DEADLINE: 30TH JANUARY, 2023
NIGERIA DEPOSIT INSURANCE CORPORATION
PLOT 447 /448 CONSTITUTION AVENUE, CENTRAL BUSINESS DISTRICT, ABUJA
E-MAIL: info@ndic.gov.ng
WEBSITE: www.ndic.gov.ng
INVITATION TO TENDER FOR THE SUPPLY AND INSTALLATION OF RENEWABLE ENERGY SOURCE (SOLAR SYSTEM) AT THE CORPORATION’S YOLA ZONAL OFFICE
(1.0) INTRODUCTION
The Nigeria Deposit Insurance Corporation (NDIC) wishes to invite reputable and competent Companies with good track record of performance and experience to tender for the Supply and Installation of Renewable Energy Source (Solar System) at the Corporation’s Yola Zonal Office.
(2.0) SCOPE OF WORK
Supply and Installation of Renewable Energy Source (Solar System) at the Corporation’s Yola Zonal Office.
(1) Supply and installation of Canadian Monocrystalline silicon Solar PV Module as specified in the Bill of Engineering Measurement and Evaluation (BEME).
(2) Supply and Installation of Solar car port mounting structures for the array of the PV panels with a suitable tilt that will maximize the energy generation of the PV panels.
(3) Supply and installation of Schneider battery inverter “Conext XW+ 8548 E” of the specifications and quantities stated in the BEME.
(4) Supply and installation of PV inverter “Fronuis Primp 8.2-1” of the specifications and quantities stated in the BEME.
(5) Supply and installation of Photovoltaic Combiner Box with breakers and isolators in accordance with the specifications on the BEME.
(6) Supply and installation of Narada Lithuim Iron Phospate Battery LFP 3000 batteries and the storage system in accordance with the specifications and quantities on the BEME.
(7) Supply and installation of Distribution Board and Bypass switch for the PV system.
(8) Supply and installation of other accessories needed to make for functional and complete installation.
(9) Supply and installation of control and monitoring devices and panel.
(10) Provision of solid earthing for the entire installation.
(11) Connection of essential loads to the PV system and performance testing/commissioning.
(12) Production of installation as-built drawings, project documentation, operation manuals and schedules documents.
(3.0) ELIGIBILITY CRITERIA
Interested bidder(s) for the above project are required to provide the following bidding requirements for the project. All bids must be accompanied with the following:
(i) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7.
(ii) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022; with minimum average turnover of N100,000,000.00.
(iii) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(v) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP;
(vii) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Nigeria Deposit Insurance Corporation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(viii) Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(ix) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(x) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
(xi) Detailed Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications (COREN, QSRBN, ARCON, CORBON, etc.);
(xii) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards. Valuation Certificates, Job Completion Certificates and Photographs of die projects;
(xiii) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(xiv) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM no.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
Note: Technical Bid should have a Table of Content and be paginated.
(4.0) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement and Management Services Department, 2nd Floor, NDIC Headquarters, Plot 447/448 Constitution Avenue, Central Business District, Abuja on evidence of payment of a non-refundable tender fee of N 10,000.00 payable into the Nigeria Deposit Insurance Corporation’s Remita account at www.remita.net through any deposit money bank (DMB) in Nigeria.
(5.0) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit three (3) hard copies each of the Technical and Financial bids with a soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked “Technical Bid” and “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
Director,
Procurement & Management Services Department, (PMSD)
Nigeria Deposit Insurance Corporation (NDIC),
Plot 447/448 Constitution Avenue,
Central Business District,
Abuja, Nigeria.
Clearly marked “TECHNICAL AND FINANCIAL TENDER FOR THE SUPPLY AND INSTALLATION OF RENEWABLE ENERGY SOURCE (SOLAR SYSTEM) AT THE CORPORATION’S YOLA ZONAL OFFICE”.
Furthermore, on the reverse side of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box on the Ground floor, reception area at the Head Office Building not later than 11:00 a.m Monday, 30 January, 2023.
(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for the submission on 11:00 a.m. Monday, 30 January, 2023, at the Ground Floor. Visitors waiting room, NDIC Head Office Building in the presence of the bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register on the 2nd floor, with the Procurement and Management Services Department, as NDIC will not be held liable for misplaced or wrongly submitted bids. Further requisite information required can be obtained from the NDIC website or e-mail address info@ndic.gov.ng .
(7.0) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder.
(ii) Bids submitted after the deadline for submission would be returned un-opened.
(iii) All costs will be borne by the bidders.
(iv) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
(v) Where a bid is submitted by a joint venture (JV) partners, each member of the JV must fulfil requirements I to VII under eligibility criteria.
(vi) NDIC is not bound to shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
