DEADLINE: 25TH JULY, 2022
NATIONAL LIBRARY OF NIGERIA (NLN)
PLOT 274 SANUSI DANTATA HOUSE, CBD, ABUJA
INVITATION TO TENDER FOR THE IMPLEMENTATION OF 2022 CAPITAL AND ZONAL INTERVENTION (CONSTITUENCY) PROJECTS
(1) INTRODUCTION
The National Library of Nigeria in compliance with the provision of the Public Procurement Act 2007, wishes to invite seasoned and qualified contractors and firms to submit bids for the under listed Capital Projects as appropriated in the 2022 Appropriation Act.
(2) SCOPE OF WORKS
CATEGORY A: WORKS
LOT 1A: RENOVATING & EQUIPPING OF LIBRARIES IN EBONYI NORTH SENATORIAL DISTRICT (Constituency/Zonal Intervention Project)
CATEGORY B: GOODS
LOT 2A: PURCHASE OF FIRE FIGHTING EQUIPMENT
LOT 2B: PURCHASE OF COMPUTERS, DESKTOPS & LAPTOPS ETC
LOT 2C: PURCHASE OF OFFICE FURNITURE
(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
(a) Evidence of Certificate of incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of: Works: N50 million, Goods N30 million
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the National Library of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years-2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Office on evidence of payment of a non-refundable tender fee of N 10,000.00 per Lot, paid into the National Library of Nigeria’s Remita account in any reputable Commercial Bank in Nigeria.
(5) SUBMISSION OF INVITATION TO TENDER DOCUMENTS
Prospective bidders are to submit their documents (Both Technical and Financial) in two separate envelopes clearly marked as “Technical Bid” or “Financial Bid” (each of the envelopes MUST bear the Company’s name, address of the bidder and the Lot number).Thereafter, put the two (2) sealed envelopes together in one bigger sealed envelope clearly stating the project name and Lot Number at the top right- hand corner of the envelope and addressed to:
The National Librarian/Chief Executive Officer
Attention:
The Head of Procurement Unit;
National Library of Nigeria,
Plot 274 Sanusi Dantata House,
Central Business District, Abuja.
Furthermore, the reverse side of the envelope must bear the company’s name and address of the bidder. The documents should be deposited in the Tender Tamper proof Box at the Procurement Unit of National Library of Nigeria on the ground floor, Plot 274 Sanusi Dantata House, Central Business District, Abuja within the working hourof9am-4pm, Mondays-Fridays.
The Deadline for the Submission is 12:00 noon Monday, 25 July 2022.
(6) OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 25 July 2022, in the Boardroom of National Library of Nigeria (1“ Floor), Plot 274, Sanusi Dantata House, Central Business District, Abuja, in the presence of bidders. Please ensure that you sign the Bid Submission Register at the Procurement Unit, Ground Floor of above named address, as the National Library of Nigeria will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact us through our official e-mail: Otunbadayonedu@yahoo.com
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder
(b) Bids submitted after the deadline for submission would be returned un-opened.
(c) Bidders who have worked for National Library of Nigeria and have history of poor performance, abandonment, termination, and /or prolonged contract execution period need not apply
(d) All documents for submission must be properly bound, numbered and duly signed (on each page) with a well arranged table of content.
(e) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(h) Bid documents that are not clearly marked with the identity of the bidder would not be opened.
(I) Note that tender documents not clearly photocopied will be disqualified.
(j) The National Library shall verify any or all the claims made by bidders and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary
(k) The National Library is not bound to accept the lowest quotation that is not responsive
(l) Companies and bidders are prohibited from bidding for more than two (2) Lots
(m) It is recommended that only prospective bidders for Category A that are conversant with the location of the project that should proceed to pay and obtain the tender documents.
(8) DISCLAIMER
(a) All costs will be borne by the bidders
(b) This announcement is published for information purpose only and does not constitute an offer by the Tender Board of National Library of Nigeria.
(c) National Library of Nigeria is not bound to accept the lowest quotation that is not responsive and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
PROF. CHINWE VERONICA ANUNOBI
NATIONAL LIBRARIAN/CHIEF EXECUTIVE OFFICER,
NATIONAL LIBRARY OF NIGERIA.
