DEADLINE: 5TH SEPTEMBER, 2022
NIGERIAN COPYRIGHT COMMISSION HEADQUARTERS,
FEDERAL SECRETARIAT COMPLEX,
PHASE 1, ANNEX II, GROUND- FLOOR, SHEHU SHAGARI WAY, MAITAMA, ABUJA
INVITATION TO TENDER/ EXPRESSION OF INTEREST (EOI)
TENDER PACKAGE No. NCC/PROC/C/2022/002
(1) INTRODUCTION
(1.1) The Nigerian Copyright Commission is an agency of the Federal Government of Nigeria whose mandate includes the Administration, Enforcement, Protection, Promotion and Regulation of Copyright in Nigeria. In furtherance of the Commissions mandate, the Commission intends to execute the listed projects under its 2022 Capital Appropriation.
(1.2) To the end. experienced and competent Contractors/ Suppliers are invited to bid for the underlisted projects:
(2) SCOPE OF SERVICES
| LOT NO | CATEGORY C: CAPITAL PROJECT | LOCATION |
| NON-CONSULTANCY SERVICES | ||
| Lot C | Production of 4 Million Anti-Piracy Stamps | Lagos State |
| CATEGORY D: CONSULTANCY SERVICES | ||
| Lot D3 | Development and Deployment of Print and Electronic Media Campaigns to Create Public Awareness. Boost Effective Deployment of The Anti-Piracy Stamps | Abuja. Federal Capital Territory |
| Lot D6 | Design, Production and Placement of Awareness/Publicity Materials in Print, Electronic and Social Media to Facilitate Stakeholder Buy-in and Enhanced Compliance with the Copyright (Levy on Materials) Order. 2022 | Abuja. Federal Capital Territory |
| Lot D9 | Conceptualisation and Design of Covert and Overt Security Features of Anti- Piracy Stamp Including Hardware Component to Aid Detection of Counterfit Stamp | Abuja. Federal Capital Territory |
| Lot D12 | Creation of Reading, Writing and Creativity Clubs in Selected Schools within Iheaka. Iheakpu, Uhunowere and Unadu Communities of Enugu State | Enugu State |
| Lot D13 | Awareness Campaign Among Youths and Artisans on Copyright and Patent in Itchi, Ovoko and Ibagwa Areas of Enugu State | Enugu State |
| Lot D14 | Development and Deployment of Copyright Advocacy and Media Campaign Materials to Stakeholder Groups and Practitioners on the Importance of Copyright Creativity in Iheaka, Iheakpu, Uhunowere and Unadu Communities of Enugu State | Enugu State |
| Lot 11 | Conceptualisation and Design of Front and Back-end Mobile Authentication System as a Second Factor Authentication System to be Integrated with the Anti-Piracy Stamps | Abuja, Federal Capital Territory |
| Lot 12 | Implementation of Document Management System (DMS) to Enhance Service Delivery and Reduce Turnaround Time for Compliance Certification | Abuja. Federal Capital Territory |
(3) ELIGIBILITY REQUIREMENTS
(i) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7 Business Name is also acceptable for Services.
(ii) Evidence of Company Income’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2022;
(iii) Evidence of current Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidden whose number of staff it 15 and above):
(iv) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2022 (this requirement is only applicable to bidders whose number of staff is 5 end above or the bidder’s annual turnover is N50m and above);
(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2022;
(vi) Evidence of Registration on the National Database of Federal Contractors. Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.;
(vii) Sworn Affidavit
-disclosing whether or not any officer of the relevant committees of the Nigerian Copyright Commission or the Bureau of Public Procurement is a former or present Director Shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars.
-that the company does not have any Director who has been convicted in any court in Nigeria or any other County for criminal offences reining to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
-that the company is not in receivership, the subject of any form or insolvency or bankruptcy proceedings or the subject of any form of Winding up petition or proceedings,
-that the company does not have existing loan or financial liability with a tank, other financial institution or thud patty that is classified as doubtful, non-performing, had or whose repayment portion has been outstanding for the last four (4) months.
