Consultants and Services Providers by submission of interim Registration Report (IRR) expiring on 31st December, 2021 or valid Certificate issued by BPP.
(vii) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission (INEC) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(viii) Company’s Audited Accounts for the last three (3) years (2018, 2019 and 2020).
(ix) Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(x) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(xi) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(xii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xiii) All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM No.), and email address. The letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
These documents are to be arranged in the order in which they are listed above.
(5.0) ADDITIONAL REQUIREMENTS
(i) Evidence of firm’s accreditation / registration with relevant regulatory professional body such as body:
– For Training Programmes: Evidence of Firm’s Registration with the Centre for Management Development (CMD);
– For ICT Jobs: Evidence of current registration / accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
– Audit:
(i) Evidence of Firm’s current registration with the office of the Auditor-General of the Federation;
(ii) Evidence of Firm’s current registration with the Financial Reporting Council of Nigeria
(iii) Evidence of practice licence issued by ICAN, ANAN or any relevant regulatory professional body;
(6.0) NOTATION
(i) The document should be arranged in the order listed at 3.0 above and clearly Separated by dividers; with page numbers and table of content
(ii) Failure to submit all the general required documents stated above may lead to the disqualification of the Bids;
(iii) Late submission of the EOI documents will be returned un-opened;
(iv) No payment of tender fee is required at this stage of submission of proposal;
(v) All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted maybe referred to Security Agencies, Corporate Affairs Commission (CAC) Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
(vi) This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any company/Firm submitting documents to claim any indemnity from the Commission;
(vii) Bidders can submit through Post (Courier Services);
(viii) Bidders shall be responsible for all costs in preparation and submission of Bid.
(ix) The Independent National Electoral Commission is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
(x) All participating companies are advised to submit active e-mail account(s) and GSM Number(s) for communication purposes.
(xi) The implementation of the advertised projects is subject to availability of funds.
(xii) Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
(7.0) GENERAL INFORMATION
(i) For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 10:00am and 4:00pm – Mondays to Fridays.
(ii) Only successful bidders will be contacted after evaluation of the EOIs via text messages and the list will be pasted on the INEC notice board/website.
(8.0) SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS
All submissions must be delivered in one (1) neatly bounded hard copy in sealed envelope clearly marked REQUEST FOR EXPRESSION OF INTEREST (Indicating category and Lot No. at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:
The Secretary To The Commission,
Independent National Electoral Commission,
Plot 436, Zambezi Crescent,
Maitama District, Abuja.
(8.1) No Company is allowed to bid for more than one (1) Lot in each category.
(8.2) The deadline for the Submission/Opening of Bids and Venue are listed in the table below.
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID 1 -17 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Monday, 7th February 2022 at 10:00am Monday, 7th February 2022 immediately following the closing at 10:00am Commission’s Conference Hall 1st Floor Main Building.Presence Of Bidders Or Their Representatives Shall Not Be Required During Bid Opening
For further enquiries, please contact (08069162020, 08053549447), Between the hours of 10:00am and 4:00pm from Monday to Friday during the period covered by this advertisement.
Signed
Independent National Electoral Commission (INEC)
