DEADLINE: 22ND MAY, 2023
FEDERAL MINISTRY OF WORKS & HOUSING
HEADQUARTERS, MABUSHI, ABUJA
INVITATION FOR PRE-QUALIFICATION/EXPRESSION OF INTEREST (EOI) FOR WORKS, GOODS AND SERVICES
(1.0) INTRODUCTION
The Federal Ministry of Works and Housing intends to execute its Capital projects as contained in the 2023 Appropriation Act. In compliance with the provisions of the Public Procurement Act, 2007, Finance Act 2020 and other Extant Guidelines for the award of contracts in the Federal Public Service, the Ministry wishes to invite experienced and competent Contractors, Suppliers and Service Providers to submit Pre-qualification and Expression of Interest (EOI) documents for the execution of the Ministry’s Capital projects contained in the 2023 Appropriation Act.
(2.0) SCOPE OF WORKS/ASSIGNMENTS
Details of the Scope of Works/Specifications and Terms of Reference are contained in the Bid Documents. The projects are grouped into categories A to C. Bidders are therefore, requested to submit Pre-qualification, Technical and Expression of Interest documents in respect of the categories chosen on the basis of the requirements listed in Sections 3.0, 4.0 and 8.0 of this publication. The projects are listed as contained in categories in the table below:
LOT PROJECT TITLE CATEGORY ‘A’: WORKS A.1 Construction of Roads Nationwide A.2 Reconstruction and Rehabilitation of Roads Nationwide A.3 Construction of Bridges Nationwide A.4 Reconstruction and Rehabilitation of Bridges Nationwide A.5 Rehabilitation/Construction of Short Length of Internal Roads within some selected Federal Institutions Nationwide A.6 Installation of Traffic Sensors and Permanent Traffic Stations on Federal Roads Including Manual Traffic Counts on Arterial Roads Nationwide A.7 Provision of Road Signages and other Road Furniture on Federal Highways Nationwide A.8 Provision/Completion of Weighbridges on Completed Roads across the Six (6) Geo -Political Zones A.9 Relocation of Utilities (Water Lines, Telecommunications, Electrical Installations and Other Facilities) on Federal Road Projects Nationwide A. 10 Provision of Perimeter barriers for Right of Ways, Trailer Parks, Weighbridges and other Federal Govt. Road Infrastructure A.11 Design and Installation of Solar Power PV Plus Microgrid System and Retrofitting of the Federal Ministry of Works and Housing Headquarters and Field Offices Nationwide A.12 Provision/Maintenance of Electrical System and Retrofitting of Public Buildings with Renewable Energy at Field Offices A.13 Maintenance of Fire Fighting Equipment, Air conditioners and Water/Plumbing System at the Headquarters and Field Offices A.14 Installation/Rehabilitation and Sustenance of Street Lights Nationwide A.15 Provision/Rehabilitation of Infrastructure (Roads & Drains, Water and Electricity Supply) for Engineering Services in Selected States including FCT A.16 Construction/Completion/Provision of Additional Facilities and Equipment in Training Schools and Workshops Nationwide A.17 Maintenance/de-bulking of Federal Secretariat in selected States A.18 Rehabilitation/Restoration of Federal Government Secretariat Complexes and other Federal Government Buildings Nationwide A.19 Furnishing of Federal Government Secretariat Complexes and other Federal Government Buildings Nationwide A.20 Restoration/Maintenance of Offices/Buildings in Ministries, Departments & Agencies (MDAs) Nationwide A.21 Urban Renewal and Slum Upgrade/Special Intervention/ Constituency projects: Provision of Boreholes, Water Treatment, Small Earth Dam and Sanitation Nationwide A.22 Urban Renewal and Slum Upgrade/Special Intervention/ Constituency projects: Provision of Electrification, Solar Powered Street Lights and Transformers Nationwide A.23 Urban Renewal and Slum Upgrade: Construction/Rehabilitation of Roads, Bridges, Drainages, Culverts and Erosion Control, Class Room Blocks, VIP Toilets, Primary Health