National Cereals Research Institute (NCRI), Badeggi- Invitation To Tender For Capital Projects Under 2023 Appropriation Act (3 Lots)

DEADLINE: 18TH APRIL, 2023
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
NATIONAL CEREALS RESEARCH INSTITUTE (NCRI) BADEGGI.
P.M.B 8, BIDA, NIGER STATE
INVITATION TO TENDER FOR CAPITAL PROJECTS UNDER 2023 APPROPRIATION ACT

(1) INTRODUCTION

(1.1) The National Cereals Research Institute is the oldest Research Institute in the Country. The Institute presently maintain ten (10) Outstations located in different parts of the country at Ibadan (Oyo State), Amakama-Oloroko Umuahia (Abia State), Uyo (Akwa Ibom State), Warri (Delta State), Birnin Kebbi (Kebbi State), Yandev (Benue State), Bacita (Kwara State), Mokwa (Niger State), Riyom (Plateau State), and Numan (Adamawa State).

The vision of the Institute s to Generate and Disseminate Improve Technologies for Agricultural Production to Achieve National Self-Sufficiency in Food and Industrial Raw Materials with Surplus for Export.

(1.2) THE INSTITUTE’S MISSION
The mission of the National Cereals Research Institute (NCRI) is to conduct cost-effective Agricultural Research towards sustainable Farming and National Resource Systems that will lead to increase overall National Agricultural production with minimal negative effect on the Environment, and disseminate appropriate technologies for their optimal utilization. The crops for which the NCRI has National Genetic Improvement mandate include Rice, Soybeans, Beniseed, Sugarcane, Acha (Hungry Rice), Sativa and Castor; and It also has the overall farming systems and resources management research for the Central Zone of Nigeria comprising Benue, Kogi, Kwara, Nasarawa, Niger, Plateau, Taraba State as well as the Federal Capital Territory (FCT) Abuja.

(2) SCOPE OF WORKS AND SUPPLIES

The scopes are:

(3) ELIGIBILITY REQUIREMENTS

EXPERIENCED AND COMPETENT CONTRACTORS/SUPPLIERS ARE INVITED TO SUBMIT THE FOLLOWING DOCUMENTS:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N100 million;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement Is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the National Cereals Research Institute or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary Interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company Profile with the Curriculum Vitae of Key Staff to be deployed far the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;

(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement, National Cereals Research Institute (NCRI), Badeggi, Niger State between the hours of 9:00 am and 4:00 pm daily upon presentation of authorised payment details of non-refundable Tender Fee of N10,000:00 only per Lot. Payment should be made to National Cereals Research Institute (NCRI), Badeggi’s  Remita account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bids” or “Financial Bids”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Executive Director/ CEO, National Cereals Research Institute (NCRI), Badeggi. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the Head of Department, Procurement National Cereals Research Institute (NCRI), Badeggi not later than 12:00noon of Tuesday 18 April, 2023. Pleased address your submission to;

The Executive Director/CEO
National Cereals Research Institute (NCRI), Badeggi.
PMB 8, Bida Niger state.

(6) OPENING OF TECHNICAL BIDS
Only the technical bids shall be publicly opened immediately after the deadline for submission at 12:00noon of Tuesday 18 April, 2023 at the Conference Hall of National Cereals Research Institute (NCRI), Badeggi Niger State, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Head of Department, Budget and Procurement National Cereals Research Institute (NCRI), Badeggi as the Institute will not be held liable for wrongly submitted bids. For further enquiries, please contact the “07039093431” or E-mail: wayasjoseph@yahoo.com

(7) GENERAL INFORMATION

(i) Bid must be in English Language and signed by an official authorised by the bidder.

(ii) Bid submitted after the deadline for submission would be returned un-opened.

(iii) Bidder should not bid for more than two (2) Lots

(iv) All cost will be borne by the bidder.

(v) Presence of bidders/representatives and members of the public are invited to attend the bid opening Ceremony. The Technical bid opening will be covered by video recording with the presents of two (2) representatives of private sector professional bodies and Civil Society Organization in the areas Anti-Corruption/Transparency. Invitation link will be sent to bidder who chooses to join the bid opening online;

(vi) Bid documents can also be collected in soft copies and bidder can submit through Post (Courier service);

(vii) Only Pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bid of the un-successful bidders will be returned un-opened;

(viii) The National Cereals Research Institute is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.

SIGNED
THE EXECUTIVE DIRECTOR/ CEO
NATIONAL CEREALS RESEARCH INSTITUTE (NCRI), BADEGGI, NIGER STATE.