Project Development Institute (PRODA), Enugu- Invitation For Tenders And Expression Of Interest For Projects Execution (7 Lots)

DEADLINE: 15TH NOVEMBER, 2022
PROJECTS DEVELOPMENT INSTITUTE PRODA, ENUGU
(FEDERAL MINISTRY OF SCIENCE AND TECHNOLOGY)
PRODA HEADQUARTER
PRODA ROAD, P.M.B. 01609, EMENE INDUSTRIAL LAYOUT, OFF ENUGU/ABAKALIKI EXPRESSWAY, EMENE, ENUGU STATE.
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

(1) INTRODUCTION
The Projects Development Institute Enugu, a Parastatal under the Federal Ministry of Science and Technology is desirous of carrying out its capital projects under the 2022 budget. In compliance with the Public Procurement Act 2007, the Institute wishes to invite interested, qualified, reputable, and eligible contractors, vendors, suppliers service providers and consultants, with relevant experiences to bid for the procurement and execution of the under listed Projects under Categories A, and C:

(2) SCOPE OF WORKS/GOODS/SERVICES

CATEGORY A

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable in case of Services.

(b) Evidence of Company Income’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2022.

(c) Evidence of Pension Clearance Certificate valid till 31st December 2022 (this requirement is only applicable to; bidders whose number of staff is 15 and above).

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2022.

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Projects Development Institute Enugu or| the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in| the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the company does not have existing loan or financial liability with a bank, other financial institution or third- party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for? the last four (4) months.

(h) Company’s Audited Account for three (3) years 2019, 2020, 2021 duly acknowledged by the Federal Inland Revenue Service (FIRS).

(i) Reference letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for execution of the project when needed.

(j) Company’s profile with Curriculum Vitae of key staff to be deployed for the project including copies of; academic/professional qualifications such as COREN, QSRBN, ARCON, CORBON, ACEN, NEMSA etc.

(k) Evidence of Firm’s registration with relevant regulatory professional body(ies) such as CMD, COREN/QSRBN/ARCON/CORBON/SURCON/ ESVARBON etc.

(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.

(m) Works: List of Plants/ Equipment with proof of Ownership/Lease Agreement;

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate,; IRR & Affidavit are compulsory for each JV partner).

(o) All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the; Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM No), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
Interested bidders are to collect the Standard Bidding Documents (SBD) from the office of the Procurement Unit Room No. 101, PRODA Head Quarters, Emene Industrial Layout, Enugu State, on evidence of payment of non-refundable tender fee of #10,000.00 per Lot. Paid into the Projects Development Institute’s Remita account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A)
Prospective bidders are to submit bidding document for each Lot desired, (2) two hard copies each of technical and financial bids, and soft copy of financial bid only in MS Excel Format, packaged separately in sealed envelopes and clearly marked as “Technical bid” or “Financial bid”. Thereafter put the two sealed envelopes in a bigger envelope which should also be sealed and addressed to the Director-General. Projects Development Institute (PRODA) Emene Industrial Layout, Enugu.

The Lot number and the title of the project should be written at the top-left corner of the envelope and should bear the name, Phone Number, and Address of the tenderer on the reverse side of the envelope. The completed ; and sealed tender document should be deposited in the box at the Procurement Unit Room 101B, No 3, Independence Layout (PRODA) Enugu, Enugu State on or before 12:00 noon on Tuesday, November 29, 2022. Please ensure that you sign the Bid Submission Register in the office of the Procurement Unit, Room 101B as the Projects Development Institute (PRODA) will not be held liable for misplaced or wrongly submitted bids.’ For further enquiries contact Procurement Unit on info@proda.gov.ng

(6) SUBMISSION OF EOI
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Tuesday, 15 November, 2022.

(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Tuesday, 15 November, 2022 and 12:00 noon on Tuesday, 29 November, 2022, at the PRODA Auditorium, No 3, Independence Layout PRODA Enugu in the presence of bidders or their representatives; while the Financial bids will be kept un-opened.

(8) GENERAL INFORMATION:
(i) PRODA is under no Obligation whatsoever to select contractor from submissions received if none meets the requirements for the project.

(ii) Any submission of bidding document other than one given shall be disqualified.

(iii) Late submissions shall be returned un-opened.

(iv) This advertisement shall not be construed as a commitment on the part of PRODA nor shall it entitle responding companies to seek any indemnity from PRODA by virtue of such companies having responded to the advertisement

(v) No company is allowed to bid for more than 2 LOTS. Any company who exceeds 2 LOTS will be disqualified automatically.

(vi) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

(vii) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).

(viii) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited later for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(ix) Services: Only short listed firm will be invited at a later date for collection of Request for Proposals;

(x) Duplicate bids of a LOT by a company shall be rejected except a written notification is made before the Bid opening date and addressed to Director of Finance through Head Procurement Unit with the above address. In the case of notification, the second bid shall be clearly labeled as “Corrected Bid”;

(xi) Failure to comply with the above stated instructions will automatically disqualify the tenderer;

(xii) The Projects Development Institute is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:
DG/CEOPRODA,
ENUGU