DEADLINE: 17TH OCTOBER, 2022
RUBBER RESEARCH INSTITUTE OF NIGERIA (RRIN), IYANOMO,
P.M.B. 1049, BENIN CITY, EDO STATE
INVITATION TO TENDER FOR 2022 CAPITAL PROJECTS
1. INTRODUCTION
The Rubber Research Institute of Nigeria (RRIN) is a Federal Government parastatal established by Agricultural Research Institute Decree, No. 35 of 1973. The Institute’s main station is located at Iyanomo, near Benin City, off km 19, on the Benin – Sapele Highway To achieve its mandate, the Federal Government of Nigeria through the Federal Ministry of Agriculture and Rural Development has appropriated funds to the Rubber Research Institute of Nigeria (RRIN) for the execution of her year 2022 Capital Projects In furtherance of the above, the Institute is inviting interested contractors with relevant proven competence and experience to submit tenders for the execution of the following projects:
2. SCOPE OF WORKS/SUPPLIES
Lot K1: Laying of asphalt on 0.5km RRIN main access road, Iyanomo, Benin City, Edo State.
Lot K2: Supply of 1No. Double Cabin Utility Vehicle
3. ELIGIBILITY REQUIREMENTS
Interested bidders should submit the following documents for pre-qualification:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31″ December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Rubber Research Institute of Nigeria, Iyanomo or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars,
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings; That the company does not have existing loan or financial liability with a bank, other financial institution at is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Lot 1: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. Lot 2: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement Unit on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Rubber Research Institute’s Remita account in any reputable Commercial Bank in Nigeria. Receipt will be tendered on submission of Tender documents.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies, one copy of technical and one copy of financial bid with soft copy of financial bids only in MS EXCEL format packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the
Executive Director,
Rubber Research Institute of Nigeria, Iyanomo,
P.M.B, 1049, Benin City,
Edo State, Nigeria
and clearly marked with the name of the project and Lot number. Furthermore, the reverse of each sealed envelope should bear the names and address of the bidder and drop in the designated Tender Proof box at the above address not later than 12:00 noon on Monday 17 October, 2022
6. OPENING OF EOI AND TECHNICAL BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 17th October, 2022 in the Conference Hall of the Rubber Research Institute of Nigeria, while the financial bids will be kept unopened. Bidders are to sign the bid submission register in the Procurement Unit of Rubber Research Institute of Nigeria.
7. GENERAL INFORMATION
i) Bids must be in English Language and signed by an official authorised by the bidder;
ii) Bids submitted after the deadline for submission would be returned un-opened;
iii) Bidders should not bid for more than one (1) Lot;
iv) All costs for bid preparation and submission will be borne by the bidders:
v) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency and shall be made available to bidders upon request;
vi) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
vii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
viii) Any form of canvassing from any source whatsoever, shall attract immediate disqualification istitute of Nigeria, Benin City is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities to the bidders in accordance with Section 28 of the Public Procurement Act 2007
Signed:
Executive Director/CEO
Rubber Research Institute of Nigeria
