University Of Port-Harcourt, Choba, Rivers State- Invitation To Tender For Year 2021-2022 TETFund Merged Annual Intervention Projects (4 Lots)

DEADLINE: 12TH DECEMBER, 2022
UNIVERSITY OF PORT-HARCOURT, CHOBA, RIVERS STATE
INVITATION TO TENDER FOR YEAR 2021-2022 TETFUND MERGED ANNUAL INTERVENTION PROJECTS

(1) INTRODUCTION
The University of Port-Harcourt, Choba Rivers State, Nigeria hereby invites tenders from eligible Contractors, Suppliers, Vendors for the procurement of the following projects.

(2) SCOPE OF WORK

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors. Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the University of Port-Harcourt, Choba Rivers State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;       
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS):

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed:

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects:

(l) Works: List of Plants/Equipment with proof of Ownership Lease Agreement:

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate. NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner):

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBD) from the Ag. Head of Procurement at the University’s Procurement office, University Park on evidence of payment of a non-refundable tender fee of ten thousand naira (N10,000.00) only per Lot, paid into the University’s Remita account in any reputable Commercial bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit their completed bid for each Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only, in MS Excel format, packaged separately in sealed envelope and clearly marked as “Technical Bid” or “Financial Bid”.

Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice- Chancellor. University of Port Harcourt Choba, Senate building, 3rd floor, University Park, and clearly marked with the name of the Project and the Lot number at the Top Left hand corner.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box by the Vice-Chancellor’s visitor’s waiting room not later than 12:00 noon, Monday, 12 December, 2022.

(6) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission 12:00 noon, Monday, 12 December, 2022, at the Senate Chambers, University Park, University of Port Harcourt Choba, in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register as the University will not be held liable for misplaced or wrongly submitted bids.

Please, ensure that you sign the Bid Submission Register at the point of submission as the University of Port Harcourt Choba will not be held liable for misplaced or wrongly submitted bids.

For further enquiries, please contact the Ag. Procurement Head on e-mail: bari.tegbee@uniport.edu.ng  

(7) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder.

(ii) Bids submitted after the deadline for submission would be returned un-opened.

(iii) Bidders should not bid for more than two (2) Lots, contravention is automatic dis-qualification.

(iv) All cost will be borne by the bidders.

(v) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online.

(vi) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vii) The University of Port-Harcourt, Choba Rivers State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED:
REGISTRAR