Federal Ministry Of Finance, Budget And National Planning, Headquarters, Abuja- Invitation To Tender For Technical And Financial Bids For Procurement Of Goods And Works And Expression Of Interest (EOI) For Services Under The FY2022 Appropriation (42 Lots)

DEADLINE: 16TH MAY, 2022
FEDERAL MINISTRY OF FINANCE, BUDGET AND NATIONAL PLANNING, HEADQUARTERS, ABUJA
INVITATION TO TENDER FOR TECHNICAL AND FINANCIAL BIDS FOR PROCUREMENT OF GOODS AND WORKS AND EXPRESSION OF INTEREST (EOI) FOR SERVICES UNDER THE FY2022 APPROPRIATION

(1) INTRODUCTION
The Federal Ministry of Finance, Budget and National Planning, Headquarters, Abuja is a machinery of government with the mandate of formulating policies on fiscal matters to curb inflation and deflation in the economy, mobilizing domestic and external financial resources for development purposes, and monitoring government revenue from all sources, etc. The Ministry is anticipating funding from the Federal Government of Nigeria for the execution of FY2022 Capital Projects.

Towards achieving its mandatory objectives, the Ministry wishes to apply these funds in the implementation of its 2022 capital projects through procurement of various Works, Goods and Consultancy Services. Accordingly, and in compliance with the Public Procurement Act, PPA 2007, the Ministry hereby invites interested, reputable end qualified Consultants/Contractors/Vendors to express interest, submit tender documents for the procurement of the following categorized Works, Goods and Services:-

(2) SCOPE OF WORKS, GOODS AND SERVICES

CATEGORY A: WORKS

CATEGORY B: GOODS

CATEGORY C: CONSULTANCY AND NON-CONSULTANCY SERVICES

The comprehensive scopes as it relates to works, goods, consultancy and non-consultancy services as well as specification and quantification concerning works and items of supplies for goods shall be provided in the Standard Bidding Documents (SBD) – Request for Proposal (RfP) and Tender documents respectively.

(3) ELIGIBILITY REQUIREMENTS
The general public may wish to be guided that ail procurement activities of the Ministry shall be fully governed by the Public Procurement Act (PPA) 2007 and the recent Federal Government Executive Order on Transparency and Support for Local Content in public procurement whereby prospective bidders should submit the following minimum eligibility criteria:

(i) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;

(ii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31^st December, 2022;

(iii) Evidence of Pension Clearance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31^st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;

(vii) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Ministry of Finance Budget and National Planning or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter;
• no Director of the Company has been convicted of procurement fraud in any Country;

(viii) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS). Turnover in Audited Annual Report must be the same in Tax Clearance Certificate otherwise the Company shall be disqualified. Three Years average annual Turnover of N70 million for Works and N20 million for Goods;

(ix) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(x) Company’s Profile with the Curriculum Vitae of Key Staff (with attestation of availability and contact phone numbers) to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Complete Certificates and Photographs of the projects;

(xii) Works: List of Plants/Equipment with proof of Ownership/Lease;

(xiii) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(xiv) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(xv) Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as CMD/Training; NEMSA/Electricity, NITDA/CPN for ICT, ICAN/ANAN for Accounting/Financial Services;

(xvi) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(xvii) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) TENDER FEES (GOODS & WORKS)
A non-refundable tender fee of Ten Thousand Naira (N10,000.00) per Lot is payable by all bidders into the Federal Government Single Treasury Account (TSA) (Federal Ministry of Finance, Budget & National Planning) for Works and Goods projects only. No fee for Consultancy and Non Consultancy services projects at this stage.

Interested Firms in Services will not pay at this stage until after shortlisting.

(3) GUIDELINES FOR COLLECTION AND SUBMISSION OF TENDER DOCUMENT
(a) Interested bidders shall obtain tender documents for works and goods projects Ground Floor, Procurement Department, FMFBNP, Headquarters, Phase II, CBD Abuja upon presentation of evidence of payment of the tender fee.

(b) All submissions must be in English Language. Completed Technical and Financial bids (2 hard copies and 1 soft copy) shall be submitted in two different sealed tamper proof envelopes and labeled Technical Bid” and “Financial Bid” and both placed in a third envelope. All the three (3) envelopes should bear the Company name at the reverse side while the “Project Name” and Lot No. at the Top Right-Hand corner of the envelope and addressed to:

The Permanent Secretary, Finance
Federal Ministry of Finance, Budget & National Planning (FMFBNP), Phase II, CBD, Abuja

(c) The documents should be deposited in the Tender Box at the Procurement Department, Ground Floor, FMFBNP, Hqtrs., CBD, Abuja. The closing time for all submissions is on or before 12:00 noon Monday. 16 May, 2022.

(d) Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Monday, 16 May, 2022.

(e) The EOIs and the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 16 May, 2022 at the FMFBNP Headquarters, Main Auditorium. Abuja.

(4) ADDITIONAL INFORMATION AND SPECIFIC CRITERIA:
(i) A bidder must not submit bid for more than one (1) Lot;

(ii) The Ministry shall verify all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;

(iii) All costs incurred in responding to this advert shall be borne solely by the Bidders;

(iv) Non-compliance to the instructions and late submission will lead to automatic disqualification;

(v) Bid document(s) submitted late shall be rejected and returned un-opened;

(vi) The advertisement shall not be construed to be a commitment on the part of the Federal Ministry of Finance, Budget & National Planning nor shall it entail the applicant to make any claim(s) whatsoever and /or seek any indemnity from Federal Ministry of Finance, Budget & National Planning by virtue of such applicant having responded to this advertisement;

(vii) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(viii) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(ix) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(x) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(xi) The Federal Ministry of Finance. Budget and National Planning is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time

SIGNED:
PERMANENT SECRETARY, FINANCE
FEDERAL MINISTRY OF FINANCE, BUDGET AND NATIONAL PLANNING