Anambra State Polytechnic, Mgbakwu- Invitation To Tender For Year 2021 TETFUND Annual Intervention Projects (3 Lots)

DEADLINE: 28TH SEPTEMBER, 2022
ANAMBRA STATE POLYTECHNIC,
PMB 002 MGBAKWU, ANAMBRA STATE
INVITATION TO TENDER FOR YEAR 2021 TETFUND ANNUAL INTERVENTION PROJECTS (TECHNICAL/FINANCIAL BIDS)

(1) INTRODUCTION
The Anambra State Polytechnic, Mgbakwu hereby invites competent and reputable Contractors with relevant experience to submit Technical and Financial Bids for the following projects:

(2) SCOPE OF WORKS

(3) ELIGIBILITY REQUIREMENTS:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Anambra State Polytechnic, Mgbakwu or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Director of Physical Planning (DPP) on presentation of evidence of a non-refundable tender fee of ten thousand naira (N10,000.00) per lot, paid into the Anambra State Polytechnic, Mgbakwu Account Number 5210043905 in Fidelity Bank Plc. All those who had earlier paid need not pay again.

(5) SUBMISSION OF TENDER DOCUMENTS
All completed Technical and Financial Tenders shall be submitted in two (2) separate sealed envelopes, clearly marked “Technical bid” or “Financial bid”. Thereafter, the two sealed envelopes should be put together in a bigger envelope addressed to the Registrar, Anambra State Polytechnic, Mgbakwu, Anambra State and clearly marked with the name of the project and lot No. Furthermore, the reverse of each sealed envelope should bear the name, address and phone No. of the Bidder and dropped in the designated Tender Box located in the Office of the Registrar, Anambra State Polytechnic, Mgbakwu, not later than 12:00 noon Wednesday, 28 September, 2022.

(6) OPENING OF TENDER BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Wednesday, 28 September, 2022, in the Polytechnic Multi-purpose Hall in the presence of all bidders or their accredited representatives, while the financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the office of the Registrar as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director of Physical Planning (DPP) of the Polytechnic.

(7) GENERAL INFORMATION
(i) Bid must be in English Language and signed by an official authorised by the bidder.

(ii) Bids submitted after the deadline will be returned un-opened.

(iii) Bidders should not bid for more than one (1) Lot.

(iv) All costs will be borne by the bidders.

(v) Bid documents can also be collected in soft copies, and bidders can submit through post (courier services).

(vi) The Company/bidder must duly initial all submission pages.

(vii) Evidence of payment of non-refundable tender fee must be attached to the financial bid.

(viii) Documents submitted must be listed in a table of content according to the pre-qualified criteria. Any company that does not comply with this method of arrangement will be disqualified.

(ix) Certificate(s) shall be referred to the respective issuing authorities for verification and authentication.

(x) Technical and Financial bids enclosed in one/same single envelope that will expose the Technical and Financial bids at the same time of opening shall be disqualified.

(xi) Attendees at the Bid openings shall be required to wash hands, use hand sanitizer, wear masks and observe physical distancing. The Bid opening will be covered by video recording and invitation link will be sent to bidders who choose to join bid opening online.

(xii) Only pre-qualified bidders at the Technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.

(xiii) The Polytechnic is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring liabilities in accordance with the Public Procurement Act. 2007

DR. SAMUEL UZONNANA, ESQ.
REGISTRAR