Federal Ministry Of Water Resources (FMWR)- Invitation For Tenders And Expression Of Interest (EoI) For Projects Execution (29 Lots)

DEADLINE: 14TH JUNE, 2022
FEDERAL MINISTRY OF WATER RESOURCES (FMWR)
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST (EoI)
TENDER PACKAGE NO.: FMWR/PROC/2022/001

(1) INTRODUCTION
(1.1) The Federal Government of Nigeria has provided funds in the 2022 Appropriation for the Federal Ministry of Water Resources. The Ministry, in pursuance of its Mandate, desires to utilise part of the funds to procure Goods, Works and Services.

(1.2) To this end, experienced and reputable Suppliers, Contractors and Consultants/Service Providers are hereby invited to tender for the under-listed projects:

(2) SCOPE OF SUPPLY, WORKS AND CONSULTANCY SERVICES

(3) ELIGIBILITY REQUIREMENTS
Interested and competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed in the four (4) Categories above are required to submit the following documents in their Technical Proposals. Failure to fulfill any of the under-listed requirements shall render a bid, disqualified:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022; with Minimum Average Annual Turnover as stated in the Tender Documents for each Lot in Categories B & D;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f)  Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by the Bureau of Public Procurement (BPP);

(g) Sworn Affidavit:
(i) disclosing whether or not any officer of relevant committees of the Federal Ministry of Water Resource’s or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars;

(ii) that none of the Directors has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

(iii) that the company is not in receivership, subject to any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Account for the last three (3) years; 2019, 2020 and 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company Profile with the Curriculum Vitae of Key Staff to be deployed for the projects, including copies of their Academic and Professional Qualifications such as COREN, ARCON, CORBON, SURCON, QSRBN, etc.;

(k) Verifiable evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Categories B & D: List of Plants/Equipment with Proof of Ownership/Lease Agreement;

(m) For Category C – Consultancy Services: Evidence of Firm’s registration with relevant regulatory professional body(ies) such as COREN, ARCON, CORBON, QSRBN (for Construction Industry), NITDA/CPN (for Information Technology) etc.;

(n) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(o) For Joint Venture/Partnership: Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate (TCC), Pension Clearance Certificate, Industrial Training Fund (ITF) Compliance Certificate, National Social Insurance Trust Fund (NSITF) Clearance Certificate, BPP’s IRR and Sworn Affidavit are compulsory for each Joint Venture Partner).

(p) All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Headed Paper bearing amongst others; the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferably GSM Numbers), and e-mail address. The Letterhead Paper must bear the Names and the Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized representative of the Company; and

(q) All documents for submission should be arranged and submitted in the order as listed above and clearly separated by dividers and paginated for ease of reference.

(4.0) COLLECTION OF TENDER DOCUMENTS
Categories A&B (Goods and Works):
Prospective Bidders are to collect the Standard Bidding Documents (SBD’s) from the Ministerial Tenders Board Secretariat, Federal Ministry of Water Resources, Room 114, New Block, Old Federal Secretariat, Area 1-Garki, Abuja, on presentation of evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the TSA of the Federal Ministry of Water Resources, in any reputable Commercial Bank in Nigeria. (The TSA Account Number is to be obtained from the Ministry’s Central Pay Office).

(5.0)  SUBMISSION OF TENDER DOCUMENTS
(5.1) Categories A & B (Goods and Works);
Prospective Bidders are to submit bid for each of the desired Lot as follows; two (2) hard copies each of the Technical Bid and Financial Bid with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked ‘Technical Bid” or “Financial Bid”. Thereafter, place the two sealed envelopes together in a bigger envelope addressed to “the Permanent Secretary. Federal Ministry of Water Resources, Old Federal Secretariat, Area 1 – Garki, Abuja” and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse side of each sealed envelope should indicate the name and address of the Bidder and should be deposited in the designated Tender Box at the address in 4.0 above, not later than 12:00 noon on Thursday, 14 July, 2022. Please, ensure that you sign the Bid Submission Register in the address in 4.0 above as the Federal Ministry of Water Resources will not be held liable for misplaced or wrongly submitted bids.