Care/Maternity, Resident Quarters, Skills Acquisition/Civic/Community Centres, Pavilion, Market Stalls, Sport Centre, Community Golf course, Ultra-Modern Conference Nationwide A.24 Construction of Houses under the Federal Government National Housing Programme Nationwide & prototypes A.25 Construction of Federal Secretariats in Selected States A.26 Construction of Office Building Complexes, Warehouse and Hostel block at field offices and Headquarters A.27 Provision of Infrastructure (Roads & Drainage, Electricity and Water Supply) in Public Private Partnership (PPP) Housing Development Sites in some Selected States A.28 Rehabilitation/ Upgrade of “Dead -End” Libraries in Field Offices of the Ministry and Headquarters Library A.29 Establishment of Standard Libraries in Field Offices of the Ministry and Headquarters Library A.30 Procurement & Installation of Servers in the Headquarters and Field Offices Nationwide A.31 Upgrade/Setup and Deployment of Structured/Secured Local Area Network (LAN), e – Virtual Court Room and Cadastral Geographic Information System (CADGIS) Laboratory in the Headquarters and Field Offices CATEGORY ‘B’: GOODS B l Procurement of Poverty Alleviation & Skills Acquisition Starter Packs (SIP) Nationwide B 2 Acquisition of GIS Equipment, Digital Survey Equipment, Satellite Imageries, Digital Survey and Data Mining Software for Urban Planning and Surveying activities B 3 Provision of Engineering Workshop Tools (Mechanical, Electrical, Water and Structural Tools) in Headquarters and Field Offices B 4 Procurement of Computer and other Requisite Hardware, Accessories, Software and e-Books & e -Virtual Court Room in Headquarters and Field Offices B 5 Provision of Office Furniture and Fittings at the Headquarters and Field Offices B 6 Supply of Generating Set, Inverters and Batteries at the Headquarters and Field Offices B 7 Provision of Law Books at the Headquarters and Field Offices B 8 Provision of Photographic/Workshop/Laboratory Material Testing Equipment in Headquarters and Field Offices B 9 Provision of Medical Equipment/Drugs at the Headquarters and Field Offices B10 Supply of Project/Utility Vehicles at the Headquarters and Field Offices B11 Supply of Office Consumables at the Headquarters and Field Offices CATEGORY ‘C’: CONSULTANCY AND OTHER SERVICES C l Engineering Design of Highway Roads and Bridges Projects C 2 Engineering Supervision of Highway Roads and Bridges Projects C 3 Consultancy Services for Development and Management of Highways C 4 Recovery/Survey and Gazetting of Right of Way (Row) on Federal Roads Nationwide C5 Consultancy Services for concessioning of Weighbridges and Trailer Parks Nationwide C6 Provision of Services for Eviction of Illegal Occupants on Bridges, Roads and Public Buildings C7 Consultancy Service for the conduct of Integrity Tests on Roads, Bridges and other Infrastructures Nationwide C8 Data Collection on the Federal Road Network under the Road Asset Management System (RAMS) Including Deployment of Intelligent Project Management Systems (IPMS) C9 Preparation of Strategic Regional Development Plans for the six Geopolitical Zones by Consortium of Consultants C10 Preparation of Physical Development Plans for some Selected Cities by Consortium of Consultants C11 Preparation of Urban Resilience Plans and Sustainability Plans to mitigate climate change effect, Regeneration of City Resilience/Strength, Need Assessment and Slum Identification Reports, Security Resilience Report for Buildings and Open Spaces and Feasibility Report for the Establishment of Skill Acquisition & Livelihood Enhancement Centres in some selected Cities. C12 Provision of Advance Software/Hardware in the general Field of Engineers (Mechanical, Electrical, Civil and Structural). C13 Other Consulting and Professional Services:
(i) Training and Capacity Building: Anchorship of Professionals, (Artisan, Craftsmen etc.)
