DEADLINE: 9TH JANUARY, 2023
UNIVERSITY OF CALABAR (UNICAL)
P.M.B. 1115 CALABAR, CROSS RIVER STATE, NIGERIA
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEARS 2019/2020/2021/2022 (MERGED) TETFUND MAINTENANCE INTERVENTION PROJECTS AND YEARS 2019/2020 (MERGED) TETFUND INTERVENTION FOR ICT SUPPORT
(1) INTRODUCTION
As part of her mandate to improve on the Physical programme upgrade and maintenance of her Infrastructural projects, the University of Calabar, Calabar, is desirous of rehabilitating pavilion D, E and F and conduct ICT E-learning application and support training respectively, from the funds accruing from TETFUND.
The University hereby invites experienced and competent Contractors/Service Providers with good track records to submit bids for the projects as described hereunder:
(2) SCOPE OF WORKS/SERVICES
CATEGORY A: WORKS
LOT NO DESCRIPTION WOR 1 Rehabilitation of Pavilion D, E And F in The University of Calabar, Calabar
CATEGORY B: SERVICES
LOT NO DESCRIPTION SERV 1 E-Learning Application and E-Learning Support
(3) ELIGIBILITY REQUIREMENTS
Prospective Bidders are required to submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms (CAC2) and (CAC7), Business Name is also acceptable for Services;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years (2019, 2020, 2021) valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders, whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP;
(g) Category B: Evidence of current e-learning Software Certificate issued by National Information Technology Development Agency (NITDA);
(h) Category B: Evidence of current registration with Computer Professionals (Registration Council) of Nigeria (CPN) as valid corporate members;
(i) Company’s audited account for the last three (3) years-2019, 2020 and 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(j) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the University of Calabar, Calabar or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of winding up petitions or proceedings;
(k) Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the project when needed;
(l) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
(m) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificate, Job Completion Certificate and Photographs of the Projects;
(n) Works: Lists of Plants/Equipment with proof of Ownership/Lease Agreement;
(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate. ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(p) All documents for submission must be transmitted with a Covering/Forwarding latter under the company/ Firm’s Letter Head Paper bearing amongst others, the registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address. Telephone Number (preferably GSM No.), and e-mail address. The Letterhead paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
NOTE: The arrangement of Pre-qualification documents in hard copies should follow the order in the list above and appropriately paged. The Pre-qualification documents should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder.
(4) COLLECTION OF TENDER DOCUMENTS (CATEGORY A)
Interested Companies are to collect Tender Documents from the Office of the Director of Physical Planning, Administrative Building, University of Calabar on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the University’s TSA account in any reputable Commercial Bank in Nigeria. Consultants interested in Category B would not pay at this stage until after shortlisting.
(5) SUBMISSION OF BID DOCUMENTS (CATEGORY A)
Prospective bidders are to submit for each of the Lot desired, five (5) copies each of the technical and financial bids both with hard and soft copies of financial bid in Ms Excel format, packaged separately in sealed envelopes addressed to The Director of Procurement, Senate Building, University of Calabar and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at the office of the Director of Procurement, Senate Building, University of Calabar not later than 12:00 noon Monday, 9 January, 2023.
(6) SUBMISSION OF EXPRESSION OF INTEREST
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon Wednesday, 28 December, 2022.
(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon Wednesday, 28 December, 2022 and 12:00 noon Monday, 9 January, 2023, respectively, in the Office of Director of Procurement, Senate Building, University of Calabar, while the Financial bids will be kept un-opened. Please, ensure that you sign the EOI/Bid Submission Register at the Office of Director of Procurement, Senate Building, University of Calabar. The University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Office of Director of Procurement, Senate Building, University of Calabar.
(8) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder;
(ii) Bids submitted after the deadline would be returned un-opened;
(iii) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
(iv) Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(v) Category B: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
(vi) The University of Calabar is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
MR. GABRIEL EGBE, fCAI
REGISTRAR
