National Health Insurance Authority (NHIA)- Invitation To Tender And Expression Of Interest For The Execution Of 2022 Projects (24 Lots)

DEADLINE: 6TH & 20TH SEPTEMBER, 2022
NATIONAL HEALTH INSURANCE AUTHORITY (NHIA)
PLOT 297, P.O.W MAFEMI CRESCENT, UTAKO. ABUJA
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR THE EXECUTION OF 2022 PROJECTS

(1) INTRODUCTION
The National Health Insurance Authority (NHIA), as a government agency committed to providing Financial Access to Quality Healthcare services for all Nigerians, has appropriated funds in the 2022 Budget for the execution of its Projects.

Accordingly, and in compliance with relevant provisions of the Public Procurement Act 2007 (PPA 2007), the Authority hereby invites qualified, interested and reputable contractors, suppliers, service providers and consultants to submit tender documents and/or express interest necessary for consideration for the execution of the under-listed projects:

(2) SCOPE OF GOODS/NON-CONSULTANCY SERVICE/ CONSULTANCY  SERVICES
CATEGORY A: Procurement of Goods

CATEGORY B: Non Consultancy Services

CATEGORY C: Consultancy Services

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit, as part of their technical bid submission, the following mandatory documents, the absence of which disqualifies the bidder from further consideration in the bid process:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs  Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);        

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;    

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the National Health Insurance Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, nonperformance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects; Completion Certificates and Photographs of the projects;

(l) Lot B1: Evidence of Firm’s Practice Licence issued by the Nigeria Security and Civil Defence Corps;

(m) Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as NITDA& CPN, MDCN, etc.;

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) TENDER FEES
A non-refundable tender fee for each project categorized as Goods, in the sum of Ten Thousand Naira (N10,000.00) only is payable by all bidders (except bidders for Consultancy Services). The tender fee of Ten Thousand Naira (10,000.00) is payable through GIFMIS (Code No. 1000032161) to National Health Insurance Authority (NHIA).

Only bidders who scale through the pre-qualification evaluation for the Expression of Interest (EOI) for the Consultancy Services will pay a tender fee later.

(5) COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Tender documents for Goods and Non-Consultancy are obtainable from Procurement Department, 4th Floor, National Health Insurance Authority (NHIA) Headquarters Building, Utako, during working days on presentation of the original copy of Receipt issued by Finance and Account Department of NHIA as evidence of payment of the Ten thousand (N10,000.00) non-refundable tender fee per Lot.

(6) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A& B)
Prospective bidders are to submit bids for each of the lots desired, two (2) hard copies each of the Technical and Financial bids packaged in Two(2) separate sealed envelopes clearly marked as “Technical Bid” and “Financial Bid” respectively and both enclosed in a third sealed envelope. All the three (3nos) envelopes should bear the “Project Name” and at Top Right Hand Corner of the Envelopes and addressed to:

The General Manager,
Procurement Department
National Health Insurance Authority (NHIA)
Plot 297, POW Mafemi Crescent
Utako District, Abuja.

Company’s Name, Address and phone number of the company’s representative should also be written on the reverse side of the envelope. Clearly labeled documents should be deposited in the Tender Boxes on the 4th Floor, NHIA Headquarters, Utako-Abuja not later than 12:00 noon Tuesday, 20 September, 2022.

(7) SUBMISSION OF EOI (CATEGORY C)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Tuesday, 6 September, 2022

(8) OPENING OF EOI AND TECHNICAL BIDS:
The EOIs and the Technical Bids will be opened immediately after the deadlines for submission at 12:00 noon on Tuesday, 6 September, 2022 and 12:00 noon Tuesday, 20 September, 2022, respectively, at NHIA Headquarters, Premises, Utako-Abuja All Bidders and/or their representatives, Relevant Professional Bodies and non -Governmental Organizations (NGOs) are invited to witness the public opening exercise accordingly.

(9) IMPORTANT INFORMATION
(i) Bids must be in English Language and signed by an Official authorised by the bidders.

(ii) All CAC, VAT, PENCOM, ITF, NSITF, BPP Certificates and/or letters shall be referred to the Security Agencies, Corporate Affairs Commission. Federal Inland Revenue Services (FIRS), National Pension Commission, Bureau of Public Procurement (BPP) and other bodies for verification.

(iii) Original documents of any aspect of a company’s submission may be requested for sighting.

(iv) Each eligible company is allowed to bid for not more than two (2) Lots, multiple Lots bidding is not allowed and any company discovered to have submitted bids for more than two Lots shall be disqualified.

(v) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(vi) Category A & B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vii) Category C: Only shortlisted Firms will be invited at a later for collection of Request for Proposals.

(10) DISCLAIMER:
The NHIA is not obligated to award a contract to any bidder and/or applicant and reserves the right to cancel and/or discontinue the procurement process at any stage without incurring any liability thereby to the bidders.

This notice of “Invitation to Tender and EOI” shall not be construed as commitment on the part of NHIA nor shall it entitle any company to make claims or seek any indemnity from National Health Insurance Authority (NHIA).

The National Health Insurance Authority is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

SIGNED:
GENERAL MANAGER,
PROCUREMENT DEPARTMENT,
NHIA HEADQUARTERS, UTAKO-ABUJA
FOR: DIRECTOR-GENERAL/CEO, NHIA