DEADLINE: 5TH MARCH, 2024
FEDERAL POLYTECHNIC ILE-OLUJI, ONDO STATE
INVITATION TO TENDER FOR YEAR 2024 CAPITAL PROJECTS 2023 NEEDS ASSESSMENT INTERVENTION

1. INTRODUCTION
The Federal Polytechnic Ile-Oluji intends to utilize funds provided in its capital funds allocation for year 2024 budget and 2023 Needs assessment Intervention. In this regards and in compliance with the Public Procurement Act, 2007, the Polytechnic therefore, invites experienced and competent companies to submit bids for the following procurement.

2. SCOPE OF WORK
YEAR 2024 ANNUAL CAPITAL PROJECTS

LOT NO DESCRIPTION OF WORKS
1Construction of sport pavilion, football field inclusive of drainage
and grassing
2Procurement of equipment, furniture, teaching aids, tools for
workshops, studio & laboratories for schools and books
acquisition
3Construction of security and fire safety building
4Construction of block-wall fence
5aProcurement of utility motor vehicles
5bProcurement of utility bus
6Provision of solar electricity
2023 NEEDS ASSESSMENT INTERVENTION
7Procurement of 5 seater students classroom lockers and 8-seater
computer carrels

3. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2023; with minimum average annual turnover of N250 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g. Sworn affidavit

  • disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Ile-Oluji or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
  • That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
  • That the company does not have existing loan or financial liability with a bank, other financial institutions of third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months.

h. Company’s Audited Accounts for the last three years (2020, 2021 & 2022);
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Work: list of plants/equipment with proof of ownership/lease agreement;
m. Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
n. For supply of equipment: letter of authorization as representative of the original equipment manufacturers (OEM);
o. Lot 6: evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA);

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the company’s letter head paper bearing amongst others, the registration Number (RC) is issued by the CAC, Contact Address, Telephone Number (preferably GSM No) and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firms.

4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the procurement department, Federal Polytechnic, IleOluji on evidence of payment of a non-refundable tender fee of N10,000 per lot, paid into the Federal Polytechnic, Ile-Oluji, remita account in any reputable commercial bank (click on others on the list of service charges to generate RRR). Include evidence of the
receipt of payment as issued by the Bursary Department in the tender documents.

5. SUBMISSION OF TENDER DOCUMENTS
Completed technical and financial bids shall be submitted in two (2) hard copies in two different sealed envelopes and labeled “TECHNICAL OR FINANCIAL” respectively, lot number should be indicated on top right hand corner of each envelopes and enclosed in a third envelope on which the project and loyt number should also be indicated. The company name and address (including GSM number) should reflect on the reverse side. The envelopes should be addressed to: THE RECTOR, FEDERAL POLYTECHNIC, ILE-OLUJI PMB 727, ILE-OLUJI, ONDO STATE.
Bid shall be submitted in person at the Procurement department, Administrative building, Federal Polytechnic, Ile-Oluji, Ondo State.
The closing date for submission of all bids shall be on 12:00 noon Tuesday, 5th March, 2024. Bids submitted after the deadline for submission would be returned unopened.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 5th March, 2024 at the Auditorium ‘B” Permanent site, Federal Polytechnic, Ile-Oluji, in the presence of the bidders or their representatives, observers, civil society organization (CSO), while the financial bids will be kept unopened. Only pre-qualified bidders at technical evaluation will be invited at later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

This announcement should be regarded as a public invitation to all interested bidders, NGO, working with transparency, accountability, relevant regulatory and professional bodies and the general public to attend the bid opening. For further enquiries, please contact the Head, Procurement department on 09158700046, email: procurement@fedpoly.edu.ng

7. DISCLAIMER
The Federal Polytechnic, Ile-Oluji, Ondo state is not bound to prequalify and bidder reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007.

SIGNED
Mr. Gabriel Adeyemi AWE
Registrar and Secretary to the council

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