DEADLINE: 5TH & 19TH SEPTEMBER, 2022
FEDERAL MINISTRY OF JUSTICE
SHEHU SHAGARI WAY, ABUJA
EXPRESSION OF INTEREST (EOI)/REQUEST FOR QUALIFICATION(RFQ)/INVITATION TO TENDER (ITT) FOR FY2022 CAPITAL PROJECTS
1. INTRODUCTION
The Federal Ministry of Justice wishes to undertake implementation of the under listed projects in FY2022 Appropriation Act and thereby invites reputable contractors/suppliers with relevant and proven competence and experience to submit expression of Interest Documents/Letters of Intent/Tenders for the execution the projects as listed below:
2. PROJECTS
A. Expression of Interest (Services)
Lot 1: Publishing and Marketing of Court of Appeal (Specialised) Law Report:
Lot 2: Capacity Building for Special Prosecution Team (Prosecutors, Investigations and Judiciary) on Sexual Gender Based Violence
Lot 3: Development of Legal Drafting Repository and Management System Lot 4: Development and Deployment of Federal Government Contracts Administration System (FCAS) for MDAs/Integration & Digitization of the Processes of the Department
Lot 5: Law and Development Project: – Development of Legal Instrument to Support Job Creation and Economic Development
Lot 6: Digitization of the Register of Treaties in the Ministry’s Headquarters
B. Invitation to Tender (Goods and Works)
Lot 1: Purchase of Working Tools/Office Consumables:
Lot 2: Purchase of Computer Consumables and Accessories
Lot 3: Purchase and Supply of Desktop Computers for the Ministry’s Headquarters
Lot 4: Purchase and Supply of Photocopiers
Lot 5: Establishment of Repository and Registry for Federal Government Contracts Administration System:
Lot 6: Provision and Remodelling Renovation, Remodelling and Refurbishing of the Ministry’s Reception to Aid the Reform Initiative.
3. ELIGIBILITY REQUIREMENTS
3.1: ELIGIBILITY CRITERIA
Interested bidders should submit the following documents:
a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is acceptable for Services:
b) Evidence of filing of Company’s current Annual Returns to CAC;
c) Evidence of Company’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022.
d) Evidence of Pension Clearance Certificate valid till 31 December, 2022
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022
f) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2022;
g) Evidence of Registration on the BPP’s National Database of Federal Contractors, Consultants and Service Providers by submission of a valid Certificate of Registration or Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP;
h) Detailed Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly stamped by the Federal Inland Revenue Service (FIRS);
i. A Sworn Affidavit:
i. disclosing whether or not any officer of the relevant Committees of the Federal Ministry of Justice or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:
ii. that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter:
iii. that the company does not at the time of this bidding period has any existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, nonperforming, bad or whose repayment portion has been outstanding for the last three months.
3.2: ADDITIONAL REQUIREMENTS
a. For LOT 1 only, the publisher must have:
i. Modern day printing facilities that feature technological and digital programs with professional competence to handle legal information, analyze and finalize raw judgments into resounding law reports.
ii. Law professionals who are vast in the areas of Judgment analysis, formulation of judgment ratio, editorial setting of judgments and summarizing judgments with head notes to fit into law report publications, and
iii. Experience in marketing published work.
