Institute Of Agricultural Research And Training (IART)- Invitation For Technical And Financial Bids For The Implementation Of 2024 Capital And Zonal Intervention Projects/Programmes (13 Lots)

DEADLINE: 15TH APRIL, 2024
INSTITUTE OF AGRICULTURAL RESEARCH AND TRAINING
OBAFEMI AWOLOWO UNIVERSITY
FEDERAL MINISTRY OF AGRICULTURE
MOOR PLANTATION PMB 5029, IBADAN, OYO STATE
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR THE IMPLEMENTATION OF 2024 CAPITAL AND ZONAL INTERVENTION PROJECTS/PROGRAMMES.

1. PREAMBLE
The Institute of Agricultural Research and Training, Moor Plantation, Ibadan is a multi-disciplinary research Institute with National and Zonal mandates on Research and Extension on Soil management Kenaf, Maize, grain legumes, livestock and farming systems for different agro-ecologies of Nigeria, in compliance with the requirements of the Public Procurement Act 2007 and extant regulations of Government on the procurement of Goods, works and Services.
The institute intends to procure works, goods and services as provided in her 2024 capital/zonal intervention appropriations detailed here below.

2. SCOPE OF WORKS AND SUPPLIES
CATEGORY A: WORKS

3. ELIGIBILITY REQUIREMENTS
Interested and competent contractors, suppliers and service providers are required to submit the following documents:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).

d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable
to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim
Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. A Sworn affidavit

• That the company is not bankrupt or in receivership.
• None of her present or past director has ever been convicted in any court of law.
• disclosing whether or not any officer of the relevant committees of the Institute of Agricultural Research and Training, Ibadan or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

h. Company’s Audited Accounts for the last three years (2021, 2022 & 2023);
i. Company’s profile, which must include company’s name and address, names of technical/professional and key personnel including copies of their qualification certificates and resumes (in case of construction, COREN, QSRBN, ARCON, CORBON etc);
j. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects
k. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
l. Works: List of plants/equipment with proof of Ownership/Lease Agreement;

m. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment
n. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services (NEMSA); Agency
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension
Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV
Partner);

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS
Bidding documents will be available for collection at the Procurement unit of Institute of Agricultural Research and Training, Ibadan, Oyo State within the hours of 10am-2pm Mondays to Fridays upon the presentation of evidence of payment of N10, 000.00 nonrefundable tenders fees per Lot, paid into the Institute of Agricultural Research and Training’s Remita’s Account Code 1000261220 of
the Institute.

5. SUBMISSION OF TECHNICAL AND FINANCIAL BIDS
Interested and qualified bidders are to submit One hard copy of the technical bid documents in a separate sealed envelope with inscription “Technical Bid for the project title” and Two hard copies of the Financial Bidding documents (one original, one photocopy) in a separate sealed envelope with inscription “Financial Bid for the project title” while the two envelopes shall be sealed in a bigger third envelope with inscription “Technical and Financial Bid for the project title” shall be delivered on or before 12:00 noon on Monday 15th April, 2024. The bid should be addressed and submitted to: The Executive Director, Institute of Agricultural Research and Training, Moor Plantation, Ibadan, Oyo State.

6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 15th April, 2024, at the Prof. E.A Adebowale Training Hall. IAR&T, while the financial bids of the unsuccessful bidders will be returned un-opened. Bidders are to sign the Bid Submission Register in the Procurement Unit, Institute Laboratory Complex, opposite the Bursary office block, as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries contact the Head of Procurement.

7. NOTE
i. Late submission of bid documents shall be returned un-opened.
ii. Non-compliance with any of the stated criteria shall result in automatic disqualification of the bidder.
iii. Submission of bid documents to the INSTITUTE is neither a commitment nor an obligation to award any contract to any contractor or supplier.
iv. All pages of technical/financial bids submitted must be serially arranged and authenticated by the company’s CEO or his/her representative.
v. The advertisement for technical and financial bidding should not be construed as commitment on the part of the Institute Management, nor shall it entitle any contractor or supplier to make any claims whatsoever and or seeks any Indemnity from the Institute.
vi. Bidders should not bid for more than two (2) Lots;
vii. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
viii. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
ix. The Institute is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Deboye Popoola
Deputy Registrar/Secretary to the Institute