National Agency For Food And Drug Administration And Control (NAFDAC)- Invitation For Tenders And Expression Of Interest For The Provision Of Goods, Works And Services (9 Lots)

DEADLINE: 4TH & 17TH OCTOBER, 2022
NATIONAL AGENCY FOR FOOD AND DRUG ADMINISTRATION AND CONTROL (NAFDAC)
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST FOR THE PROVISION OF GOODS, WORKS AND SERVICES
(TENDER PACKAGE NO. NAFDAC/PROC/2022/001

1. INTRODUCTION
The National Agency for Food and Drug Administration and control (NAFDAC) is the Agency of the Federal Government established by Decree No.15 of 1993 as amended (now Cap. N1, LFN, 2004) and charge with the responsibility among others of regulating and controlling, the importation, manufacture, exportation, distribution, advertisement, and sale of drug, food, chemicals, medical devices, packaged water, detergents, and cosmetics. The Agency, in pursuance of its 2022 approved appropriation, intends to embark on the following under-listed projects in selected NAFDAC formations throughout the country. To this end, experienced and reputable Suppliers, Contractors, and Consultant/Service Providers are hereby invited to tender for the under-listed projects

2. SCOPE OF GOODS/WORKS/SERVICES

3. ELIGIBILITY REQUIREMENTS
Interested and competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed above are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render a bid, disqualified:
i. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) Certified True Copy including Forms CAC2 and CAC7 (or CAC 1.1); Memorandum and Articles of Association. Business Name Registration is acceptable for Services
ii. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates for all the Partners in case of a Business Name) for the last three (3) years valid till 31st December 2022
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
v. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
vii. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the National Agency for Food and Drug Administration and Control or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings,
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
viii. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
ix. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
x. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
xi. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xii. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement.
xiii. For Consultancy Services: Evidence of Firm’s registration with relevant regulatory professional body(ies) such as registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA) for ICT jobs;
xiv. Lot G1: Letter of Authorisation from Original Equipment Manufacturers (OEMs) and accreditation by NITDA;
xv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance, Pension Compliance Certificate, ITF Compliance Certificate, NSITF, IRR and Sworn Affidavit are compulsory for each Joint Venture partner);
xvi. All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company, and *Note that documents/information must be arranged and submitted in the sequence/order as listed above*

4. COLLECTION OF BIDS DOCUMENTS
Categories A&B (Goods and Works):
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit, Bidding Section NATIONAL AGENCY FOR FOOD AND DRUG ADMINISTRATION AND CONTROL (NAFDAC), Annex Building, 2 Floor, Room F001, NAFDCA Headquarters, Wuse Zone 7 – Abuja, on evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira)only, per Lot, paid into the Remita Account/TSA of the NATIONAL AGENCY FOR FOOD AND DRUG ADMINISTRATION AND CONTROL (NAFDAC) any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS
Categories A&B-Goods and Works:
Prospective Bidders are to submit bid for each of the Lot desired in two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked ‘Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Director General, National Agency for Food and Drug Administration and Control (NAFDAC), Annex Building, 2 Floor, Room F001, NAFDCA Headquarters, Wuse Zone 7 – Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and should be deposited in the Tender Box at the address in 4 above, not later than 12:00 noon on Monday, 17 October 2022.

5.2 Category C-Expression of Interest:
Interested Firms are to submit two (2) bound copies of Expression of Interest (Eol) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Director General, National Agency for Food and Drug Administration and Control (NAFDAC), Annex Building, 2 Floor, Room F001, NAFDCA Office, Wuse Zone 7 – Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and should be deposited in the Tender Box at the address in 4 above, not later than 12:00 noon on Tuesday, 4 October 2022.

6. OPENING OF TECHNICAL BIDS/EOI DOCUMENTS
6.1 Categories A&B-Goods and Works:
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 17 October, 2022, at the DG’s Conference Room, National Agency for Food and Drug Administration and Control (NAFDAC), NAFDCA Office, Wuse Zone 7, Abuja, in the presence of Bidders or their representatives, while the Financial Bids will be kept unopened. Please, ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the NAFDAC will not be held liable for misplaced or wrongly submitted bids.

6.2 Category C-Expression of Interest:
Expression of Interest (EOI) documents will be opened immediately after the deadline for the submission at 12:00 noon on Tuesday, 4th October 2022, at the DG’s Conference Room, National Agency for Food and Drug Administration and Control (NAFDAC), NAFDCA Office, Wuse Zone 7-Abuja, in the presence of Bidders or their representatives. Please, ensure that you sign the Bid Submission Register at the address stated in 4 above, as the Agency will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
i. Bids and Expressions of Interest must be in English Language and signed by an official authorized by the bidder.
ii. Further details are as specified in the Bid Documents, and each shall be evaluated and awarded as a separate Lot/Project;
iii. Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened.
iv. Bidders should not bid for more than two (2) Lots.
v. Attendees at the bids opening shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
vi. Category A & B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened.
vii. Category C: Only shortlisted firms will be invited at a later date for collection of Request for Proposals.
viii. All costs will be borne by the bidders as the Agency will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation.
ix. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process.
x. The Agency is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
xi. Further enquiries, please contact Procurement Department between 9.00 am to 3.30 pm (Mondays – Fridays) at the address: National Agency for Food and Drug Administration and Control Locational Address: Corporate Hq. Plot 2032, Olusegun Obasanjo Way, Wuse Zone 7, Abuja. E-mail – procurement@nafdac.gov.ng

Signed
Director-General
National Agency for Food and Drug Administration and Control