The Federal Polytechnic Offa- Invitation For Pre-Qualification For The Implementation Of Approved Projects In The 2022 Capital Appropriation (3 Lots)

DEADLINE: 18TH JULY, 2022
THE FEDERAL POLYTECHNIC OFFA
P.M.B 420, OFFA KWARA STATE
www.fpo.edu.ng
INVITATION FOR PRE-QUALIFICATION FOR THE IMPLEMENTATION OF APPROVED PROJECTS IN THE 2022 CAPITAL APPROPRIATION

(1) INTRODUCTION
The Federal Polytechnic, Offa, intends to utilize her year 2022 Capital Appropriation. In compliance with the Public Procurement Act, 2007, the Polytechnic hereby invites reputable, competent and interested contractors to submit pre-qualification documents for the following documents:

(2) SCOPE OF WORKS
The scope of works are detailed in bidding documents, which shall be issued to prospective bidders in respect of:

(3) ELIGIBILITY REQUIREMENTS
Interested and competent Companies wishing to be pre-qualified for contracts must submit the following:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Offa or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom  of the page, duly signed by the authorised officer of the firm.

(4) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective Bidders are to submit pre-qualification documents for the Lot desired in two (2) hard copies each, sealed in envelopes and clearly marked as “PRE-QUAL.” Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to:

THE RECTOR,
THE FEDERAL POLYTECHNIC OFFA,
P.M.B. 420,
OFFA, KWARA STATE.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon Monday, 18 July, 2022.

(5) OPENING OF PRE-QUALIFICATION DOCUMENTS
The pre-qualification documents wall be opened immediately after the deadline for submission at 12:00 noon Monday, 18 July, 2022, at the Main Boardroom in the presence of bidders or their representatives.

Please ensure that you sign the Bid Submission Register in the office of the Chief Procurement Officer. The Federal Polytechnic Offa will not be held liable for misplaced or wrongly submitted bids.

Original documents should be available for sighting on demand during or after the opening of prequalification documents.

(6.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder

(b) Bids submitted after the deadline for submission would be returned un-opened.

(c) Bidders should not bid for more than one (1) Lot.

(d) All costs will be borne by the bidders.

(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;

(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;

(g) The Federal Polytechnic, Offa is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
FOLORUNSHO, W. O.
FOR RECTOR
THE FEDERAL POLYTECHNIC, OFFA