Independent National Electoral Commission (INEC)- Request For Expression Of Interest For Insurance Policies (30 Lots)

DEADLINE: 29TH NOVEMBER, 2022
INDEPENDENT NATIONAL ELECTORAL COMMISSION
PLOT 436, ZAMBEZI CRESCENT, MAITAMA, ABUJA
REQUEST FOR EXPRESSION OF INTEREST FOR INSURANCE POLICIES

The Independent National Electoral Commission (INEC) in pursuance of its constitutional functions and in compliance with the Due Process requirements seeks to invite interested and reputable Insurance Underwriters and Brokers with relevant experience and good track record to submit “Expression of Interest” for the under listed Insurance Policies:

2.0 SCOPE OF WORK

(3.0) ELIGIBILITY CRITERIA FOR EXPRESSION OF INTEREST
Prospective bidders should submit the following:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Brokers;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Operational Licence issued by NAICOM;

(i) Underwriters; Valid and adequate re- insurance Treaty arrangement;

(j) Brokers: Evidence of current membership of the Nigerian Council of Registered Insurance Brokers (NCRIB);

(k) Brokers: Valid and current professional indemnity policy with limit of indemnity not less than N10 million for protection against wrong advice;

(l) Certified True Copy of Audited Accounts approved by NAICOM for the last three (3) years – 2019, 2020 & 2021;

(m) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(n) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(o) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(q) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm

In addition to the above, Underwriters are also expected to submit the following:

(i) Identification of available extensions and exemptions applicable to each cover.

(ii) Time within which the policy and all other documents evidencing the contract shall be issued.

(iii) Claims reporting procedure and documentation in respect of each cover.

(iv) Time limit within which claims shall be processed and paid.

(v) Guarantee / remedy against failure to settle claims as indicated.

In addition to requirements for expression of interest above, the Brokers are also expected to submit the following;

(i) Evidence that at least a key member of staff is an Associate member of NCRIB.

(4.0) SUBMISSION
All submissions must be delivered in one (1) neatly bounded hard copy sealed envelope clearly marked EXPRESSION OF INTEREST either as Underwriter or Broker for INEC Insurance cover along with a soft copy in PDF format and addressed to:

THE SECRETARY TO THE COMMISSION,
INDEPENDENT NATIONAL ELECTORAL COMMISSION,
PLOT 436, ZAMBEZI CRESCENT,
MAITAMA DISTRICT, ABUJA.

(4.1) A single submission will be used for assessing all the lots. However, a company that handles Life and General Insurance need to submit separately.

(4.2) The deadline for the submission/opening of Bids and Venue are listed in the table below:

For further enquiries, please contact this Telephone Number, (08023353766) between the hours of 10:00am and 4:00pm from Monday to Friday during the period covered by this advertisement

(5.0) NOTATION
(i) The documents should be arranged in the order listed above and clearly Separated by dividers.

(ii) Failure to submit all required documents stated above shall lead to disqualification.

(iii) Late submission of EOI will be returned un-opened.

(iv) No payment of tender fee is required at this stage of submission.

(v) All CAC, PENCOM, ITF, NSITF and tax clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC) Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification.

(vi) This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any Company/Firm submitting documents to claim any indemnity from the Commission.

(vii) EOI shall be submitted in person.

(viii) Bidders shall be responsible for all costs in preparation and submission of Bid

(ix) Please note that only shortlisted firms will be invited at a later date for collection of Request for Proposals.

(x) Failure to comply with the instruction(s) and provide any required document(s) shall automatically result in disqualification.

(xi) This advertisement shall not be construed as a commitment on the part of INEC nor shall it entitle the tenderer to make any claims whatsoever and or seek any indemnity from INEC by virtue of such tenderer having responded to this advert.

(xii) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

(xiii) The INEC is not bound to shortlist any Consultant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
INDEPENDENT NATIONAL ELECTORAL COMMISSION (INEC)