DEADLINE: 19 MAY, 2023 UP TO 1200 HRS (WAT)
HIGH COMMISSION OF INDIA, ABUJA, NIGERIA
INVITATION FOR BIDS FOR THE SUPPLY AND INSTALLATION OF LED SCREEN AT THE MULTI-PURPOSE HALL OF THE HIGH COMMISSION
TENDER NO. ABUJ/ADMN/305/01/2023
DATE OF PREBID MEETING: 03 MAY 2023 at 4:00PM.
DATE OF OPENING BIDS FOR TECHNICAL EXAMINATION: 19 MAY 2023 AT 4:00pm. (WAT)
High Commission of India, Abuja invites Bids/Quotations from reputed agencies with service Center/ maintenance office based in Abuja/Nigeria and background in dealing with supply, installation and maintenance of LED screens.
(1) Notice Inviting Tender: Two-part sealed bids are hereby invited for “SUPPLY AND INSTALLATION OF 01 LED SCREEN IN THE HIGH COMMISSION’S MULTI-PURPOSE HALL & ANNUAL MAINTENANCE FOR THREE YEARS STARTING FROM 1 YEAR AFTER INSTALLATION”.
(2) Eligibility criteria for bidders:
(I) The company should have at least 05 years’ experience in dealing with the supply, installation and maintenance of LED screens.
(II) The company should have valid permit / registration from a competent local authority in Abuja/Nigeria for supply of LED screens.
(3) Bid system:- Bidders shall submit their bid in a large sealed envelope super-scribed with “Supply And Installation of LED Screen in the High Commission’s Multi-Purpose Hall-2023” which shall have following three sealed envelopes inside:
- Envelope A: Should contain “Earnest Money Deposit (EMD)”. The bidder shall submit a Demand draft or Banker’s cheque amounting to Naira 2,000,000 (Naira two million only) in the form of “Pay Order/Demand Draft or Bank Guarantee from any Scheduled bank recognised by the Central Bank of Nigeria” in favour of “High Commission of India, Abuja”.
- Envelope B: Should contain the duly filled-in Technical Bid Proforma (Annexure-II) complete in all respects along with all the supporting documents. This envelope should be superscripted “Technical Bid for Supply and Installation of LED Screen”.
- Envelope C: Should contain the duly filled-in Financial Bid Proforma (Annexure-III). This envelope should be superscripted “Financial Bid for Supply and Installation of LED Screen”.
(4) All the envelopes should be superscripted at the bottom left corner with the Full name, Postal address, Fax, E-mail, Telephone number of the Agency/Company.
(5) Firstly, the envelope containing the EMD would be opened. No bid will be accepted without EMD and will be rejected at once. Technical Bids of only those bidders will be opened who have submitted EMD of Naira Two Million. Then, Financial Bids of only the technically qualified bidders would be opened.
(6) The sealed quotations shall be submitted to the Head of Chancery, High Commission of India, Abuja, 364 Cadastral Zone, Central Business District, FCT, Abuja. The bid may be submitted by Hand in person or by courier. The bids by ‘Fax/E-mail’ shall not be accepted. Bids received after the closing date and time as prescribed in the tender notice, shall NOT be accepted under any circumstances.
(7) The bid has to be submitted as per the format specified at the Annexes with all the supporting documents. The bid is to be submitted in English.
(8) Technical bid shall be opened on the date and time as given in the tender notice on the first page at the High Commission of India, Abuja, 364 Cadastral Zone, Central Business District, FCT, Abuja, in the presence of the authorized representatives of the companies, who may wish to attend.
(9) Financial bid shall be opened on the date and time, to be communicated later, at High Commission of India, Abuja, 364 Cadastral Zone, Central Business District, FCT, Abuja, in the presence of the authorized representatives of the companies, who qualify the technical bids and wish to attend.
(10) Pre-bid meeting: All bidders, if required, may visit the site of installation as the area has its specific requirements. Based on the area and seating arrangement of the site, a brief installation plan in English (no more than two pages) should also be provided in the technical bid. The pre-bid meeting will take place on 03 May, 2023 at 4:00pm. During the meeting, all bidders are welcome to clarify all their concern regarding submission of technical and financial bid, if any.
(11) Validity of Bids: The bids shall have a minimum validity of six months (180 DAYS) from the date of opening of bids. A bid for a shorter period of validity shall be rejected.
(12) Payment terms: Payment terms shall be as below:
- 25% of the amount: Upon award of the Tender and signature of the Contract.
- 40% of the amount: Once Product is received.
- 25% of the amount: Upon Installation and Receipt of Completion certificate.
- 10% of the amount: Retention money to be released upon completion of one year of Guarantee/ Warranty period.
(13) Country of Manufacture: Product manufactured in India will be preferred. If this is not possible, bidders may give at least two options for country of manufacture.
