Federal Ministry Of Communication And Digital Economy- Invitation To Tender/Prequalification For Procurement Of Goods & Works And Expression Of Interest For Consultancy Services For Execution Of 2023 Appropriation (18 Lots)

DEADLINE: 3RD & 30TH MAY, 2023
FEDERAL MINISTRY OF COMMUNICATIONS AND DIGITAL ECONOMY
FEDERAL SECRETARIAT COMPLEX, PHASE 1, SHEHU SHAGARI WAY, CBD, ABUJA, FCT
INVITATION TO TENDER/PREQUALIFICATION FOR PROCUREMENT OF GOODS & WORKS AND EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES FOR EXECUTION OF 2023 APPROPRIATION

(1.0) INTRODUCTION
The Federal Government of Nigeria has appropriated funds to the Ministry of Communications and Digital Economy in the 2023 Fiscal Year for procurement of Goods, Works and Services (Consultancy and Non-Consultancy) for the execution of policies, programmes and projects towards achieving the mandate of the Ministry and In compliance with the provisions of the Public Procurement Act, 2007 and other extant guidelines for the award of contracts in the Federal Public Service. The Ministry hereby invites Interested Contractors, Suppliers, Consultants and Service Providers with requisite expertise and experience to submit bids /Expression of Interest documents for the following Projects:

(2.0) LIST OF PROJECTS

(2.1) EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES

(2.2) INVITATION TO TENDER FOR GOODS – EQUIPPING AND SUPPLY PROJECTS

CATEGORY GS: PROCUREMENT OF VARIOUS GOODS

(2.3)    INVITATION TO TENDER FOR WORKS

(3.0) ELIGIBILITY REQUIREMENTS:
Prospective bidders should submit the under-listed requirements to be eligible in this procurement process and arranged in the same sequential order for ease of reference:

(a) Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC), including Forms CAC 1.1, CAC 2, CAC 2.1 and CAC 7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) consecutive years valid till 31st December, 2023; with minimum average annual turnover of 50% of the quoted bid price;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Ministry of Communications and Digital Economy or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-That the company does not have existing loan or financial liability with a bank, other financial Institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months

(h) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five years, including letters of awards, valuation certificates, job completion certificates and photographs of the projects;

(I) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(j) Reference letter from a reputable Commercial Bank, indicating the willingness to provide credit facility for the execution of the projects, when needed;

(k) Works: List of Plants/Equipment, with proof of ownership/ Lease Agreement;

(l) All Bidders interested in Consultancy Services must submit verifiable evidence of current practice Licence issued by the Appropriate Regulatory Body, such as COREN, ARCON, QSRBN, CORBON, SURCON, CPN & NITDA, CMD etc.;

(m) Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their academic/Professional qualifications (COREN, QSRBN, ARCON, SURCON, CORBON, CPN & NITDA etc.);

(n) For Supply of Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEMs);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (Compliance with the requirements of CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(p) Bidders are required to provide a verifiable statement on the Local Content of the Goods, Works or Services to be provided; and

(q) All Documents for submission must be transmitted with a Covering/forwarding letter on the Company’s/Firm’s Letter headed paper duly signed by an authorized officer of the Firm/Company. The letter-headed paper should bear amongst others, the Registration No (RC), as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone No (preferably GSM No), email address, the names and Nationalities of the Directors of the Company at the bottom of the page.

(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)

(4.1) Interested Bidders are to collect the Standard Bidding Document (SBD) from Room 347 3rd Floor, Federal Secretariat, Phase 1, Central Business District, Abuja with evidence of payment of a non-refundable tender fee of N10,000.00 per Lot on Goods and Works payable into the Ministry of Communications and Digital Economy’s Remita Account in any reputable Commercial bank in Nigeria.

(5.0) SUBMISSION OF DOCUMENTS

(5.1) Prospective bidders are to submit bid for each desired Lot of Goods and Works, two (2) hard copies (original and copy each) of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two (2) sealed envelopes together in a bigger sealed envelope while Prospective Consultants and Service Providers for Category C, are to submit profiles containing the necessary requirements for Shortlisting addressed to:

The Permanent Secretary,
Federal Ministry of Communications and Digital Economy,
Federal Secretariat, Phase 1, Central Business District, Abuja.

and clearly marked with (the name of the project and the Lot number)

(5.2) Furthermore, the reverse side of each sealed envelope should bear the name, address and Telephone Number of the bidder and dropped in the designated Tender Box at Room 347 3rd Floor, Federal Secretariat Complex, Phase 1, Central Business District, Abuja between 10:00 am to 4:00 pm (Working Days) not later than 12:00 noon on Wednesday, 3 May, 2023 for Category C (Consultancy Services) and 12:00 noon on Tuesday, 30 May 2023 for other Categories G&W (Goods and Works).

All bidders must sign the EOI/Bid Submission Register at the point of submission as the Ministry will not be held liable for any misplaced or wrongly submitted bids.

(6.0) OPENING OF EOIs/BIDs

(6.1) The EOIs and the technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Wednesday, 3 May, 2023 and 12:00 noon on Tuesday 30 May, 2023 at the Permanent Secretary’s Conference Room 4th Floor, Federal Secretariat Complex, Phase 1, Central Business District, Abuja in the presence of bidders or their representatives.

(7.0) GENERAL INFORMATION
For further enquiries, please contact the Procurement Department on 08060814095

NOTE:
(a) All bidders must adhere to the provisions of the Standard Bidding Documents (SBDs).

(b) EOIs/Bids must be in English Language and duly signed by an official authorised by the bidder;

(c) Bids submitted after the deadline would be returned un-opened;

(d) Bidders should not bid for more than two (2) Lots;

(e) All costs will be borne by the bidders;

(f) The EOIs/Technical Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who choose to join the opening online;

(g) Services: Only shortlisted Consultants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

(h) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

(i) The Ministry shall verify any or all the claims made by bidders and shall disqualify any Bidder whose claims are found to be false, in addition to other sanctions that may be deemed necessary;

(j) Bidders who have worked for the Ministry and have History of poor performance, abandonment or prolonged contract execution period need not apply;

(k) Non-Compliance to the instruction(s) stated above and as contained in the Standard Bidding Documents (SBDs) will lead to disqualification;

(l) The Ministry is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act 2007

(8.0) NOTE: This advertisement does not constitute an award of contract or a commitment by the Ministry to award a contract for which a tender was submitted. It shall also not entitle any bidder to make any claims whatsoever.

SIGNED
PERMANENT SECRETARY