Federal Road Maintenance Agency (FERMA)- Invitation For Tender For General Maintenance Repairs Of Some Federal Roads Nationwide (Category D)

DEADLINE: 6TH DECEMBER, 2022
FEDERAL ROADS MAINTENANCE AGENCY (FERMA) HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
INVITATION FOR TENDER FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (CATEGORY D)

(1) INTRODUCTION
In pursuance of the extant guidelines of the Public Procurement Act, 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of carrying out General Maintenance on some federal roads. To this effect, suitably qualified Contractors with good track records are invited to apply for TENDER FOR GENERAL MAINTENANCE REPAIRS OF SOME FEDERAL ROADS NATIONWIDE (CATEGORY D)

(2) SCOPE OF WORKS
The Scope of works includes, but not limited to:

Site clearance, desilting of existing drains and culverts, construction of new drains and culverts, scarification of failed sections, earth works on completely failed areas, general bridge maintenance, protective works, kerbs, laterite/cement stabilized sub base, crushed stone base course, asphaltic concrete binder and wearing courses, surface dressing, side drains, road markings and other road furniture.

LIST OF PROJECTS

(3) CONDITIONS FOR TENDER
Company’s profile containing the under listed documents

(i) Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of certified Memorandum and Articles of Association as well as forms CAC2 and CAC7.

(ii) Colour copy of Company’s Income Tax Clearance Certificate for the last three (3) years (2019, 2020 & 2021) valid till 31st  December 2022, with minimum average annual turnover of N30 million.

(iii) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022.

(vi) Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by BPP valid till 31st December, 2022.

(vii) Sworn Affidavit not earlier than the date of this publication: disclosing whether or not any officer of the relevant committees of the Federal Roads Maintenance Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any  criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months

(viii) Inclusion of verifiable evidence of equipment and technology capacity or lease agreement relevant to the project.

(ix) Inclusion of verifiable list of previous similar works (at least 3No.) successfully carried out within the last five (5) years with names of client, evidence of award letter(s), Last Interim Certificate of valuation for project or job completion certificate.

(x) Company profile including organizational structure, key professional staff with their names, and telephone numbers, emails, at least one of which must be registered with their relevant bodies (i.e COREN, QSRB, CORBON, ARCON, etc.) with 2022 Practicing License.

(xi) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(xii) Evidence of financial strength including recent reference letter from reputable bank indicating willingness to provide credit facility for the execution of the project;

(xiii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(xiv) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

Note: The offer must be properly signed.

Inclusion of the complete FERMA Standard Bidding document correctly and completely filled and signed appropriately.

(4) COLLECTION OF FINANCIAL BID DOCUMENTS
Bidders are to collect the Bidding documents between the hours of 10.00am and 4.00pm, Mondays to Fridays from:

The Assistant Director’s Office
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex building, Abuja;
No 7, Eldoret Close, Off Aminu Kano Crescent.
Wuse II, Abuja.Ground Floor, Room GF 001

(5) SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies (1 original, 1 copy) each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSE II, ABUJA.

ATTENTION: DIRECTOR (PROCUREMENT)
The envelope should be clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Assistant Director, Procurement’s Office, FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja. Ground Floor, Room GF 002 not later than 12:00noon of Tuesday, December 6, 2022.

(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 12:00noon of Tuesday, December 6, 2022 at FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II-Abuja in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of Assistant Director, Procurement, as FERMA will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Assistant Director, Procurement.

The Representatives of Bureau of Public Procurement, Representatives of Professional Bodies and the Civil Societies, Representative of bidders (One person each) are invited to witness the bid opening exercise, which is in line with Bureau of Public Procurement new guidelines due to COVID-19 pandemic period.

(7) GENERAL INFORMATION
(i) Contracts in Category D will not attract any advance payment

(ii) All BEME/BOQ issued by the Agency must be clearly hand filled without alteration or modification.

(iii) The Agency will carry out Due Diligence/Post qualification on the companies to verify claims included in their submissions when necessary.

(iv) All schedules provided in bid documents must be completed.

(v) All bids must be submitted in English language.

(vi) Only correctly addressed bids will be received.

(vii) The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the bid.

(viii) All costs incurred by any Company in respect of this process are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.

(ix) The Agency reserves the right to verify any claim made by any of the Bidders.

(x) The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.

(xi) Late submissions will be returned un-opened.

(xii) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; imitation link will be sent to bidders who chooses to join the bid opening online;

(xiii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

(xiv) The use of facemask during bid opening exercise is mandatory. (NO FACE MASK, NO ENTRY).

NON-ADHERENCE TO ANY OF THE INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

ENGR. (MRS.) B.A ILEMORE
DIRECTOR OF PROCUREMENT