Federal College Of Agriculture (Moor Plantation), Ibadan- Invitation To Tender For 2022 Capital Projects (11 Lots)

DEADLINE: 27TH JUNE & 13TH JULY, 2022
FEDERAL COLLEGE OF AGRICULTURE
MOOR PLANTATION, P.M.B. 5029, IBADAN, NIGERIA.
INVITATION TO TENDER FOR 2022 CAPITAL PROJECTS

(1.0) PREAMBLE
The Federal College of Agriculture, Ibadan established in 1921 is one of the foremost Education and Training Institution in Nigeria with the mandate to produce diplomates at both National Diploma (ND) and Higher National Diploma (HND) levels with high academic standard and sound practical skills to meet the demands of the Agricultural sector of the economy and to contribute towards achieving the goals of Nigeria in Agriculture through qualitative education and production of middle level man-power.

In compliance with the provisions of the Public Procurement Act, 2007 and the extant regulations of the Federal Government of Nigeria, the College wishes to invites interested, experienced and reputable companies that possess requisite technical and financial capacities to submit bids for the execution of the following under-listed capital projects under the 2022 fiscal year:

(2.0) SCOPE OF WORKS/GOODS/SERVICES

CATEGORY A: WORKS

(3.0)  ELIGIBILITY REQUIREMENTS
Interested contractors and service providers should submit the following documents/information, which will be subjected to verification and due diligence:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC1.1, CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal College of Agriculture, Ibadan or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Qualifications (COREN, QSRBN, ARCON, CORBON. TOPREC, etc.);

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) For Works: List of Plants/Equipment with proof of Ownership/Lease;

(m) For Procurement of Motor Vehicles, only Companies included in the National Automotive Design and Development Council’s Approved list of local manufacturers of Vehicles or their authorized representatives should bid for the procurement;

(n) Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as accreditation with Centre for Management Development (CMD) for Training programmes;

(o) For Supply of Equipment: Letter of Authorisation as representatives of the Original Equipment Manufacturers (OEMs) should be provided;

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR and Sworn Affidavit are compulsory for each JV partner);

(q) All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number and e-mail address. The Letter HeadPaper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company/Firm.

Note: All the above-mentioned documents should be paginated (with table of contents) and arranged sequentially as listed above.

(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies are to collect the Standard Bidding Documents (SBD) from the Procurement Office of the Federal College of Agriculture, Ibadan on evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N10,000.00) only per Lot, paid into the College’s Remita Account (with GIFMIS Code: 1000291973) in any reputable Commercial Bank in Nigeria. The teller for this payment should be converted to receipt at the Accounts Department of the College while the receipt will be tendered on the collection and its photocopy attached on the submission of the Standard Bidding Documents. The collection of the Bidding Documents starts from the date of this publication.

(5.0) SUBMISSION OF TENDER DOCUMENTS (WORKS AND GOODS)
Prospective Bidders are to submit bid for the Lot desired, two (2) hard copies each of the Technical and Financial Bids with softcopy of the financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” and “Financial Bid”. Thereafter, put the two (2) sealed envelopes together in a bigger sealed envelope, with the Project Name and the Lot number clearly written on the top right corner and addressed to:

The Provost,
Federal College of Agriculture,
Moor Plantation,
P.M.B. 5029, Ibadan.

Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and drop in the designated Tender Box at the Procurement Office, Federal College of Agriculture, Ibadan, not later than 12:00 noon on Wednesday, 13 July, 2022.

(6.0) SUBMISSION OF EOI DOCUMENTS (CONSULTANCY SERVICES)
Interested firms are to submit two (2) bound copies of Expression of Interest (EOI) Documents separated in a sealed envelope and clearly marked “Expression of Interest” with the Project Name and the Lot number clearly written on the top right corner and addressed as above. Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and drop in the designated Tender Box at the Procurement Office, Federal College of Agriculture, Ibadan, not later than 12:00 noon Monday, 27 June, 2022.

(7.0) OPENING OF EOI AND TECHNICAL BIDS
The Expression of Interest (EOI) and Technical Bids will be opened immediately after the deadlines for the submission at 12:00 noon Monday, 27 June, 2022 and 12:00 noon Wednesday, 13 July, 2022 respectively in the College Auditorium, Federal College of Agriculture, Ibadan, while the Financial Bids will be kept un-opened.

Bidders should please ensure to sign the Bid Submission Register at the Procurement Office, as the Federal College of Agriculture, Ibadan will not be held liable for misplaced or wrongly submitted bids.

For further enquiries, please contact the Head of Procurement on procurement.fcaib@gmail.com

(8.0) IMPORTANT INFORMATION
(a) EOIs/Bids must be in English Language and signed by an Official authorised by the Bidder;

(b) EOIs/Bids submitted after the deadlines for the submission would be returned unopened;

(c) Bidders should not bid for more than one (1) Lot;

(d) All costs will be borne by the Bidders;

(e) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(f) Bid Documents can also be collected in softcopies and Bidders can submit through Post (Courier Services);

(g) Works and Goods: Only pre-qualified Bidders at the Technical Evaluation will be invited at a later date for virtual Financial Bids Opening, while the financial bids of unsuccessful Bidders will be returned unopened;

(h) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals.

(i) Any false representation or misinformation by Bidder shall lead to outright disqualification;

(j) Due diligence shall be conducted to verify all the bidding documents submitted/claims made by the Bidders;

(k) The Federal College of Agriculture, Ibadan is not to bound to pre-qualify/shortlist any Bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
COLLEGE MANAGEMENT