(ii) ICT Related Services: Website Design, Development/ Deployment, Internet/Network Deployment, Software Acquisition/ Projects, e-library/ e-Law Library, Electronic Document Management System/Digitalization
(iii) Insurance and Actuarial Services
(iv) Feasibility Studies & Report Preparation; Monitoring & Evaluation Advisory Exercises and Project Management/Advisory Services
(v) Sensitization Exercises. Publicity/ Enlightenment Programme/Documentaries Making,
(vi) Maintenance of ICT/Office Equipment
(vii) Facility Management: – Security, Cleaning, Horticultural and Management Services
(viii) Printing of Security and Non- Security Documents (Manual Reports, Files, Letter Head Papers)
(ix) Inventory and Condition Assessment of Public Buildings
(x) Physical/Quarterly Verification and Report of Revenue Generated and its Remittance from 36 Field Offices for Works and Housing Sectors
(xi) Financial Consultancy ServicesC14 Valuation of Federal Government Assets within and outside the country in furtherance of the Adoption and implementation of International Public Sector Accounting Standards (IPSAS) C15 Baseline Studies on Land Governance and Tenure Structure, Operationalization of Federal Government Landed property’ Data base Management system, Acquisition of Title Deed Plan (TDP) & Titling of Acquired lands, Realistic Land Values, Land based Revenue, Federal Land Registry/Compensation Assessment Ra tes for Structures and Crops, Demand Notice preparation, Reconnaissance Survey and Inventorization of Federal Government Lands Nationwide. C16 Conversion of Analogue Spatial Data to Digital Format in the Six (6) Geo – Political Zones C17 Densification of Second Order Controls in Federal Government Sites and Services & Cadastral Atlas at a scale of 1:10,000 in Six (6) Geo-political Zones C18 Perimeter, Topographic, Layout Survey and As -Built Survey of Federal Government Land/properties Nationwide C19 Training and Capacity Development in Auto/Cad and Arc GIS Applications for Urban and Regional Planning, Capacity Building for Architects, Quantity Surveyors, Builders and Town Planners in Computer Aided Designs and Standardization and Project Management
(3.0) ELIGIBILITY REQUIREMENTS
(3.1) Interested bidders should submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name with Form BN 1 is also acceptable for Services;
(b) Evidence of filling of Company’s current Annual Returns with CAC;
(c) Evidence of Company’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023.
(d) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above);
(e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above;
(f) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(g) Evidence of Registration on the BPP’s National Database of Federal Contractors, Consultants and Service Providers by submission of a valid Certificate of Registration or Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
(h) Detailed Company’s Audited Accounts for the last three (3) years -2020, 2021 & 1022;
(i) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be accompanied with every eligibility requirement stated in 3A-G above (The MoU shall be explicit of the Lead Company/Partner)
(j) A Sworn Affidavit:
(i) disclosing whether or not any officer of the relevant committees of the Federal Ministry of Works and Housing or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(ii) that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter; and
(iii) that the Company is capable of working in the location/area of the project for which they are bidding.
(3.2) Local Content, Safety and Social Responsibility
(For categories A, B, C the following shall he further considered at the financial bid submission stage for projects value greater/equal to N300million)
(a) Indicate the quantum of verifiable employment to be generated stating projected numbers and specialties for skilled (Professional) and unskilled (Non-professional) Manpower;
(b) Submit verifiable key Management positions that are Nigerian Nationals and the percentage of the company’s total workforce that will be beneficial to youth employment and community development in Nigeria;
(c) All bidders should include description of current Health, Safety and Environment (HSE) procedures, plan, manuals and HSE performance statistics over the last 3 years including HSE manuals and accident statistics for the past five (5) years; and
(d) Submit a plan on how to give first consideration to services provided from within Nigeria, raw materials and manufactured goods of Nigerian origin in line with the requirements of Nigerian Content.
(e) State the proposed social benefits to be accrued to the host communities where projects/services are domiciled.
