International Republican Institute (IRI)- Request For Proposal To Manage Data And Conduct Data Analysis For Its Office In Nigeria

DEADLINE: 15TH MAY, 2023
INTERNATIONAL REPUBLICAN INSTITUTE (IRI)
REQUEST FOR PROPOSAL TO MANAGE DATA AND CONDUCT DATA ANALYSIS FOR ITS OFFICE IN NIGERIA

Background
The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide. Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide. IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.

The International Republican Institute has an ongoing programming in Nigeria. As part of this work, IRI has the need to do data analysis. Therefore, IRI is seeking the services of an experienced data management consultant who can provide this service.

Period of Performance: One year from the date of signature.

Statement of Work
IRI is seeking an organization or individual to manage data and conduct data analysis for its office in Nigeria. The bidder shall do the following activities.

• Enumerate the Apollo database setup requirements and ensure that those requirements are implemented.
• Assist with the purchase and management of a webhosting and domain name via the Digital Ocean.
• Install Apollo on Digital Ocean provisioned server with SSL enabled.
• Integrate Apollo with network operators: short code for the duration of the project using SMPP via an IPSEC connection.
• Provide remote training on the use of the Apollo database.
• Set up data collection tools (e.g., checklist or questionnaire) in the Apollo database.
• Support IRI in the management of the Apollo database during the deployment of observers.

Technical Proposals
All proposals submitted to IRI must include:

A nonprofit organization dedicated to advancing democracy worldwide

(1) Information addressing Bidder’s experience in providing each of the services identified in the above Statement of Work and Bidder’s proposed specific approach for providing those services to IRI under this contract, including sufficient information to determine a clear definition of services as it relates to other providers that may be involved.

(2) The name, address, and telephone and facsimile numbers of the Bidder (and electronic address if available). If the Bidder is a firm, name(s) should be provided for individuals authorized to conduct business on behalf of the firm.

(3) Bidders may provide a list of up to three references for work performed of a similar nature during the last three years, along with contact details. IRI may contact the references to evaluate past performance.

(4) If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the information submitted must contain Bidder’s Taxpayer Identification Number.

(5) Proposals will not exceed 7 pages (not including cover page). Bids should be submitted in Times New Roman 11-point font, with single spacing. Please submit all bids on official letterhead in English, with contact information for the designated representative.

(6) Proposals submitted by individuals must contain the attached Expert Service Rate Form and a CV/resume.

Price Proposals
Bidders must propose a firm-fixed Unit Price for each of the deliverables identified below and in the format of the table below. The Bidder’s pricing must be valid for at least 60 (sixty) calendar days after the due date for proposal submission. The proposed Unit Price should be fixed and inclusive of all costs to perform, including inspection services, transportation, taxes, import duties (if any), and other levies. T o the extent that a Bidder proposed to include any pricing not reflected in the table below, such pricing must be fully described in the proposal. Proposals must be submitted in USD, payments under any resulting contract will be made in this currency.

Evaluation and Award Process
(1) IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written proposals, without discussions, and reserves the right to make decisions based solely on the information provided with the initial proposals. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.

(2) Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there is a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.

(3) IRI may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if IRI determines that the lack of balance poses an unacceptable risk.

(4) IRI will conduct a source selection based as follows:

IRI intends to make an award to the responsible Bidder based on the following evaluation factors:

(a) Technical evaluation, (including technical capabilities, proposed technical

approach, and personnel qualifications) – 60 percent

(b) Past performance and experience in performing similar projects – 20 percent

o Past performance and responsiveness based on references’feedback – 20

(c) Price, including incentives, discounts, payment terms, etc.- 20 percent

IRI intends to evaluate Bidders’ proposals in accordance with these factors and make an award to the responsible Bidder whose proposal is most advantageous to the program.

(5) If a cost realism analysis is performed, cost realism may be considered in evaluating performance or price.

Submission Instructions
Bids must be submitted via email to R. Maxwell Bone; mbone@iri.org with the subject line “AFRICA2023NIGERIA04o” by the deadline listed above.

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