DEADLINE: 3RD & 17TH APRIL, 2023
COCOA RESEARCH INSTITUTE OF NIGERIA (CRIN)
KM 14 IBADAN IJEBU-ODE ROAD, IDI-AYUNRE, IBADAN
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2023 CAPITAL PROJECTS
(1) INTRODUCTION
Cocoa Research Institute of Nigeria (CRIN) located at KM 14, Ibadan/Ijebu-Ode Road, Idi-Ayunre, Ibadan is one of the Parastatals in the Federal Ministry of Agriculture and Rural Development.
In compliance with the provisions of the Public Procurement Act 2007, Cocoa Research Institute of Nigeria wishes to bring to the attention of the public for her intention to carry out the following procurement activities in the Institute as provided for in the 2023 Approved Capital Budget Appropriation.
In pursuance of implementation of year 2023 capital budget, invitations for pre-qualification are hereby opened to interested qualified applicants for execution of the Institute’s capital projects proposed for execution in year 2023.
(2) SCOPE OF SERVICES/GOODS/WORKS
CATEGORY A: WORKS
Lot 1 Rehabilitation of Building at Headquarters and Six Substations Lot 2 Rural Electrification of Selected Communities of Ede North, Ede South, Egbedore and Ejigbo LGA of Osun State Lot 3 Provision of Solar Powered Street Light in Asari-Toru Local Government, Rivers State Lot 4 Rehabilitation of Tonex Resorts Road, Egelebie, Okrika Mainland,River State. Lot 5 Supply of Solar Street Light in Kashara Town, Bauchi State Lot 6 Provision of Effective Solar Powered Street Lights in various Towns & Villages in Odo Otin/Ifelodun /Boripe Fed. Const. Osun State Lot 7 Provision of Solar Street Lights in Different Communities of Egbeda/Local Government. Oyo State Lot 8 Provision of High Powered Streetlights in Some Strategic Black Spots in Akure, Ondo State
CATEGORY B: SERVICES
Lot 9 Training of Farmers in Modern Farming Techniques in Bade/Jakusko, Yobe State Lot 10 Capacity Building And Provision of Agric Empowerment for Farmers in Asari-Toru/Akuku-Toru Federal Constituency, Rivers State Lot 11 Provision and Empowerment for Youth and Women in Afijio/Atiba/ Oyo East/Oyo West Fed Constituency, Oyo State Lot 12 Skill Acquisition and Empowerment of Unemployed Youths on various Farming Techniques in Ogun State. Lot 13 Provision of Skills Acquisition Training for Youths and Women in Selected Area of Ibadan Northwest/Southwest in Oyo State Lot 14 Training and Empowerment for the Youths on Fishery and Animal Husbandry in Isolo, Lagos State Lot 15 Establishment of Digital Knowledge Center at St. Anthony’s Grammar School, Esure, Ijebu – Imushin, Ogun State Lot 16 Development of Techniques for Production of Fingerlings with Young Fish Farmers in the Guns Riverine Areas of Lagos State Lot 17 Strategic Training and Empowerment in Agricultural Value Chain Ohuda, Onyoto Lot 18 Empowerment of Youths and Women on Agricultural Production and Processing in Selected Communities in North-West Geopolitical Zone, Manchok and Kukum.
