DEADLINE: 28TH NOVEMBER, 2022
NIGERIAN OFFICE FOR TRADE NEGOTIATIONS
TRADE NEGOTIATIONS HOUSE,
PLOT 2449 LIMPOPO STREET, OFF IBB WAY, MAITAMA, ABUJA FCT
INVITATION TO TENDER FOR YEAR 2022 CAPITAL PROJECTS
1. INTRODUCTION
The Nigerian Office for Trade Negotiations intends to execute some capital projects as provided for in the Appropriation Act, 2022. In compliance with the provisions of the Public Procurement Act, 2007, the Agency, therefore, invites interested and competent contractors, suppliers to submit bids for the execution of the following projects:
2. SCOPE OF SUPPLY
LOT NO PROJECT TITLE Lot A1 Purchase of Motor Vehicles Lot A2 Purchase of Staff Transit Utility Vehicle
3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average annual turnover of N30 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2022 or valid Certificate issued by BPP.
g. Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Nigerian Office for Trade Negotiations or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months; Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.; k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
m. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the procurement office on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nigerian Office for Trade Negotiations’ Remita account in any reputable commercial bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to
Director-General,
the Nigerian Office for Trade Negotiation,
Plot 2449, Limpopo Street,
Off IBB Way, Maitama, Abuja.
The envelope should be clear marked with the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Conference Room, Nigerian Office for Trade Negotiations, Trade Negotiations House not later than 12:00 noon, Monday, 28 November, 2022.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 12:00 noon, Monday, 28 November, 2022 at the Agency’s Conference Room in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the procurement office as the Nigerian Office for Trade Negotiations will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the The Head (Procurement) Department, Nigerian Office for Trade Negotiations, Trade Negotiations House, Plot 2449, Limpopo Street, Off IBB Way, Maitama, Abuja.
7.0 ADDITIONAL INFORMATION
i. The Agency may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
ii. Bidders who have worked for the Agency and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply;
iii. This advertisement shall not entitle prequalified companies to make any claims whatsoever, and/or seek any indemnity from the Ministry by virtue of such companies having been prequalified;
iv. All costs incurred in responding to this advertisement shall be borne solely by the bidders;
v. None compliance to the instructions will lead to disqualification; and
vi. This advertisement shall not be construed as a commitment on the part of the Agency’s to award contract to any bidder.
vii. Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
viii. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
ix. The Nigerian Office for Trade Negotiations is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed
Director General/Chief Trade Negotiator
