DEADLINE: 30TH NOVEMBER, 2022
INDEPENDENT NATIONAL ELECTORAL COMMISSION (INEC)
PLOT 436, ZAMBEZI CRESCENT, MAITAMA, ABUJA
REQUEST FOR EXPRESSION OF INTEREST FOR CLEANING SERVICES
(1.0) INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its statutory functions and in compliance with Due Process requirements seeks to invite interested reputable Facility Cleaning Companies with relevant experience and good track records to submit “Expression of Interest” for the following facilities in the Commission’s Offices and Residential quarters in Abuja.
(2.0) DESCRIPTION OF ASSIGNMENT
LOT DESCRIPTION OF FACILITY LOCATION JOB DESCRIPTION Lot 1 The Electoral Institute/ Central Warehouse Central Business District, Abuja Successful companies will be responsible for cleaning services and ensuring that the Commission has the most suitable working environment for its activities. Lot 2 INEC Annex 1 office Blantyre Street, Wuse2, Abuja. Lot 3 INEC Annex 11 office Blantyre Street, Wuse 2, Abuja. Lot 4 INEC Staff Clinic Olusegun Obasanjo Way, Area 10, Garki, Abuja. Lot 5 INEC Main Building Zambezi Crescent, Maitama, Abuja Lot 6 INEC ICT and Media Centre Zambezi Crescent, Maitama, Abuja Lot 7 INEC Staff Clinic Kubwa. Former INEC Staff Quarters, Federal Housing Estate, Kubwa. Lot 8 14Nos residential buildings (Duplex with guest chalets) INEC Residential Quarters, Guzape Abuja.
(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, lob Completion Certificates and Photographs of the projects;
(l) Evidence of Class ‘A’ accreditation/registration with Environmental Health Officers Registration Council of Nigeria (EHORECON);
(m) Evidence of accreditation with the Federal Ministry of Environment to operate as Environmental Consultant;
(n) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4.0) SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS
(4.1) All submissions must be delivered in one (1) neatly bounded hard copy in sealed envelope clearly marked REQUEST FOR EXPRESSION OF INTEREST (Indicating Lot No. at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:
THE SECRETARY TO THE COMMISSION,
INDEPENDENT NATIONAL ELECTORAL COMMISSION,
PLOT 436, ZAMBEZI CRESCENT,
MAITAMA DISTRICT, ABUJA.
(4.2) No Company is allowed to bid for more than one (1) Lot
(4.3) The deadline for the Submission/ Opening of Bids and Venue are listed in the table below:
LOTS VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID 1 – 8 INEC HQ, Main Building Basement, Maitama, District, Abuja Wednesday, 30 November, 2022 10:00am Wednesday, 30 November, 2022 10:00am MEDIA CENTER, INEC HQ, MAITAMA DISTRICT, ABUJA.
(5.0) NOTATION
(i) The document should be arranged in the order listed at 3.0 above and clearly separated by dividers.
(ii) Failure to submit any documents stated above shall lead to the disqualification of the Bids.
(iii) Late submission of pre-qualification documents will be returned un-opened.
(iv) No payment of tender fee is required at this stage of submission of proposal.
(v) All CAC, PENCOM, ITF, NSITF and tax Clearance Certificates submitted maybe referred to Security Agencies, Corporate Affairs Commission (CAC) Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification.
(vi) This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any company/ Firm submitting documents to claim any indemnity from the Commission.
(vii) EOIs shall be submitted in person and not through post.
(viii) Bidders shall be responsible for all costs in preparation and submission of Bid.
(ix) Please note that only the shortlisted firms will be invited at a later date for collection of Request for Proposals.
(6.0) GENERAL INFORMATION
For further enquiries, please contact this Telephone Number, (08023353766), between the hours of 10.00am and 4.00pm from Monday to Friday dining the period covered by this advertisement.
SIGNED:
INDEPENDENT NATIONAL ELECTORAL COMMISSION (INEC)
INEC: MAKING YOUR VOTE COUNT CONSOLIDATING OUR DEMOCRACY