CATEGORY C: GOODS
Lot 19 Procurement of Enhanced Seedlings for Farmers in Bade/Jakusko, Yobe State Lot 20 Supply of Farm Input to Ginger and Rice Farmers in Selected Communities in Kaduna State Manchok, Kpak, Kukum, Bondom and Bungen Lot 21 Provision and Supply of Agricultural Input & Chemicals in Nasarawa/Toto Federal Constituency, Nasarawa State Lot 22 Supply and Distribution of Agrochemical and other Farm Input Sokoto North/South Federal Constituency, Sokoto State Lot 23 Supply of Iron Bull Tractors, Tricycle Keke Napep and Motor Cycles Sokoto North/South Federal Constituency, Sokoto State Lot 24 Provision of Agricultural Input/Chemical in Gusau/Tsafe Federal Constituency, Zamfara State Lot 25 Provision of Empowerment Materials to Youths and Women in Ahoada East LGA, Rivers State Lot 26 Provision of Empowerment Materials to Youths and Women in Abua-Odual Lga, Rivers State Lot 27 Empowerment Materials: Fridges and Generators to Youths and Women in Asari-Toru Local Government, Rivers State Lot 28 Supply of Agricultural Implements to Farmers in Asari- Toru/Akuku-Toru Federal Constituency, Rivers State. Lot 29 Supply of Agricultural Inputs / Chemicals to Farmers in Remo Federal Constituency, Ogun State. Lot 30 Production and Distribution of Improved Cocoa Seedlings to Farmers, Ogun State. Lot 31 Supply and Empowerment of Educational Materials to Schools in Obokun/Oriade Federal Constituency, Osun State Lot 32 Provision of Agricultural Modern Farming Techniques and Tools in Gamawa Constituency, Bauchi State. Lot 33 Provision and Supply of Empowerment Materials in Ado- Odo/Ota Federal Constituency, Ogun State Lot 34 Provision of Tricycles to Youths in Ilaje/Ese-Odo Federal Constituency, Ondo State. Lot 35 Supply of Farm Inputs to Cocoa and Cashew Farmers in Selected Communities in Osun State. Lot 36 Supply of Farm Inputs to Farmers in Abaji/Gwagwalada/Kuje/Kwali Federal Constituency
(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2, and CAC7. Business Name with Form BN 1 is also acceptable for Services;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2023 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of Federal Ministry of Agriculture and Rural Development, Bureau of Public procurement or Cocoa Research Institute of Nigeria is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;
(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) Services: Evidence of current registration with relevant regulatory professional body (ies) such as accreditation by the Centre of Management Development (CMD) for Training/Empowerment programmes.
(n) ICT Jobs: Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(o) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
(p) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(r) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Procurement Officer, CRIN Headquarters, Ibadan on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into CRIN’S Remita account in any reputable Commercial Bank in Nigeria
(5) SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested bidders are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Executive Director, Cocoa Research Institute of Nigeria KM 14, Ibadan/Ijebu-Ode Road, P.M.B. 5244 Idi-Ayunre Ibadan, Oyo State and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the procurement office not later than 12:00 noon on Monday, 3 April, 2023.
(6) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit tender documents in three (3) copies (Marked “One Original and two Copies”) each for Technical and Financial Bids, packaged in two separate wax sealed envelopes clearly marked at the top right comer of each envelope stating the title of the project i.e. TECHNICAL BIDS FOR LOT 1 AND FINANCIAL BID FOR LOT 1 and at the reverse side, the name of the company should be boldly written. Both envelopes shall then be put in a large envelope clearly marked at the top right corner stating the title of the project. To be addressed and submitted to:
The Executive Director
Cocoa Research Institute of Nigeria
KM 14, Ibadan/Ijebu-Ode Road
P.M.B. 5244
Idi-Ayunre
Ibadan, Oyo State
Not later than 12:00 noon Monday, 17 April, 2023
(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 3 April, 2023 and 12:00 noon Monday, 17 April, 2023, respectively, in the Conference Room, Cocoa Research Institute of Nigeria, KM 14, Ibadan/Ijebu-Ode Road Idi-Ayunre, Ibadan, Oyo State, in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of Procurement Officer, Cocoa Research Institute of Nigeria, as the institute will not be held liable for misplaced or wrongly submitted bids.
(8) GENERAL INFORMATION
(a) EOIs/Bids must be in English language and signed by an official authorised by the bidder;
(b) EOI/Bids submitted after the deadline for submission would be returned un-opened;
(c) Bidders should not bid for more than one (1) Lot in each category, and not more than (2) in all, violation is automatic disqualification.
(d) This advertisement is specifically for projects under the 2023 appropriation and shall not be construed as a commitment on the part of the Institute to award any or all the above listed projects.
(e) All costs will be borne by the bidders;
(f) Nothing in this advertisement shall be construed as a commitment on the part of CRIN to award any or all the above listed projects to a bidder
(g) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
(h) Bidders can submit through Post (Courier Services);
(i) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(j) Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
(k) The Cocoa Research Institute is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
EXECUTIVE DIRECTOR
COCOA RESEARCH INSTITUTE OF NIGERIA
