Sokoto Rima River Basin Development Authority- Invitation To Tender And Expression Of Interest For Projects Execution (30 Lots)

DEADLINE: 22ND AUGUST, 2023
SOKOTO RIMA RIVER BASIN DEVELOPMENT AUTHORITY
DAMALE KAITA HOUSE, GUSAU ROAD, PMB 2223, SOKOTO, SOKOTO STATE OF NIGERIA
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

(1) INTRODUCTION
(1.1) Sokoto Rima River Basin Development Authority (S.R.R.B.D.A.) in furtherance of its statutory mandate intends to undertake the Procurement of various Works, Goods and Services under the 2023 Capital Appropriation and in accordance with Extant Provision of Section 25 of the Public Procurement Act, 2007.

(1.2) The Authority therefore invites all experienced and competent Contractors and Suppliers with relevant experience for consideration for the execution of the following projects.

(2.0) SCOPE OF WORK/GOODS/SERVICES
The Scope of Works/Supply/Service for the projects earmarked for execution is categorized as follows:

(2.1) CATEGORY- INVITATION TO TENDER (WORKS AND GOODS
Interested Contractors/Suppliers are invited to submit bids for the following procurements:        

(2.2) CATEGORY B- EXPRESSION OF INTEREST (CONSULTANCY SERVICES)

Interested firms are to submit expression of interest (EOI) documents to provide the following services.

(3.0) ELIGIBILITY REQUIREMENTS:
Interested and Competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the Projects under the above two (2) categories are required to submit the following documents in their Technical Proposals;

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Sokoto Rima River Basin Development Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement. Irrevocable lease letter & any lease letter above five (5) years from the date of submission of tender in response to this advertisement are not acceptable;

(m) For Procurement of Motor Vehicles: Only Companies included in the National Automotive Design and Development Council’s approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;

(n) For Supply of Equipment: Letters of Authorisation from the Original Equipment Manufacturer (OEM);

(o) Lot B1: Evidence of Firm’s current practice Licence issued by the relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON etc.;

(p) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

Note that all documents/information required must be paginated, submitted in the Sequence/order as listed above.

(4.0) COLLECTION OF TENDER DOCUMENTS.

Category A
Interested Companies are to collect the Standard Bidding Document (SBD) from the Office of Head of Procurement, Sokoto Rima River Basin Development Authority, Damale Kaita House, Ground Floor, on evidence of payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Sokoto Rima River Basin Development Authorities’ Remita Account in any reputable Commercial Bank in Nigeria.

(5.0) SUBMISSION OF TENDER DOCUMENTS

(5.1) Category A – Invitation to Tender (Works and Goods)
Prospective bidders are to submit bid for each of the lot desired in two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the Managing Director, Sokoto Rima River Basin Development Authority, KM. 10 Gusau Road Sokoto State and clearly marked with the Name of the Project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12:00 noon Tuesday, 22 August, 2023.

(5.2) Category B-EXPRESSION OF INTEREST (CONSULTANCY SERVICES)
Interested Firms are to submit two (2) bound copies of Expression of interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Managing Director, Sokoto Rima River Basin Development Authority, KM. 10 Gusau Road Sokoto, Sokoto State, and clearly marked with the Name of the project and the Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12:00 noon on Tuesday 22 August, 2023.

(6.0) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the Technical Bids will be opened immediately after the deadline for the submission at 12:00 noon on Tuesday, 22 August, 2023, at the Authorities Board Room, in Sokoto in the presence of Bidders or their representatives, while the Financial Bids will be kept unopened. Please ensure that you sign the EOI/Bid Submission Register when submitting your EOI/bids at the address stated in 4.0 above, as the Authority will not be held liable for misplaced or wrongly submitted EOIs/bids.

(7.0) GENERAL INFORMATION
(a) Bids and Expression of Interest (EOI) must be in English Language and signed by an official authorised by the bidder;

(b) Bids and Expression of Interest submitted after the deadline for submission would be returned un-opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders as the Authority will not be held responsible for any cost or expenses incurred by any interested party (i.e.) in connection with any response to this invitation.

(e) Non-Compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process;

(f) Bids with values of N300 Million and above for Works and Bids with value of N100 Million and above for Goods/Services must be accompanied with 2% Bid Security.

(g) Bid Security should be provided alongside with financial Bid in a separate envelope clearly labelled “Bid security submitted by name of the bidder”.

(h) Due diligence shall be carried out as all the documented claims by the contractors are subject to verification.

(i) Representative of any company should be accompanied with authorisation letter and must be included in the bidding documents, failure to comply will lead to disqualification.

(j) Bidders should note that detailed scope of works and specifications for projects in categories A are contained in the Standard Bidding Documents.

(k) The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the EOIs/bid opening online;

(l) Category A: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(m) Category B: Only shortlisted Consultants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

(n) The Sokoto Rima River Basin Development Authority is not bound to Pre-qualify any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007 For further enquiries, please contact Procurement Department between 10.00 a.m. to 3.00 pm (Mondays – Fridays) at the following address.

Sokoto Rima River Basin Development Authority,
Damale Kaita House Km 10, Gusau Road Shuni, Sokoto State

SIGNED:
ENGR. BUHARI BATURE MUHAMMED
MANAGING DIRECTOR
SOKOTO RIMA RIVER BASIN DEVELOPMENT AUTHORITY

The advertisement is approved on the condition that the procurements in this advertisement are contained in the Entity’s Approved Procurement Plan.