DUE DATE AND TIME FOR SUBMISSION OF QUOTES:  JANUARY 18, 2023, 12:00PM GMT
DAMIEN FOUNDATION
REQUEST FOR QUOTE FOR PROCUREMENT OF FIFTEEN (15) MOTORCYCLE AND RIDERS ACCESSORIES. 
RFQ NUMBER: DAMIEN FOUNDATION – RFQ 230109/DFB

DAMIEN FOUNDATION (DFB) is a non-profit humanitarian medical organization affiliated with Damien Foundation Belgium (DFB) and is supporting the Federal Government of Nigeria with the National Tuberculosis and Leprosy Control Programme (NTBLCP) in Oyo, Osun, Kwara, Ondo, Ogun, Ekiti, Edo and Lagos States. As Sub Recipient (SR) to LSMOH/GMU and IHVN TB project under Global Fund Grant, DFB has been vested with the responsibility of implementing Active TB case finding programme in the aforementioned States. In view of this, DFB requires vendors to provide the services as detailed under the scope of work below:

Interested vendors having any questions relating to this RFQ should contact the following e-mail below no later than two (2) business days prior to the due date and time of submissions of interest.

Email: dfbprocurement@gmail.com

DFB will respond to questions it receives prior to the due date for the submission of quotes.

Submission of RFQ

Submit either by hand (fill the register upon submission) to: 14 Adenike Ogunye Street, Magodo GRA Phase 2, Lagos

OR Via E-mail: dfbprocurement@gmail.com

Late RFQ will not be considered or accepted.

The RFQ documents should be sealed and marked as detailed below if delivered by hand

Current Location for delivery: Magodo Phase 2, Lagos State.

Currencies: Prices shall be stated in Naira (N).

Language: The Request for quote, as well as all correspondence and documents therein, shall be in English.

Technical Specification:

(A) MOTORCYCLE (Quantity -15)

SPECIFICATIONS
 ENGINE•Engine Type- Single-Cylinder 200CC

•Cylinders- 1

•Engine Stroke 4-Stroke

•Cooling- Liquid

•Valve Configuration- DOHC

•Compression Ratio- 10.8:1

•Starter Electric

•Fuel Requirements- Regular

•Fuel Type- Gas

•Fuel Capacity (gal/l)- 2.1 / 7.9
TRANSMISSION•Transmission Type- Manual

•Number Of Speeds- 6

•Primary Drive (Rear Wheel) Chain 
WHEELS & TYRES•Front Tire (Full Spec) 110/70 R17

•Rear Tire (Full Spec) 140/70 R17

•Wheelbase (in/mm)    59/1498.6
BRAKES•Front Brake Type- Hydraulic Disc

•Rear Brake Type- Hydraulic Disc

(B) RIDER’S ACCESSORY

SPECIFICATIONS
  DISPATCH BOXQTY- 15•Dimension: L20*W18*H23 in

•Water resistant with Padlock latch for security 
 RIDERS HELMENT  QTY- 15•Full face coverage 
 PROTECTIVE HAND    GLOVES (QTY- 15)•Full hand protection
·With protective hard shell, slow shock and anti-fall
·Slip resistant with adjustment to make glove firmly when put on and easy to pull off 
ELBOW AND KNEE GUARD (QTY- 15)•High impact protection
•Adjustable hooks/ straps for comfortable fit
 RIDERS REPAIR TOOL KIT BOX (QTY- 15)·To Include basic tool for riders
-including sleeve, rachet wrench and batch head etc.
 RIDERS BOOTH  QTY -15·High quality
·Made of leather and steel toe
·Protection against sharp object piercing through

Due Date and Time for Submission of Request for quote

  • RFQ documents must be received by DFB no later than the due date and time as shown above and should be duly recorded in the RFQ submission register (If by hand delivery)
  • Any RFQ received by DFB after the due date and time for submission will be rejected.
  • All quotes should indicate validity period.

 REQUIREMENT

  • Evidence of registration with Corporate Affair Commission (CAC).
  • Company’s Profile
  • Evidence of Company’s Tax Clearance/Payment of Tax (2020/2021)
  • Statement of financial credibility. (Confirm this with a reference letter). “Provide bank reference letter as to the credibility of your company to provide the services”
  • Verifiable evidence of similar experience with NGO, with Government or Private Organisations.

TERMS AND CONDITIONS

  • Payment will be made in full upon invoicing after delivery and certification of commodities to the total amount net of 5% withholding Tax as mandated by the Federal Government of Nigeria within Ten working days.
  • No advances will be allowed.
  • After sales service will be an added advantage.
  • Specification above should be the minimum requirement, only specification above and higher. will be considered.
  • Provision of brochure/manual upon submission.
  • Delivery within one week after award of contract.

Vendors must provide the following information:

  • Payee’s Bank Name
  • Full name and street address of bank branch
  • Payee’s NUBAN bank account number
  • Payee’s TIN number

Confidentiality: Information submitted in response to this RFQ will be held in confidence.

CAVEAT: DFB is exempted from Value Added Tax (VAT) but we deduct 5% Withholding Tax (WHT) on the contract sum.

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