(4.0) TECHNICAL REQUIREMENTS
(a) Bidders’ Experience
Evidence of similar jobs with three (3) letters of awards and Valuation/Job Completion Certificates in the last three (3) years (2020 to date);
(b) Plant and Equipment/Warehouse
Verifiable evidence (Machinery Registration Particulars/Identification details and location, including Registration Numbers) of proof of ownership and/or lease of the construction equipment/Warehouse required for the successful execution of these contracts;
(c) Financial Capacity
Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to fund the project if awarded;
(d) Registration with Relevant Professional Bodies for Consultancy Services:
Evidence of registration with relevant professional body e.g. NAICOM for Insurance, EHORECON for Cleaning Service, NITDA/CPN for Information Technology, COREN/QSRBN/ARCON/ CORBON/SURCON for Construction, NSCDC/Security, ESVARBON for Estate Surveying etc.
(e) Manpower
Company’s Profile with Curriculum Vitae of Key personnel with including copies of their academic/Professional such as COREN, QSRBN, ARCON, SURCON, CORBON, TOPREC, NIESV, CIPSMN etc.;
(f) OEMs/Authorized Dealership
For Supply of specialized Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
Note that indigenous companies have an advantage in these categories.
(5.0) ENQUIRIES
All enquiries are to be directed to:
The Director,
Public Procurement Department,
Federal Ministry of Works and Housing
Headquarters,
Mabushi, Abuja.
e-mail: info@worksandhousing.gov.ng
(6.0) METHOD OF SUBMISSION
(i) Bids must be prepared in English Language and signed by an official authorised by the bidder.
(ii) Two copies of Technical documents/Expression of Interest (EOI) for all categories must be submitted on or before 12:00 noon on Monday, 22 May, 2023
(iii) Bids should be submitted to:
(a) The Deputy Director Procurement (Works Division),
Public Procurement Department,
Room B 218, Block A, 2nd Floor,
Works Sector, FMW&H,
Mabushi, Abuja;
in respect of the following Lots:
Category A: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11,12,14,16, 28, 29, 30 & 31;
Category B: 3, 4, 5, 6, 7, 8, 9, 10 & 11; and
Category C: 1, 2, 3, 4, 5, 6, 7, 8,12 & 13 (i, vi, viii, x)
e-mail: info@worksandhousing.gov.ng
(b) The Deputy Director Procurement (Housing Division),
Public Procurement Department,
Room B314, Block A, 3rd Floor,
Housing Sector, FMW&H,
Mabushi, Abuja;
in respect of the following Lots:
Category A: 13,15,17,18,19, 20, 21, 22, 23, 24, 25, 26, 27;
Category B: 1 & 2; and
Category C: 9,10,11,13 (ii, iii, vii & ix) 14,15,16,17,18,19, 20, 21 & 22
e-mail: info@worksandhousing.gov.ng
(iv) Late submissions will be returned un-opened through the sender’s address provided.
(7.0) OPENING OF EOI/TECHNICAL BIDS
(i) Opening of EOI/Technical Bid Documents will be conducted immediately after the deadline for submission at 12:00 noon on Monday, 22 May, 2023, at the Conference Hall, 1st Floor, Block A, FMW&H, Mabushi, Abuja, Works Sector;
(ii) The EOI/Technical Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/ Transparency.
(8.0) ADDITIONAL INFORMATION
(8.1) Subject to the Provisions of the Public Procurement Act, 2007 note that:
(i) The Ministry shall verify any or all the claims made by the applicants and shall disqualify any company any of its claims is found to be false in addition to other sanctions that may be deemed necessary;
(ii) All costs (Time and Material) incurred in responding to this advertisement in any way or form shall be fully borne by the Bidders and are non-refundable by the Procuring Entity;
(iii) Bidders are advised to bid for projects in locations of capability/capacity;
(iv) This advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder;
(v) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), current Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm; and non-compliance to any of the above instructions will lead to disqualification of bidders;
(vi) Bid documents can be collected in soft/hard copies. Bidders shall note that for effective Crowd Management and efficient/verifiable documentation process, submission of bids shall be made through Post or Registered Courier Services and that only bids submitted through their chosen Post/Courier Services before the closing date/deadline are considered valid;
(vii) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of financial bids;
(viii) Services: Only shortlisted firms will be invited on a later date for collection of Request for Proposals;
(ix) The Federal Ministry of Works and Housing reserves the right to cancel the Procurement process at any time without incurring any liabilities to bidders in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF WORKS & HOUSING
