DEADLINE: 11TH NOVEMBER, 2022
MALARIA CONSORTIUM NIGERIA
REQUEST FOR PROPOSAL (RFP) FOR THE PROVISION OF LABORATORY CHEMICAL ANALYSIS OF NETS
REF NO: MC-NG-ABJ-2022-001-CHEMICAL ANALYSIS
SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS
Malaria Consortium
Malaria Consortium is one of the world’s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
Administrative information
(1) It is the intent of this RFP to secure competitive proposals from capable laboratory service providers to conduct chemical analysis of mosquito nets for Malaria Consortium Nigeria.
(2) This RFP includes:
(i) The RFP document
(ii) The Bidder Response Document (BRD)
(3) Vendors shall submit offers electronically to tenders@malariaconsortium.org and in the subject field of the email reference the following: MC-NG-ABJ-2022-001-CHEMICAL ANALYSIS.
(4) Bids must be received by 11th November 2022 at 17:00 (5pm) WAT. Bids submitted after the deadline will NOT be accepted.
(5) Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: ‘MC-NG-ABJ-2022-001-CHEMICAL ANALYSIS – Question’. All questions must be sent in latest by 4th November 2022 at 17:00 (5pm) WAT.
(6) Malaria Consortium shall notify the winning bidders in writing. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.
(7) Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium and is not bound to accept the lowest priced bid submitted.
(8) Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.
(9) The award criteria shall be based on the proposal’s overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.
(10) The successful vendor shall receive a contract and deliver within the agreed duration after issuance of purchase order(s), and this contract can be extended upon agreement by both parties
(11) The language for communications and required documents will be in English.
Technical Requirements & Specifications
Specific activities to be carried out:
- Determine the alpha-cypermethrin active ingredient content of pooled samples of each net in grams per kilogram (g/kg) and mg/m2 of net according to the Collaborative International Pesticides Analytical Council (CIPAC) test method 454/LN/M/3.2 (Handbook M, p 41).
- Determine the piperonyl butoxide (PBO) active ingredient content of pooled samples of each net in g/kg and mg/m2 of net according to the test method CIPAC extension of 33/LN/M/3 (Handbook N, p 112).
- Submit all laboratory analysis data for each net to Malaria Consortium via agreed channels and in agreed formats.
- Submit a report describing chemical analysis methods used (materials, test conditions, procedures), summaries of results, any limitations or challenges, and recommendations.
Expected Deliverables and Timelines
Expected Deliverables Date Due (relative to receipt of samples) Accurate data on the alpha-cypermethrin and PBO contents of all DuraNet Plus nets for each of the seventy (70) nets (disaggregated by net identification number) in g/kg and mg/m2 of net. Within ninety (90) days A report including methods, results, limitations/challenges, and recommendations. Within ninety (90) days
Progress reporting/updates
In the course of rendering these laboratory services, the vendor may be contacted or invited by Malaria Consortium’s Project Technical Team to discuss progress of activities, deliverables and timelines as related to this assignment.
(12) Please note that award will be made on line-by-line basis, with Table 1 below showing the items’ specification.
Table 1: Specification of services required
Item No: Description Specifications Quantity Unit Delivery CostUSD Total Cost USD Delivery Leadtime 1 Laboratory sample preparation Cutting and preparation of net samples 70 nets Fabric weight determination 2 Analysis of alpha-cypermethrin active ingredient content Determine the alpha-cypermethrin active ingredient content of pooled samples of each net in grams per kilogram (g/kg) and mg/m2 of net according to the test method CIPAC 454/LN/M/3.2 (Handbook M, p 41). 70 nets 3 Analysis of PBO active ingredient content of pooled samples of each net Determine the PBO active ingredient content of pooled samples of each net in g/kg and mg/m2 of net according to the test method CIPAC extension of 33/LN/M/3 (Handbook N, p 112). 70 nets 4 Chemical analysis data and report Submit to MC all laboratory analysis data for each net and a report describing chemical analysis methods used (materials, test conditions, procedures), summaries of results, any limitations or challenges, and recommendations. 1 Electronic copy
(13) Please note that the award will be made based on the lowest price technically acceptable (LPTA) basis. Bidders are to bid for the costs of conducting the chemical analysis based on the specifications outlined in this RFP.
(14) All bid validity shall be for a minimum of 90 days.
Payment Terms
(15) Malaria Consortium will make payment within 30 days after presentation of certificate of completion note and invoice signed by both parties, outlining any deductions for loss, damage, or late delivery.
(16) All payments shall be made in Nigerian Naira by bank transfer within 30 days of receipt of valid documentation
(17) Payment will be net of tax deduction in accordance with Nigeria tax Laws. Malaria Consortium is VAT exempted but it is mandated to make tax deduction and remit same to relevant tax authority in Nigeria. All vendors are subject to withholding tax deductions.
RFP Selection Criteria
(18) To be considered eligible for evaluation, the organization must have agreed to be compliant to Malaria Consortium’s Policies. Any bid not meeting the pre-selection criteria listed below will not be considered for evaluation.
Mandatory Criteria (non-adherence disqualifies a bid from further consideration) Completed Bidder Response Document (BRD) Signature to confirm compliance with Malaria Consortium’s Policies Copy of business registration documents (proof of legal operation in the country of registration) Evidence of tax payment from 2019 to 2021 Evidence of a recent (2018-2022) publication in a peer-reviewed international journal of results of chemical analysis using standard CIPAC test methods to determine active ingredient contents of polyethylene nets containing a pyrethroid and PBO. Pricing Proposal, including a full cost breakdown, based on the details provided in this RFP
RFP Evaluation Criteria
(19) Proposals will be evaluated based on clarity and completeness of presentation.
(a) Award will be made per line item based on the technically acceptable proposal with the lowest evaluated price.
(b) Bidders who satisfactorily meet the preliminary and mandatory requirements set out in this request for proposal will be required to submit sample of tools. Note- Vendors are to bear the cost of printing these samples.
(c) Bidders must score a minimum of 60% before being considered for submission of Bid.
Description (Technical & Financial proposal) Scoring in percentage Total Score in percentage Technical Proposal · Bidders range and depth of experience with delivering chemical analysis services for mosquito nets (including information on number of mosquito nets analysed per year for the past 5 years) 20 60 · Evidence of chemical analysis of mosquito net services carried out within the past 5 years, attaching evidence of the purchase order (PO)/contracts 20 · Evidence of number of papers published in international peer reviewed journals based on chemical analysis of mosquito nets containing a pyrethroid and PBO carried out by the bidder 20 Financial Capacity and Competitiveness • Pricing proposal with total cost estimate for the services, with cost breakdown within the bidder response document 20 20 • Lead time for data and reports 20 20 Total Technical & Financial Proposal 100