b. Bidders’ Experience Evidence of similar jobs with three (3) letters of awards and Valuation Certificate/Job Completion Certificates and photographs in the last three (3) years (2019 to date);
c. Financial Capacity Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to fund the project if awarded;
d. Registration with Professional Bodies in case of Consultancy Services Evidence of registration with relevant regulatory professional body(ies) such as NITDA & CPN for ICT:
e. Manpower Company’s Profile with Curriculum Vitae of key personnel including copies of their Academic/Professional Qualifications:
f. For Supply of Computers/Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEM) or their authorized/accredited representative;
g. Works: List of plants/Equipment with proof of Ownership/Lease Agreement;
h. For Joint Venture/Partnership. Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner) 4. ADDITIONAL INFORMATION
Subject to the Provisions of the Public Procurement Act, 2007 note that:
i. the Ministry shall verify any or all the claims made by the applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary:
ii. All costs (Time and Material) incurred in responding to this advertisement in any way or form shall be fully bome by the bidders and are non-refundable by the Procuring Entity:
iii. This advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder,
iv. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC). current Contact Address Telephone Number (preferably GSM No.), and e-mail address. The Letter head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm; and
v. none compliance to any of the above instructions will lead to disqualification of bidders:
vi. Good/Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened:
vii. Services: Only shortlisted firms will be invited at a late date for collection of Request for Proposals;
viii. The Federal Ministry of Justice (FMOJ) reserves the right to cancel the Procurement process at any time without incurring any liabilities to bidders in accordance with Section 28 of the Public Procurement Act, 2007
5. COLLECTION OF TENDER DOCUMENTS (CATEGORY B)
Interested companies are to collect Standard Bidding Documents (SBD) from the Office of the Director (Procurement) 2 floor, Wing C, Room No 2c 17 of the Federal Ministry of Justice, Headquarters, Abuja on presentation of evidence of payment of non-refundable tender fee of N10,000.00 per Lot, pavable to the Federal Ministry of Justice’s Romita Account Number in any Commercial Bank in Nigeria
6. SUBMISSION OF TENDER DOCUMENTS/BIDS
a. EOI
Prospective bidders for services (Lot 1-6) are to submit two (2) hard copies of Eol along with their soft copies for the Lot desired in a sealed envelope and clearly marked as “Eol” addressed to the Permanent Secretary, Federal Ministry of Justice and clearly marked with the name of the project and the Lot No.). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender boxes in the Office of the Director Procurement, 2nd floor Room No 2c 17 of the Federal Ministry of Justice, not later than 12:00 noon Monday, 5 September, 2022.
b. ITT Goods and Works
Prospective bidders for goods and works are to submit two (2) hard copies along with their soft copies. The Technical and Financial Bids for each of the Lot desired are to be packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Permanent Secretary, Federal Ministry of Justice and clearly marked with the name of the project and the Lot No.). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated tender boxes in the Office of the Director Procurement, 2 floor Room No 2c 17 of the Federal Ministry of Justice, not later than 12:00 noon Monday, 19 September, 2022.
c. NOTE: The Ministry of Justice shall not consider any EOI/Bids submitted after the deadline or wrong location. Such E0l/bids shall be declared late, rejected and returned unopened to the bidder.
7. OPENING OF EOI & TECHNICAL BIDS
a. Expression of Interest
The Expression of Interest will be opened immediately after the deadline for submission at 12:00 noon Monday, 5 September, 2022, in the Ministry’s Auditorium. Please ensure that you sign the EOI Submission Register in the Office of the Director, Procurement as Federal Ministry of Justice will not be held liable for misplaced or wrongly submitted bids.
b. Goods and Works
The Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 19 September, 2022, in the Ministry’s Auditorium, at the Federal Ministry of Justice, Plot 71B, Shehu Shagari Way, Maitama, Abuja while the Financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the Office of the Director, Procurement as Federal Ministry of Justice will not be held liable for misplaced or wrongly submitted bids.
c. Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online
d. Clarification
For further clarification, please contact Kufre Ukpong. Assistant Director Procurement on 08035965899 or in the Office of the Assistant Director Procurement, 2 floor Room No. 2c 20 of the Federal Ministry of Justice, Plot 71B, Shehu Shagari Way, Maitama, Abuja between 9:00am and 3:00pm on working days.
8. GENERAL INFORMATION
i. Bids must be in English Language only and signed by an official authorised by the bidder
ii. Bids submitted after deadline for submission will be returned unopened
iii. All costs will be borne by the bidders
iv. Only prequalified bidders will be contacted at a later date for financial bid opening while financial bids of unqualified bidders will be returned unopened
v. The Federal Ministry of Justice is not bound to prequalify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
vi. This advertisement shall not be construed as a commitment on the part of the Ministry nor shall it entitle tenderers to make any claims or seek any indemnity from the Ministry by virtue of his/her response to the Advert
Signed:
Solicitor General of the Federation Permanent Secretary
