DEADLINE: 6TH MARCH, 2024
MAI IDRIS ALOOMA POLYTECHNIC, GEIDAM
YOBE STATE
INVITATION TO TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
The Mai Idris Alooma Polytechnic, Geidam, Yobe State in compliance with the provisions of the Public Procurement Act, 2007, hereby invites interested and reputable contractors, suppliers, vendors and the General Public with requisite expertise, experience and good track records to submit technical and financial bids for the following procurement:
2. SCOPE OF WORKS AND GOODS
Lot 1: Procurement of hardware, custom software, licenses and renewals, ATC Establishment, ICDL CRN subscription, ATC TTT and coverage services.
3. ELIGIBILITY REQUIREMENTS
a) Evidence of certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC2 and CAC7.
b) Evidence of Company’s Income Tax Clearance Certificates the last three (3) years valid till 31st December 2023;
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim
Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit:
- disclosing whether or not any officer of the relevant committees of the Mai Idris Alooma Polytechnic or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
- That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h) Evidence of license/accreditation with Computer professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
i) Company’s Audited Accounts for the last three years ( 2020, 2021 & 2022);
j) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k) Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects.
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
n) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the company/firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the office of the Director of Works and services on presentation of evidence of a non-refundable tender fee of Ten Thousand Naira (N10,000) per lot, paid at the school.
5. SUBMISSION OF TENDER DOCUMENTS
All completed Technical and Financial Tenders shall be submitted in separate envelopes, clearly marked “Technical bid” or “Financial bid”. Thereafter, the two envelopes should be put together in a bigger envelope addressed to the Rector, Mai Idris Alooma Polytechnic, Geidam, Yobe State. The envelope should be clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box in the office of the Director of Works and services not later than 12:00 noon on Wednesday 6th March, 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Wednesday 6th March, 2024, in the Polytechnic’s conference hall in the presence of all bidders or their representatives, while the financial bids will be kept un-opened.
Please ensure you sign the bid submission register in the office of the Rector as the polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director of works and services of the Polytechnic.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned unopened;
c. All cost will be borne by the bidders;
d. The technical bids will be opened in the presence of CSO and professional bodies and covered by video recording, invitation link will be sent to bidder who choose to join the bid opening online;
e. Only pre-qualified bidders at technical evaluation will be invited at later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
f. The Mai Idris Alooma Polytechnic, Geidam, Yobe State is not bound to prequalify /shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement ACT 2007
Signed
Registrar