(5.2) Category C-Expression of Interest;
Interested Firms are to submit two (2) bound copies of Expression of Interest (EoI) documents, separated by dividers and arranged as indicated in 3.0 above. The documents should be submitted in a sealed envelope and addressed to “the Permanent Secretary, Federal Ministry of Water Resources, Old Federal Secretariat, Area 1 – Garki, Abuja” and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse side of each sealed envelope should bear the name and address of the Bidder and should be deposited in the designated Tender Box at the address in 4.0 above, not later than 12:00 noon on Tuesday, 14 June, 2022. Please, ensure that you sign the Bid Submission Register in the address in 4.0 above as the Federal Ministry of Water Resources will not be held liable for misplaced or wrongly submitted bids.

(5.3) Category D-Pre-Qualification
Prospective Bidders are to submit Pre-Qualification documents for each of the desired Lot as follows two (2) hard copies each of the Technical Bids packaged in sealed envelopes and clearly marked as “Technical Bid”, and addressed to “the Permanent Secretary, Federal Ministry of Water Resources, Old Federal Secretariat, Area 1 – Garki, Abuja” and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse side of each sealed envelope should have the name and address of the Bidder and should be deposited in the designated Tender Box at the address in 4.0 above, not later than 12:00noon on Tuesday, 14 June, 2022. Please, ensure that you sign the Bid Submission Register in the address in 4.0 above as the Federal Ministry of Water Resources will not be held liable for misplaced or wrongly submitted bids.

(6.0) OPENING OF DOCUMENTS
(6.1) Categories A & B- Goods and Works:
Only the technical Bids will be publicly opened immediately after the deadline for submission at 12:00 noon on Thursday, 14 July, 2022, at the Ground Floor of the Welfare Building, Federal Ministry of Water Resources, Old Federal Secretariat, Area 1 – Garki, Abuja, in the presence of bidders or their representatives while the Financial Bids will be kept unopened.

(6.2) Category C- Expression of Interest:
Expression of Interest (EoI) documents will be opened publicly immediately after the deadline for the submission at 12:00 noon on Tuesday, 14 June, 2022, at the Ground Floor of the Welfare Building) Federal Ministry of Water Resources, Old Federal Secretariat, Area 1 – Garki, Abuja, in the presence of bidders or their representatives.

(6.3) Category D- Pre-Qualification
The Pre-Qualification documents will be opened immediately after the deadline for submission at 12:00noon on Tuesday, 14 June, 2022, at the Ground Floor of the Welfare Building, Federal Ministry of Water Resources, Old Federal Secretariat, Area 1 – Garki, Abuja, in the presence of bidders or their representatives.

(7.0) GENERAL INFORMATION
(i) Bidders are to ensure that they fill and sign the Bid Issuance Registers during collection of Bid Documents, failure to do so renders a Bid invalid;

(ii) Bids and Expressions of Interest documents must be in English Language and signed by an official authorised by the bidder;

(iii) The authorised official shall be introduced to the Ministry by a Letter of Authority duly signed by the Director and Secretary of the Company;

(iv) Bids and Expressions of Interest documents submitted after the deadline for submission would be rejected and returned unopened;

(v) Bidders should not bid for more than two (2) Lots in all the Categories combined. Violators shall be disqualified;

(vi) All costs will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;

(vii) Attendees at the bid openings shall be required to wash their hands, use hand sanitizers, wear face masks and observe physical distancing. The Bid Openings will be covered by video recording. The invitation/zoom link will be sent to bidders who choose to join the bid opening online;

(viii) Category A & B: Only pre-qualified bidders at the technical evaluation will be invited at a later date for the financial bids opening, while the financial bids of un-successful bidders will be returned un­opened;

(ix) Shortlisted/Pre-qualified bidders for Categories C & D respectively, will be invited at a later date for collection of Request for Proposals/Tender Documents;

(x) Further details on the Specific Locations of the projects are as specified in their respective Bidding Documents and each shall be evaluated and awarded as a separate Lot/Project as indicated therein;

(xi) Contractors/Service Providers who have worked for the Ministry and have history of poor performance, abandonment or prolonged contract execution/extension need not apply as they will be disqualified;

(xii) The Ministry is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007;

(xiii) Non-compliance with the Conditions stated herein will lead to automatic disqualification of the bidder from the bidding process;

(xiv) For further enquiries, please contact the Procurement Department between the hours of 9.00 am to 3.30 pm (Mondays – Fridays) at the following address:

Ministerial Tenders Board Secretariat,
Room 114, New Block,
Federal Ministry of Water Resources,
Old Federal Secretariat, Area 1 – Garki, Abuja.
e-mail: procurement_fmwr2021@yahoo.com
Tel: +234 09134777770

SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF WATER RESOURCES