Energy Commission Of Nigeria (ECN)- Invitation To Tender, Pre-Qualification And Expression Of Interest (EOI) For Projects Execution (235 Lots)

DEADLINE: 9TH AUGUST, 2022
ENERGY COMMISSION OF NIGERIA (ECN)
PLOT 701C, CENTRAL AREA, ABUJA
INVITATION TO TENDER, PRE-QUALIFICATION AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION

(1.0) INTRODUCTION
(1.1) The Energy Commission of Nigeria (ECN) is the Government organ with the statutory mandate for the Strategic planning and Co-ordination of National Policies in the field of Energy in all its ramifications to ensure adequate, reliable, cost-effective and sustainable energy supply for nation’s economic and socio-political development. In compliance with the Public Procurement Act 2007, the Commission wishes to undertake the procurement of Works, Goods and Services under the 2022 capital projects.

(1.2) Competent and Experience contractors/consultants are invited to apply for the Technical and financial bids, Expression of Interest (EOI) and Pre-Qualification of the various projects of the Commission for the 2022 fiscal year.

(2.0) SCOPE OF WORKS/SERVICES:

CATEGORY B: (GOODS)

CATEGORY C: CONSULTANCY SERVICES

(3.0) ELIGIBILITY REQUIREMENTS
The following requirements for Tender shall be submitted:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable for Consultancy Service;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2019,2020 & 2021) valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31^st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Energy Commission of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Company Profile with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic /Professional qualifications; e.g., COREN, QSRBN, ARCON, CORBON etc.

(j) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Category C: Evidence of Registration of Individual/Company with relevant regulatory Professional Body(ies) such as COREN, QSRBN, ARCON, CORBON, CMD, NITDA & CPN. etc.;

(m) Evidence of Current NEMSA License for contractors in the Electric Power Sector issued by the Nigeria Electricity Management Services Agency (NEMSA) for those applying for the installation of Transformers AND Mini Grid in lots A5, A12, A23, A26, A40, A50, A51, A52, A66, A73, A79, A91, A94, A102, A128, A140, A141, A142 and A151.

(n) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;

(o) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR& Sworn Affidavit are compulsory for each JV partner);

(q)  All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

(4.0) COLLECTION OF TENDER DOCUMENTS -CATEGORY A AND B
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Secretary, Public Procurement Unit, Ground floor, Room-0.011, Energy Commission of Nigeria on evidence of payment of a non-refundable fee of N10,000.00 per Lot, paid into the Energy Commission of Nigeria’s Remita account in any reputable Commercial Bank. Prospective bidders for Category C and Lot-A26 are NOT expected to pay at this stage except when shortlisted for Request for Proposal (RfP), and are Pre-Qualified.

(5.0) SUBMISSION OF TENDER DOCUMENTS – CATEGORY A AND B
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Director General/CEO
Energy Commission of Nigeria
Plot 701C, Central Business District
P.M.B.358,Garki, Abuja.

and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the reception in the premises of the Energy Commission’s office in Abuja not later than 10:00a.m. Tuesday, 9 August, 2022.

(6.0) OPENING OF TECHNICAL BIDS – Category A and B
Only the technical bids will be opened immediately after the deadline for submission at 10:00am Tuesday 9 August, 2022 at the premises of Energy Commission of Nigeria, Abuja in the presence of observers, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Head of Public Procurement Unit, Room-0.011, at ground floor of the Commission headquarters. No. 701C, Central Area Abuja as the Energy Commission of Nigeria will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head of Procurement” on e-mail dg@energy.gov.ng

(7.0) SUBMISSION OF EXPRESSION OF INTEREST (EOI) – Category C AND Pre-qualification FOR Lot-A26 DOCUMENTS
Interested firms are to submit two (2) bound of Expression of Interest (EOI)/ Pre-qualification documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to:

The Director General/CEO
Energy Commission of Nigeria
Plot 701C, Central Business District
P.M.B.358,Garki, Abuja.

and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the reception in the premises of the Energy Commission’s office in Abuja not later than 10:00am Tuesday, 19 July, 2022

(8.0) OPENING OF EXPRESSION OF INTEREST (EOI) – Category C AND Pre- Qualification FOR Lot-A26 DOCUMENTS
The EOI/Pre-Qualification documents will be opened immediately after the deadline for submission at 10:00am Tuesday 19 July, 2022 at the premises of Energy Commission of Nigeria, Abuja in the presence of observers. Please, ensure that you sign the Bid Submission Register in the office of Head of Public Procurement Unit, Room-0.011, at ground floor of the Commission headquarters, No. 701C, Central Area Abuja, as the Energy Commission of Nigeria will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head of Procurement” on e-mail, dg@energy.gov.ng

Note: Only shortlisted bidders in Category C and Lot-A26 will be invited to collect Request for Proposal (RfP), and Bid Document

(9.0) GENERAL INFORMATION
(i) Bids/EOI must be in English Language and signed by an officer authorized by the bidder;

(ii) Bids/EOI submitted after the deadline would not be accepted and would be returned un­opened.

(iii) Only Companies with Technical Bids that fulfill the requirements would have their names pasted on the Commission’s website and notice board; and their financial bids will be publicly opened on a date to be indicated on the same notice.

(iv) All bids are expected to include ORIGINAL COPIES of the receipt of Tender fee in their financial bid envelopes.

(v) Companies and Bidders shall not apply for more than Two (2) Lots

(vi) Unsigned Bids by authorised officer of the company would be disqualified All bids are advised to be Paginated and Signed.

(vii) Submission of bidding document is not a guarantee for the award of contract.

(viii) All submissions would be verified from the relevant Agencies like Federal Inland Revenue (FIRS), BPP etc.

(ix) This publication does not constitute an offer, nor does it constitute a commitment or obligation on the part of the Commission.

(x) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online.

(xi) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(xii) All costs will be borne by the bidders.

(xiii) Standard Bidding Documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).

(xiv) The Energy Commission of Nigeria is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Director-General/CEO
Energy Commission of Nigeria, Abuja.