(viii) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(ix) Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
(x) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the services, including copies of their Academic and Professional qualifications;
(xi) Consultancy Services: Evidence of current registration with the National Information Technology and Development Agency (NITDA) and Computer Professionals Registration Council of Nigeria (CRN);
(xii) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificate and Samples of the jobs;
(xiii) For Joint Venture Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xiv) All documents for submission must be transmitted with it Covering/Forwarding Letter under the Company’s /Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS (CATEGORY C)
Interested Companies are to collect the Standard Bidding Document (SBD) from the Director-General’s Office, located at the ground floor, Room 4B 036, Federal Secretarial Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja on evidence of payment of a non-refundable fee of N10,000, (Ten Thousand Naira only), per Lot. paid into the Nigerian Copyright Commission’s GIFMIS CODE: as stated below
GIFMIS Payment Code: 1000019032
Name: Nigeria Copy right Commission
Tender Fee: N10,000.00
Link https://login,remita.net/remita/onepage/NIGCOPYCOM/biller.spa
Note that:
(i) Interested bidders for Consultancy Services are not expected to pay at this stage (submission of EOI) until they have been shortlisted.
(ii) The following Lots (D3, D6, D9, D12, D13, D14, 11 and 12) are for EOI.
(5) SUBMISSION OF EOI DOCUMENTS
(5.1) Interested Firms are to submit two (2) bound Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Director-General Nigerian Copyright Commission, Federal Secretariat Complex, Phase 1, Shehu Shagari Way, Maitama, Abuja, and clearly marked with the Name of the Project and Lot Number.
(5.2) Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropped in the designated Tender Box at the Director-General’s Office, located at the ground floor, Room 4B 03b, Federal Secretarial Complex, Phase I, Shehu Shagari Way, Maitama, Abuja, not later than 12:00 noon Monday, 5 September, 2022.
(6) SUBMISSION OF TENDER DOCUMENTS (CATEGORY C)
(6.1) Prospective bidders are to submit their bid in two (2) hard copies each of the Technical and Financial bids with soft copy of the financial bids only in MS Excel formal, packaged separately (in a USB Flash Drive) in sealed envelopes and clearly marked as ‘Technical Bid” or Financial bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed as indicated in paragraph 5.1 above; and clearly marked with the name of the project and the Lot number.
(6.2) Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be dropped in the designated Tender Box at the Director-General’s Office, located at the ground floor, Room 4B 036, Federal Secretarial Complex. Phase I, Shehu Shagari Way, Maitama, Abuja, not later than 12:00 noon Monday, 19 September, 2022.
(7.0) OPENING EOI DOCUMENTS AND TECHNICAL BIDS
(7.1) The EOI documents and the Technical bids will be opened immediately after the deadlines for the submission at 12:00 noon Monday, 5 September, 2022 and 12:00 noon Monday, 19 September, 2022. respectively at the Board Room of the Commission, located at the ground floor, Room 4B 018, Federal Secretariat Complex, Phase I, Shehu Shagari Way, Maitama, Abuja.
(7.2) Please, ensure that you sign the Bid Submission Register at the Director-General’s Office located at the ground floor, Room 4B 036, Nigerian Copyright Commission, Federal Secretariat Complex, Phase I, Shehu Shagari Way, Maitama, Abuja, as the Nigerian Copyright Commission will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head (Procurement Unit) on email, procurement@copyright.gov.ng .
(8) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder.
(ii) Bids submitted after the deadline for submission would be returned un-opened
(iii) All costs will be borne by the hidden.
(iv) Failure to comply with any of the above requirements will form the basis for the disqualification of the bidders;
(v) Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
(vi) Bid documents can also be collected in soft copies and Bidders can submit through post (Courier Services);
(vii) Category C Only prequalified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful hidden will be returned unopened;
(viii) Category D: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
(ix) The Nigerian Copyright Commission is not hound to pre-qualify/shortlist any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act. 2007.
SIGNED:
DIRECTOR-GENERAL
NIGERIAN COPYRIGHT COMMISSION
