Budget Office Of The Federation- Invitation To Tender For Submission Of Technical/Financial Bids For The Execution Of 2023 Projects (6 Lots)

DEADLINE: 14TH APRIL, 2023
BUDGET OFFICE OF THE FEDERATION
FEDERAL MINISTRY, OF FINANCE, BUDGET AND NATIONAL PLANNING, ABUJA
251 AHMADU BELLO WAY, FEDERAL MINISTRY OF FINANCE HEADQUARTERS, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO TENDER FOR SUBMISSION OF TECHNICAL/ FINANCIAL BIDS FOR THE EXECUTION OF 2023 PROJECTS

(1) INTRODUCTION
(1.1) The Budget Office of the Federation (BOF), Federal Ministry of Finance, Budget and National Planning has been appropriated funds in the 2023 Budget for the execution of its capital projects and programmes.

(1.2) Accordingly, and in compliance with relevant provisions of the Public Procurement Act, 2007 (PPA 2007), the BOF hereby invites qualified, experienced and reputable contractors, Suppliers and Service Providers to submit Tender Document/Bids for projects under Category A (Works) & Category B (Goods) for the execution of the under listed projects:

(2) SCOPE OF WORKS AND GOODS

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit, as part of the technical bid requirement, the following mandatory documents, the absence of which disqualifies the bidder from further consideration in the bid process:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC, and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Budget Office of the Federation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-­performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as (COREN-Civil, Mechanical & Electrical), CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) BDG 001, 002, 003 & 004: Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) BDG 004: Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(o) BDG 005: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

(q) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm

(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Deputy Director, Rm 049, Ground Floor, Phase 1 Building, Budget Office of the Federation, Ministry of Finance Headquarters, Ahmadu Bello Way, Central Area, Abuja (from 8;00am to 4:00pm Mondays to Fridays) on presentation of evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the (Budget Office of the Federation)’s Remita account in any reputable commercial bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lots desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to:

The Director-General,
Budget Office of the Federation,
Federal Ministry of Finance, Budget and National Planning,
Ministry of Finance H/Q Ahmadu Bello Way, Central Area, Abuja

and clearly marked with (the name of the project and Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box (in Rm 049) not later than 12:00 noon of Friday, 14 April, 2023.

(6) OPENING OF TENDER DOCUMENTS
Only the Technical bids will be opened immediately after the deadline for submission by 12:00 noon of Friday, 14 April, 2023, at 2nd floor conference Room, Phase I Building, Budget Office of the Federation, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Office of the (Deputy Director, Room 049, Ground floor, Budget Office of the Federation), as the Budget Office of the Federation will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Deputy Director (Procurement)” on agbana.ade@budgetoffice.gov.ng

(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;

(b) Bids submitted after the deadline for submission would be returned un-opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders;

(e) The Technical Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organization in the areas of Anti-Corruption/ Transparency; invitation link will be sent to bidder who chooses to join the bid opening online;

(f) Bid documents can also be collected in soft copies and bidders can submit through post (Courier Services);

(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be retuned un-opened;

(h) The Budget Office of the Federation is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
DIRECTOR GENERAL
BUDGET OFFICE OF THE FEDERATION