DEADLINE: 20TH FEBRUARY, 2023
ENUGU STATE UNIVERSITY OF SCIENCE AND TECHNOLOGY (ESUT), AGBANI, ENUGU STATE
INVITATION TO TENDER FOR PROCUREMENT, INSTALLATION, TESTING AND COMMISSIONING OF VARIOUS OFFICE EQUIPMENT AND FURNITURE
(1) BACKGROUND
(1.1) Enugu State University of Science and Technology, Agbani, Enugu State is a beneficiary of the Year 2022 TETFund Zonal Intervention Project of Tertiary Education Trust Fund (TETFund).
(1.2) Accordingly, and in line with the provisions of the Public Procurement Act 2007, the University hereby invites interested and reputable Contractors/Suppliers with relevant experience and track record to submit Technical Bid for the projects listed below:
(2) SCOPE OF WORKS
LOT DESCRIPTION 1. Procurement, Installation, Testing and Commissioning of various Office Equipment and Furniture
(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N200 million;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December. 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.;
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Enugu State University of Science and Technology, Agbani, Enugu State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as CPN:
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards. Valuation Certificates, Job Completion Certificates and Photographs of the projects:
(l) Evidence of Firm’s current registration accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA):
(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(o) All documents for submission must be transmitted with a Covering Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit 3No Technical bids packaged in a sealed envelope addressed to: The Registrar, Enugu State University of Science and Technology, Agbani, Enugu State and clearly marked YEAR 2022 TETFUND ZONAL INTERVENTION with lot number and lot description. Furthermore, the reverse of the sealed envelope should have the name and address of the bidder and dropped in the designated Tender box at the Office of the Registrar, not later than 12:00noon Monday, 20 February, 2023.
(5) OPENING OF PRE-QUALIFICATION DOCUMENTS
The technical bids will be opened immediately after the deadline for submission at 12:00noon Monday, 20 February, 2023 in the Council Chamber of the University in the presence of bidders or their representatives.
(6.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an authorised official;
(b) Bids submitted after the deadline for submission will be returned un-opened:
(c) All costs will be borne by the bidders;
(d) Attendees at the bid openings shall be required to wash hands, use hand sanitizer, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
(e) Only pre-qualified bidders will be invited at a later date for col lection of tender documents;
(f) The University is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
REGISTRAR
