DEADLINE: 14TH JULY, 2022
YOBE STATE UNIVERSITY, DAMATURU
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR YEARS 2020/2021 MERGED TETFUND LIBRARY DEVELOPMENT INTERVENTION PROJECT
1. INTRODUCTION
Yobe State University, Damaturu, Yobe State hereby invites eligible Contractors, Suppliers, Vendors and the General Public that the University is to undertake procurement of Goods under the YEARS 2020/2021 MERGED TETFUND LIBRARY DEVELOPMENT INTERVENTION PROJECT in the following areas:
SCOPE OF PROJECTS:
The project to be executed and to which Technical/Financial bid documents of contractors are invited is:
Lot 1: Procurement of various Titles Books Journals and Library Equipment.
3. PRE-QUALIFICATION REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N5om and above):
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR)expiring on 31/12/2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Yobe State University, Damaturu, Yobe State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter; that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number(RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Bidders are to obtain tender documents from the Head, Procurement of Yobe State University, Damaturu, Yobe State at a non-refundable tender fee of Ten thousand naira (10,000) only, payable to Yobe State University, Damaturu, Yobe State in bank draft. A copy of payment receipt must also be attached to financial tender document.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bidor “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to
The Head of Procurement,
Yobe State University
KM 7, Sir, Kashim Ibrahim Way, P.M.B 1144, Damaturu,
Yobe State, NIGERIA
and clearly marked with the name of the project. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Procurement Unit, Yobe State University not later than 12:00 noon Thursday, 14 July, 2022.
6. OPENING OF BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Thursday, 14 July, 2022, at the Procurement Unit’s Yobe State University, Damaturu in the presence of bidders or their representatives, while the Financial Bids will be kept un ubmission Register in the Procurement Unit’s Boardroom, as the Yobe State University will not be held liable for misplaced or wrongly submitted bids.
7. PLEASE NOTE THAT:
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who chooses to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
f. The Yobe State University, Damaturu is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed:
DR. KALLI ALKALI YUSUF GAZALI
Registrar
