Federal Ministry Of Transportation- Invitation For Tenders And Expression Of Interest (EOI) For Projects Execution (6 Lots)

DEADLINE: 27TH JUNE, 2022
FEDERAL MINISTRY OF TRANSPORTATION
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION
TENDER PACKAGE NO: – FMT/PROC/2022/001

1. INTRODUCTION:
The Federal Government of Nigeria has provided funds in the 2022 Appropriation Act to the Federal Ministry of Transportation for the execution of policies, programmes and projects aimed at achieving its mandate. To this end, experienced and reputable Suppliers, Contractors and Consultant/Service Providers are hereby invited to tender for the under listed Goods, Works and Services:

2. SCOPE OF SUPPLIES/WORKS/SERVICES:
2.1 CATEGORY A: GOODS (INVITATION TO TENDER)
Interested Suppliers and Contractors are invited to submit Technical and Financial bids for the following projects:

2.2 CATEGORY B: WORKS
Interested Contractors bidding for this Category must have a Minimum Average Turnover stated against each lot:

CATEGORY C: CONSULTANCY

ELIGIBILITY REQUIREMENTS:
Interested and competent Contractors, Suppliers and Consultants/Service Providers wishing to carry out any of the projects listed under the above three (3) Categories are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render a bid, disqualified:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 or (1.1)
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2022, with a Minimum Average Annual Turnover as stated in Categories B above;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staffis 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP;
g. Sworn Affidavit:
i disclosing whether or not any officer of the relevant committees of the Federal Ministry of Transportation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
ii. that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
iii. that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings
iv. That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) month
h. Company’s Audited Accounts for the last three (3) years 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, OSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Services: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
n. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
p. All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company’s/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company; and

*Note that documents/information must be arranged and submitted in the sequence/order as listed above*

4. COLLECTION OF BIDS DOCUMENTS Categories A&B (Goods and Works):
Interested Companies are to collect the Standard Bidding Documents (SBDs) from the Office of the Director, Procurement, 6th Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, on evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into Remita E-Collection Account/TSA of the Federal Ministry of Transportation-Hqtrs. 022900100100 in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
5.1 Categories A&B-Goods and Works:
Prospective Bidders are to submit bids for each of the Lots desired in two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked ‘Technical Bid” or “Financial Bid”. The two sealed envelopes should be put together in a bigger envelope addressed to the Permanent Secretary, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the company’s name and address, and should be deposited in the Tender Box at the address at paragraph 4 above, not later than 12.00 noon on Monday, 18th July, 2022. Late bids shall be returned un-opened.

5.2 Category C-Expression of Interest: Interested Firms are to submit two (2) bound copies of Expression of Interest (Eol) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the company’s name and address; and should be deposited in the Tender Box at the address at paragraph 4 above, not later than 12:00 noon on Monday, 27 June 2022.

6. OPENING OF BIDS/EOI DOCUMENTS
6.1 Categories A&B-Goods and Works:
Only the Technical Bids will be opened immediately after the deadline for submission at 12.00 noon on Monday, 18 July 2022, at the Training Hall, Ground Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, in the presence of Bidders or their representatives, while the Financial Bids will be kept unopened. Please, ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.
6.2 Category C-Expression of Interest (Eol):
Expression of Interest (Eol) documents will be opened immediately after the deadline for the submission at 12:00 noon on Monday, 27 June 2022, at the Training Hall, Ground Floor, Federal Ministry of Transportation, Bukar Dipcharima Building, Central Business District, Abuja, in the presence of Bidders or their representatives. Please, ensure that you sign the Bid Submission Register at the address stated at paragraph 4 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
i. Bids and Expressions of Interest must be in English Language and signed by an official authorised by the bidder;
ii. Bidders are to note that Turnover for each separate lot/project is specified in the relevant bid document;
iii. Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened;
iv. Bidders should not bid for more than two (2) Lots;
v. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
vi. Categories A & B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
vii. Category C: Only shortlisted firms will be invited at a later date for collection of Request for Proposals (RFPs);
viii. All costs will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;
ix. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process;
x. The Ministry is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007; and
xi. For further enquiries, please contact Procurement Department between 9.00am to 3.30pm (Mondays – Fridays) at the following address:

Federal Ministry of Transportation,
6 Floor, Bukar, Dipcharima Building,
Central Business District Abuja,

Signed
Permanent Secretary
Federal Ministry of Transportation