DEADLINE: 8TH AUGUST, 2023
FEDERAL MINISTRY OF INTERIOR
OLD FEDERAL SECRETARIAT, P.M.B 7007 AREA 1, GARKI, ABUJA
INVITATION TO TENDER FOR THE EXECUTION OF 2023 CAPITAL PROJECT
(1.0) INTRODUCTION
The Federal Government of Nigeria has allocated Funds to the Ministry of Interior (MOI) in the 2023 Capital Appropriation for the procurement of Goods, Works and Services for the execution of policies, programmes and projects towards achieving the mandate of the Ministry. Accordingly, MOI wishes to invite qualified, interested and eligible Vendors Contractors/suppliers for the procurement of utility vehicles.
(2.0) SCOPE OF SUPPLY
The scope of goods is procurement of utility vehicles.
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the underlisted requirements to be eligible in this procurement process and arrange in the same sequential order for ease of reference.
(i) Evidence of Certificate of Registration with Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and Form CAC7;
(ii) Evidence of Company’s Income Tax Clearance Certificate for the last three years valid till 31st December 2023.
(iii) Evidence of Pension Clearance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff) is 15 and above;
(iv) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is 50M and above);
(v) Evidence of National Social Insurance Trust fund (NSITF) Clearance Certificate valid till 31st December 2023;
(vi) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers; by submission of the Interim Registration Report (IRR) expiring by 31st December 2023 or valid Certificate issued by BPP.
(vii) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Ministry of Interior or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(viii) Company’s Audited Accounts for the last three years (2020, 2021 & 2022);
(ix) Reference Letter from a reputable commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
(x) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Qualifications;
(xi) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation
(4.0) COLLECTION OF TENDER DOCUMENTS
Interested bidders are to collect the Standard Bidding Document (SBD) from the Office of the Director Procurement (room 228 first floor, Block ‘F’ Ministry of Interior, Old Federal Secretariat, Area 1, Garki, Abuja) on evidence of payment of a non-refundable tender fee of N10,000.00 paid into the (Ministry of Interior’s TSA Account via Remita with GIFMIS Code (1000430417) in any reputable Commercial Bank in Nigeria.
(5.0) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the project; two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope address to the Permanent Secretary, Ministry of Interior, Old Secretariat, Area 1, Garki, Abuja, and clearly marked with the Name of the Project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the Tender Box at the office of Director Procurement, room 228 first floor, Block ‘F’ Ministry of Interior, Old Secretariat, Area 1, Garki, Abuja, not later than 12:00 noon Tuesday, 8 August, 2023.
(6.0) OPENING OF TECHNICAL BIOS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 8 August, 2023 at the Ministry’s Training Hall, Area 1, Garki-Abuja, in the presence of Bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of Director Procurement, Room 228 first floor, Block ‘F’ Ministry of Interior, as the Ministry of Interior will not be held liable for misplaced or wrongly submitted bids.
(7.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) All cost will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this invitation;
(d) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened;
(f) Non-Compliance with all the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.
(g) The Ministry of Interior is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement Process at any time without Incurring any liabilities In accordance with Section 28 of the Public Procurement Act, 2007.
(h) For further enquiries, please contact Procurement Department between 10.00 a.m. to3:00 pm (Mondays – Fridays) at the following address; Ministry of Interior, 1st Floor, Room 228, Block F, Old Federal Secretariat, Area 1, Garki, Abuja.
SIGNED:
PERMANENT SECRETARY
MINISTRY OF INTERIOR
This advertisement is approved on the condition that the procurements in this advertisement are contained in the Entity’s 2023 Approved Procurement Plan.
